Lakeview Terrace AssociationLVTA information and discussion

May 5th Annual Meeting minutes 05-05-2013

Lakeview Terrace Association, Inc
Annual Meeting
May 5, 2013

Meeting was called to order by President Mike Martin at the Coventry Town Hall at  2:10 pm  Board members present were Bob Allison, Ray Chicoine, Pat Halpin, Christina Pierce, Marcia Roy and Michelle Pierce.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $9,425.51. Savings Account Balance $292.52, CD Balance $15,455.64, Grand Total $25,173.67. After discussion it was decided to consult an attorney regarding the CD.

Tax Collector’s Report:  Total 2012-2013 Taxes Billed $13,978.10

By Account:
Paid                                            136 Properties
Delinquent                                   22 Properties all under 6 years, 3 are in foreclosure.
Total Properties                          158

Collected:
2012-2013                $11,412.90                   82%
Interest                                        170.99
2013-2014 Credit                          34.62
Prior Years
Collected Taxes                          606.89
Prior years interest & fees          413.78

Secretary’s Report: Minutes of the May 6, 2012 Annual Meeting and the September 23, 2012 Board Meeting were handed out, read and accepted.

2013-2014 Budget was present:

Taxes & Insurance                    Proposed                   Approved Budget
Property Taxes Town of Coventry               $175.00 +  25.00           $    200.00                                       Liability Insurance & Bonding            $5,200.00                            5,200.00
Tax Collector                         $1,500.00                            1,500.00
Subtotal…………………………………………….$6,875.00                          $6,900.00

Association Operations
Lien Fees                          $100.00                          $   100.00
Printing, Copies & Postage                  $400.00                               400.00
Postal Fees (P O Box)                                      $50.00                                 50.00
Misc. Operating Exp.                              $120.00                               120.00
Subtotal……………………………………………….$670.00                         $  670.00

Association Beach
Beach Improvements                                                      $1,000.00 + 200.00     $1,200.00
Safety & Security                                                           $    100.00 +200.00          300.00
Mowing (Beach & Ball Field)                  $ 1,200.00 – 600.00         600.00
Sani Can                                       $500.00                         500.00
Subtotal………………………………………………..$2,800.00                    $2,600.00

Roads & Gaurdrails                                                     $1,000.00                     $1,000.00
Subtotal                            $1,000.00                     $1,000.00

Improvement of Roads                                                                   +175.00     $2,675.00

Total Proposed Budget                            $11,345.00                   $13,845.00

Much discussion followed regarding the condition of Lakeshore Drive, in front of 63 and near the corner of Juniper Dr. Ray Chicoine has sent an e-mail to the Public Works Dept. asking if Town Employees would work after hours to fix this road and what the cost would be. Mike Martin is going to go to the Town to discuss this. Also it was decided that association members would mow both the beach and the ball field and LTA would reimburse for gas. After much discussion it was decide to raise LTA Taxes to 1.25 Mills the approximate
$2500.00 would be for Road Improvements.

Old Business
Crestwood Drive was turned over to the Town of Coventry on October 2013.
Association Members are going to mow the Beach and Ball Field
State Marshall has not been contacted to collect delinquent taxes,

New Business
Refurbishing of Bulletin Board-Tabled
Beach Clean Up May 18 & 19th at 9:00 am.
An Association member asked the board to consider installing a handrail onto the beach at the end of Lakeview Dr.

Election of Officers
Bob Allision, Mike Martin, and Marcia Roy have been reelected as Board Members and Michelle Pierce has been re-elected as the Alternate Member.

Meeting was adjourned at 3:32 pm

Board Meeting immediately followed;
President        Mike Martin            Tax Collector        Christina Pierce
Vice President        Bob Allison                             Board Members    Ray Chicoine, Scott Tweed
Secretary        Pat Halpin                               Alternate Member      Michelle Pierce
Treasurer        Marcia Roy
Next meeting June 13, 2013 @ 6:00pm at Mike Martins home.
Meeting adjourned at 3:45 pm

Sep 23rd Board Meeting minutes 09-23-2012

Lakeview Terrace Association, Inc
Board Meeting
September 23, 2012

Meeting was called to order by Vice President Bob Allison at the beach at  4:07 pm  Board members present were  Ray Chicoine,  Pat Halpin, Christina Pierce, Michelle Pierce  and Marcia Roy.

Secretary’s Report: Minutes of the August 28, 2012 Board Meeting were handed out, read and accepted.

Treasurer’s Report: None

Tax Collector’s Report: None

Old Business:
•    Bob Allison has created a Word Document of the Lakeview Terrace Association
By-Laws. He would be interested in meeting with Association members to revise     them over the winter.
•    We have paid Outback $330.00 for the mowing. Also, we have paid LTA members a total of $200.00/ for mowing of the beach and the ballfield.
•    Christina will contact the State Marshall to collect delinquent taxes after January 1st.
•    Christina will contact the individual making the new beach signage.
•    Halloween Pumpkin Contest $100.00 has been approved for prizes.
•    Outhouse should be picked up.
•    Christina has a lead on a used Movie Projector for Movie night next year.

