Beach committee meeting 05-07-2016 5:00 pm at the beach
The first beach committee meeting will be Saturday May 7, 2016 at 5:00 pm at the beach.
Posted in Request for volunteers by gwillis with no comments yet.
Annual Meeting minutes 05-01-2016
Lakeview Terrace Association, Inc
Annual Meeting
May 1, 2016
Meeting was called to order by President Mike Martin at the Coventry Town Hall at 2:00 pm Board members present were Mike Martin, Bob Allison, Geoff Willis, Marcia Roy, Sean Butler, and Scott Tweed.
Roll call of Board Members took place.
Secretary’s Report: Minutes of the May 3, 2015 Annual Meeting were read and accepted, and the September 9, 2015 Board Meeting were handed out, Read and accepted.
Treasurer’s Report: Checking Account Balance $19,563.47, Savings Account Balance $292.52, CD Account $15,478.95 Total $35,334.94.
Tax Collector’s Report: Total Collected $14,867.93
Amount Sums
2014 Outstanding Balance $9,692.32
Delinquent accounts 7
2015 New Taxes $13,420.59 $23,112.91
Taxes Paid to Date $12,871.77 $10,241.14
Interest & Liens Paid 2016 $1,996.16 $14,867.93
Total Collected $14,867.93
Balance Due $8,244,98
Delinquent tax totals $8,047.02
2016 uncollected balance $16,292.00
Total accounts Billed 149
Total accounts Paid 127
Open balance accounts 22
Beach Improvements:
Bob Allison provided a detailed presentation of the beach improvements proposed to members, including hand outs and pictures. He explained each area of the improvements in detail and took questions and comments from the members present. Discussion followed, and a general consensus was reached that beach improvements are desirable, however the proposed option for beach improvement was inadequate. A letter from Kevin Martin was read into the record. A bylaw that was added in 1993 was read into the record along with the Secretary at the times certification that the bylaw was added.
A motion was made to postpone the vote until more information is available to members at a special meeting. The motion carried.
A motion was made to create a Beach committee and was carried. A signup sheet was passed around. The Beach committee will come up with a proposal, and will present at least 3 estimates at a special meeting for a vote. Outback landscaping in Coventry may be interested in the opportunity for a bid. Some of the ideas for beach improvements in addition to those presented by Bob Allison are:
- More beach area!
- Enlarge the beach area to left of jetty at bottom of Lakeview Dr.
- Landscaping/Beautification
- Allocate finances to ongoing maintenance of beach area
- Build ramp along with stairs to enable members with disabilities access to the beach. This may be required due to the Americans with disabilities act.
- Expand beach in the area between the two jetties
- Create beach area where dogs can be brought to the water
- Break proposal out into sections, so each section can be voted on
- Publish legal notice soliciting bids for the project
Beach Improvement financing:
A discussion regarding financing of improvements took place. No one was interested in utilizing a special assessment to pay for improvements, and most are in favor of financing with a combination of cash reserves, and a modest mill rate increase. A motion was made to move funds from the cd to the LVTA checking account so we do not incur any fees. The motion was carried.
2016-2017 Proposed Budget:
Taxes & Insurance Proposed
Property Taxes Town of Coventry $200.00
Liability Insurance & Bonding $5,200.00
Tax Collector $1,500.00
Subtotal………………………………………………………..$6,900.00
Association Operations
Lien Fees $150.00
Printing, Copies & Postage $400.00
Postal Fees (P O Box) $50.00
Misc. Operating Exp. $120.00
Subtotal………………………………………………………….$720.00
Association Beach
Beach Improvements $2,450.00
Safety & Security $400.00
Mowing (Beach & Ball Field) $1,200.00
Sani Can $530.00
Subtotal………….……………………………………………..$4,580.00
Other Expenses
Roads $400.00
Subtotal……………………………………………………………..$400.00
Total Proposed Budget $12,600.00
Discussion took place regarding the Budget. Proposed Mil Rate will be set at 1 Mil, shortfall to come from reserve. Budget accepted.
Old Business
- State Marshall Not necessary
- Signs, will be ordered soon, no dogs, no fishing, do not enter, boat stickers required
- Boat stickers: Boats moored at rack or on beach must have a sticker affixed to the boat. Boats may be moored April 1 through October 15. Stickers can be requested on web site lvta.info A notice should be added to the tax bill
New Business
- 2 New Picnic Tables. Remove 2 old ones
- Bulletin Boards hang on beach cleanup day
- Beach Clean Up New buoys/rope to be assembled, and bulletin boards hung May 14 & 15 at 10:00 am
- Porta potty Marcia will order
- Proposal to expand boat rack
- Tax notice should provide an opportunity to update email
- Tax notice to include a newsletter
- Ski club to put in docks and buoys, Sean Butler contacted them
- Mission statement Stuart Pratt will take lead.
- For next year, elections earlier in proceedings
- Parking – Unauthorized cars parking at beach, written warning 3x then police will be called to remove trespassers. A bilingual sign will be ordered warning that cars will be towed at the owners expense.
Election of Officers: Mike Martin, Bob Allison, Marcia Roy, Christina Pierce, and Shelton Stuart elected to board.
Meeting was adjourned at 4:30 pm
Board Meeting followed after a 10 minute recess,
Sean Butler and Derrick Pierce resigned from the board.
President: Christina Pierce
Vice President Bob Allison
Secretary Geoff Willis
Treasurer Marcia Roy
Tax Collector Stuart Pratt
Board Members Scott Tweed & Mike Martin
Alternate Board Members-Ray Chicoine, & Shelton Stuart
Next Board Meeting Tuesday June 14, 2016 6:30 pm at the beach. Rain date Thursday June 16, 2016 6:30 pm at the beach.
Meeting adjourned 5:00pm
Kevin-Martin-letter-Beach-improvement-vote.LVTA-bylaw-amendment
Posted in Meeting Minutes by gwillis with no comments yet.