May 16th Annual Meeting minutes 05-07-2017

Lakeview Terrace Association, Inc

Annual Meeting

May 7, 2017

Meeting was called to order by President Christina Pierce at the Coventry Town Hall at  2:04 pm  Board members present were Mike Martin, Stuart Pratt, Bob Allison, Marcia Roy, Christina Pierce, Geoff Willis, Scott Tweed, Shelton Stewart

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $38,735.75, Savings Account Balance $292.52, Total $39,028.27.

Secretary’s Report: Minutes of the May 1, 2016 Annual Meeting were handed out and accepted, and the September 6, 2016 Board Meeting were handed out, and accepted.

Shelton Stewart made a motion to waive the reading of the minutes, the motion passed.

Tax Collector’s Report:

Amount           Sums

2015 Outstanding Balance                                         $5,727.13

New Lien fees 2016                                                    $360.00

New Interest 2016                                                      $2,108.74

New Taxes 2016                                 $12,410.00      $20,605.87

Taxes paid to date 2016                     -$11,678.11     $731.89

Interest Paid 2016                               -$417.15

Lien fees paid 2016                            -$168.00          $146.74

Total Collected                                   -$12,263.26     $8,342,61

O.P. balance 2015                               -315.39

2017 New Interest                              $234.29

2017 Overpay                                     -$59.58

2017 New Interest Paid                      -$101.51

Balance Due                                                               $8,100.42

All Properties             163

Total Billed                157

Total paid                   139

Open statements         18

Coventry owned         3

LVTA properties        2

Nonmember                1

Delinquent 2015         9

Budget:

2017-2018 Budget passed at 1 mil with $2000 shortfall to come from reserves.

• $700 was moved from Mowing to a new line item for Brush removal at the beach.
• Discussion about the possibility of lowering taxes to ½ mil with the shortfall to come from reserves took place. Members present decided to keep the tax rate at 1 mil so the reserve would be available for the coming Beach improvements.

 Beach Improvements:

First load of sand has been delivered. Christina Pierce will arrange to have a second load of sand delivered on or by 5/19. Email from Todd Henderson read into the record regarding quotes for the Beach Improvement project.

Old Business

• Brush quote needed for beach
• Geoff Willis will check salvage requirements for abandoned vessels at beach.
• Boat stickers: Boats that have been abandoned on the beach and on the boat racks over the winter without boat stickers will be removed to the upper parking area during beach cleanup. Email notification to members will be sent by Geoff Willis
• Beach committee shall meet and report at the June Meeting
• Bulletin Board Bob and Stuart will install the new bulletin board along Anderson Rd.
• Bank Accts. Tabled until July-August
• Ski club will install dock and buoys on 5/21 for $250
• Secretary shall take care to spell Shelton Stewarts name correctly

New Business

• 2 New Picnic Tables. Remove 2 old ones
• Buoys Volunteers to go through buoys will meet at ballfield at 10:00 am on 5/20
• Beach cleanup will be at 5/21 at 10:00am at the beach.
• Porta potty Marcia will get quotes, the porta potty will be put back to the old location, and be secured with a chain by Mike Martin, and Geoff Willis
• Geoff Willis will send out request for volunteers to spread sand
• Bob Allison will purchase 3 sheets of plywood for sand delivery.
• Facebook page will be open to Members and Renters
• Boat launch combination will be changed when tax notices go out.
• Guard Rails Marcia Roy will get 3 bids, for the June board meeting.

Election of Officers: Scott Tweed, and Geoff Willis re-elected.

Board Meeting followed after a 10 minute recess,

Geoff Willis will continue as secretary.

 

President:                    Christina Pierce

Vice President             Bob Allison

Secretary                     Geoff Willis

Treasurer                    Marcia Roy

Tax Collector              Stuart Pratt

Board Members          Mike Martin & Scott Tweed

Alternate Board Members-Ray Chicoine, & Shelton Stewart

 

Next Board Meeting Wednesday June 7, 2017 6:30 pm at the beach. Rain date Wednesday June 14, 2017 6:30 pm at the beach.

 

Meeting adjourned 4:12pm

 

From Todd Henderson

Subject Re: Beach sand

 

 

Will not be able to get to meeting today. To recap where we are with the project. Blair Landscaping has met with Todd Penny and is preparing his drawing.  His work schedule is booked thru the late summer.  Andover has been contacted but I have not heard back from him recently, when last contacted he is agreeable to preliminary drawings.   To recap for todays meeting:Project scope1) Cleanup up around boat launch and drainage culvert, remove brush.  Clear brush around boat rack, reclaim beach, and establish clean edges so that it can be easily maintained in the future 2) Granite steps installed to provide access to both primary beaches.   My recommendation is that we ask both firms to each attend one of our monthly beach meetings.  That way all board members can address their concerns and finalize expectation directly with the contractors.   Todd

 

2017-2018 Budget Summary:

 

Taxes & Insurance

Property Taxes Town of Coventry                             $300

Liability Insurance & Bonding                                  $5,100

Tax Collector                                                                 $1,500

Subtotal                                                                      $6,900

 

Association Operations

Lien Fees                                                                       $100

Printing, Copies & Postage                                        $300

Postal Fees (PO Box)                                                  $55

Misc. Operating Expenses                                         $120

Subtotal                                                                      $575

 

Association Beach

Beach Improvements                                                  $2,400

Safety and Security                                                      $200

Mowing (Beach & Ball field)                                      $1,400

Brush Removal                                                             $700

Sani Can                                                                         $530

Subtotal                                                                          $5,230

 

Misc. Projects

Roads                                                                                $400

Subtotal                                                                      $400

 

 

 

Total Budget                                                                      $13,105

 

 

 

Budget passed @ 1 mil, $2,000 to come from reserves

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