New Business:
•    Attorney Bartlett is in the process of doing the Quit Claim, on Crestwood Dr. which is the final process to be done before the Town takes it over officially.
•    John Lacek contacted Ray regarding a tree on the paper road Birch that is leaning towards his house. Ray will contact Tree Services for a quote to take it down.
•    Item to be put in 2013-2014 Budget-Refurbish the Bulletin Board on corner of Lakeview and Hilltop
•    Budget workshop for 2013-2014 Budget will be February 10, 2013 @ 2:00 pm at Marcia Roys’.

Meeting Adjourned at 4:47 pm.

Aug 28th Board Meeting minutes 08-28-2012

Lakeview Terrace Association, Inc
Board Meeting
August 28, 2012

Meeting was called to order by Vice President Bob Allison at the beach at  6:33 pm  Board members present were   Pat Halpin, Christina Pierce, Michelle Pierce  and Marcia Roy.

Secretary’s Report: Minutes of the July23, 2012 Board Meeting were handed out, read and accepted.

Treasurer’s Report  None

Tax Collector’s Report: Taxes Billed            $13,689.20

Collected Current Year                     9.769.52    71%
Interest                                                     3.22
Next Year                                                1.96
Delinquent Taxes Collected                608.88

Total Collected                             $10,383.58

Current Year Uncollected                 3,767.39    29%
Delinquent Prior Years
Taxes, Interest & Fees                      6,133.88

Total Uncollected                          $ 9,901.27
114 Properties Paid
42 Properties Delinquent

Old Business:
1)    Bob Allison will have By Laws in Word Document by the September Meeting.
2)    New Buoys are here will be put in in the Spring.
3)    New Signage-Waiting for an e-mail from the people making the signs. Will be
mailed with Taxes & Beach Passes in the Spring 2013.
4)    LTA Insurance will look again in the Spring of 2013
5)    Mowing of Beach and Ballfield Christina is waiting for Mike Martin to give her the bill from Outback. We will seek someone to mow in the spring. LTA will pay $10.00/mowing to those individual that have mowed the beach and ballfield..
6)    Christina will contact the State Marshall to collect Tax Delinquent Accounts after  January 1, 2013 once liens are placed on the properties.
.
New Business:
1)    Halloween Pumpkin Contest
2)    Ideas for 2013
A)    Kids Game Day
B)    Movie Night @ the ballfield
C)    Bicycle Parade and Picnic
3)    Buoys are going to be removed on Sunday September  9, 2012 @ 1:00pm
4)    Final 2012 Meeting will be September 23, 2012 @ 4:00pm at the beach.

Meeting Adjourned @ 7:49 pm

Jul 23rd Board Meeting minutes 07-23-2012

Lakeview Terrace Association, Inc
Board Meeting
July 23, 2012

Meeting was called to order by Vice President Bob Allison at the beach at  7:04 pm  Board members present were   Pat Halpin, Christina Pierce and Michelle Pierce

Roll call of Board Members took place.

Secretary’s Report: Minutes of the June 10, 2012 Board Meeting were handed out, read and accepted with correction.

Treasurer’s Report: Checking Account $7,003.87, Savings Account: $292.52, CD $15,450.04 Grand Total $22,746.43.

Tax Collector’s Report: 2012-2013

Taxes Billed                $13,689.20
Collected                  7,269.10
Prior Years                         372.65
Uncollected 2012           6,267.81

Prior years Uncollected  6,356.81

Old Business:
1) Lakeview Terrace By-Laws-Bob Allison  is making current By-Laws into Word Document once that is complete committee will be formed to discuss them.
2) Driveway at 63 Lakeshore Drive Owner of the property will not cut in a driveway off of Lakeshore at this time.
3) Foreclosure of 148 Hickory Drive-Tabled
4) Buoys have arrived will install in 2013.
5) New Signage cost is $45.00/ for the LTA Rules-3, $20.00/ for dock sign Loading and unloading only-2, $35.00/ do not enter-1 $20.00/ No Diving from dock-1 and a pole. Cost will not exceed $300.00.
6) Coventry Fest- Everything went well.
7) Update of LTA Insurance –Tabled
8) Mowing of Beach and Ball field – Outback is doing it No Quote or bill at this time.

New Business:
1) Pot Luck Dinner 7/29 @ 5:00pm
2) May have a Bingo Night in August
3) Next Meeting Sunday 8/26 at 6:00 pm
Meeting Adjourned at 8:08 pm

Jun 10th Board Meeting minutes 06-10-2012

Lakeview Terrace Association, Inc
Board Meeting
June 10, 2012

Meeting was called to order by President Mike Martin at the beach at  4:05 pm  Board members present were Bob Allison, Pat Halpin, Christina Pierce, Michelle Pierce and Marcia Roy.

Roll call of Board Members took place.

Secretary’s Report: Minutes of the May 6, 2012 Annual Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account $6,575.46, Savings Account: $292.52, CD $15,417.32 Grand Total $22,285.30.

Tax Collector’s Report: 2011-2012 Year Final Numbers

Collected              $13,066.48
Uncollected:               6,657.91

2012-2013 Year    $  2,058.36

Old Business:
1)    Revising of By-Laws: last years’ committee never got started Bob Allison will chair this committee and will contact the LTA Members who volunteered last year at the 8/21/11 meeting and see it they wish to work on the committee this year.
2)    Boat and Mooring Policy- A Motion was made to purchase 1 more section of dock at a cost not to exceed $1,000.00. Vote  took place 2- Yes, 4-No
3)    Driveway at 63 Lakeshore Dr- No Update Tabled
4)    Kayak Rack-Has been installed.
5)    Town  Council accepted Crestwood Dr at the June 4, 2012

New Business:
1)     Foreclosure Proceedings at 148 Hickory Dr. after much discussion a motion was made to give Atty. Rappe the paperwork to review cost not to exceed $200.00.
2)     A motion was made to have the State Marshall Collect delinquent taxes accounts when the 2nd lien is placed on the property.
3)     Outhouse to be ordered this week.
4)     Researching to purchase buoys locally. Need to purchase a section of buoys to run to the jetty at the end of Lakeview. Total cost not to exceed $1,000.00.
5)     Motion was made to buy a total of 3 signs 2-are to state the Beach Rules to be put up at jetty at the end of Lakeview and the other at the jetty at the end of Hickory. 1-Sign to be put on the dock-No Diving.
6)     Mowing at Beach and at the Ball Field Looking for 3 Bids lowest bid gets it. We must receive a Certificate of Insurance before working.
7)     Marcia to call for another quote on our Insurance Policy.
8)     Fireworks are June 30th. June 29 put up fence, 30th check cars coming on Anderson Way, July 1 clean up. Marcia the chair volunteers please call her at 860-498-0036
9)     All dog owners must clean up after their dogs.
10)     Next meeting July 8th 6pm at the beach.

Meeting adjourned 5:44pm.

May 6th Annual Meeting minutes 05-06-2012

Lakeview Terrace Association, Inc
Annual Meeting
May 6, 2012

Meeting was called to order by President Ray Chicoine at the Coventry Town Hall at  2:07 pm  Board members present were Bob Allison, Pat Halpin, Mike Martin, Christina Pierce, Marcia Roy and Scott Tweed.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $6,594.14. Savings Account Balance $292.52, CD Balance $15,417.32, Grand Total $22,303.98.

Tax Collector’s Report:  Total 2011-2012 Taxes Billed $13,389.12

Collected:                                                                $13,066.48
2011-2012               $11,956.71                   85%
Prior Years Taxes & Fee         1,849.16
2011-2012 Credit                        202.38
Prior Years
Collected Taxes                          813.64
Prior years interest & fees          491.42
Bounced Fee                                 10.00

Refund                                                           24.00

Uncollected 2011-2012                   6,657 92
Current Year Unpaid               1,984.05                15%
Current Year Interest & Fee       853.36
Prior Years Unpaid Taxes       2,296.59
Prior Years Interest & Fees     1,523.91

Secretary’s Report: Minutes of the May 1, 2011 Annual Meeting and the March 25, 2012 Board Meeting were handed out, read and accepted.

2012-2013 Budget
:
Taxes & Insurance                                  $6,875.00
Association Operating Expenses                   670.00
Association Beach                                      3,500.00
Road Turnover                                               600.00
Total                                                        $11,645.00

In 2011-2012 Budget $400.00 was allocated for Canoe/Kayak Rack and $300.00 was allocated for Buoys and additional $400.00 will come out of this years.

Old Business:

Crestwood Dr. has been recommended for acceptance to the Town Council by Todd Penney Town Engineer,

New Business:

Boat and Mooring Policy following lengthy discussion mooring of boats will remain on a first come first serve bases. Much discussion took place regarding stickers for LTA Boats this was tabled.

Beach clean up will be done in 2 Phases
1) May 12 at 2:00 pm steps to be cleaned beach to be raked.
2) May 19 at 9:00 am picnic tables to be moved, buoys to be put in

Other new business Susan Christian a tenant at 63 Lakeshore Dr asked for permission
from the  LTA Board for a curb cut for a driveway. A motion was made to allow a gravel driveway the Town of Coventry Engineer, Todd Penney, must approve the location and drainage before construction. When driveway is being installed holes in front of 63 Lakeshore must be filled. This motion was tabled until more information is received from the Town Engineer.

Next LTA Board Meeting will be June 10, 2012 at 4:00 pm on the beach.

Election of Officers:

Ray Chicoine and Christina Pierce have been re-elected to the Board.

Michelle Pierce has been elected to serve as an alternate member.

Meeting was adjourned at 3:10 pm

Board Meeting took place immediately following regular meeting:

Officers are:
President            Mike Martin
Vice President            Bob Allison
Secretary            Pat Halpin
Treasurer/Tax Collector    Christina Pierce
Board Members        Ray Chicoine, Marcia Roy, Scott Tweed
Alternate Member        Michelle Pierce

Meeting Adjourned at 3:24 pm