Lakeview Terrace AssociationLVTA information and discussion

Jun 12th Board Meeting minutes 06-12-2011

Lakeview Terrace Association
Board Meeting
June 12, 2011

Meeting was called to order by President Ray Chicoine at 7:05 pm at the beach..  Board Members present were Mike Martin, Pat Halpin, Christina Pierce, Bob Allison, Robin Oleskewicz, Marcia Roy and Scott Tweed.

Roll Call of Board Members took place.

Secretary’s Report: Minutes of the May 1, 2011 Annual Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account Balance $5,239.67, Savings Account Balance $2,715.39 CD Balance $15, 263.52

Tax Collectors Report: Amount Billed 2011-2012            $13,982.40  100%
Collected current year        4,339.20
2010 Tax                                          4.35
2010 Fees                                       10.00
Total                                                                 4,353.55    31%

Old Business:
Roads transfer Hickory, Hilltop, Juniper, Laurel and Maple was approved by the Coventry Town council on 5/2/11 and recorded in the Town Records on 5/4/11 Volume 1171 page 280.
Crestwood is the only road that needs to be worked on. Peter Henry will do the survey at the end of Crestwood, pin it and draw up the map Then Attorney Rappe will send a letter to the Town.

New Business:
Coventry Ski Club Members Al Semprear and Dave Powers made a presentation to the Board they requested an acknowledgement to set a slalom course 200’ off of our jetties.
The course would be set up when it is to be used Fridays, Saturdays, and Mondays between the hours of 7 am to 11 am. Speed limits on the boats that would be pulling the skiers is between 30-34 mph.  By us acknowledging that the ski club wants to use the lake in front of our beach there will be a DEP Hearing at the Coventry Town Hall.

There has been groups of young adults at the beach after dark drinking and smoking pot.
The individual parents and uncle have been approached by a board member and made aware of the situation.

Beach Clean up went well.

Coventry Fest is 6/26 we have asked to volunteers to set up the fencing on 6/25 , check beach passes  6/26 and clean up on 6/27. We have approved $200.00 for food and
soda..

Meeting was adjourned at 8:15pm

May 1st Annual Meeting minutes 05-01-2011

Lakeview Terrace Association, Inc
Annual Meeting
May 1, 2011

Meeting was called to order by President Mike Martin at the Coventry Town Hall at  2:06 pm  Board members present were Bob Allison, Ray Chicoine, Pat Halpin, Robin Oleskewicz, Christina Pierce, Marcia Roy and Scott Tweed.

Roll call of Board Members took place.

Secretary’s Report: Minutes of the May 2, 2010 Annual Meeting and the January 27, 2011 Board Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account Balance $4,954.65. Savings Account Balance $2,712.54, CD Balance $15,247.95.

Tax Collector’s Report: 159 Accounts, 139 Paid, 20 Accounts Unpaid

Collected:                                                                $14,008.25
2010-2011:           $11,956.71
Prior Years Taxes & Fee         1,849.16
2011-3012 Credit                        202.38
Waived                                                                       579.83
Current Year                               299.60
Prior years interest & fees          280.23
Uncollected                             3,937.46
Current Year Unpaid               1,711.81
Current Year Interest & Fee       507.69
Prior Years Taxes & Fee         1,717.96

2011-2012 Budget
:
Taxes & Insurance                                  $7,475.00
Association Operating Expenses                   585.00
Association Beach                                      2,600.00
Road Turnover                                            1,500.00

Total                                                        $12,160.00

Old Business:

The following road should be turned over to the Town of Coventry at the Town
Council Meeting on 5/3/11, Hickory, Hilltop, Juniper, Laurel and Maple. The Town Attorney has already approved the turnover.
Crestwood will be the only remaining road that we have to work on before it can be turned over. We will need to have the end surveyed for a right to pass and a description filed with the Town Clerk.

New Business:

Discussion took place to place a barrier on Lakeshore Dr to prevent cars from parking on it. It was decided not to for insurance reasons.

Beach Clean UP will be 5/15 at 10:00 am a $100.00 was approved from the Social fund for food and drink following the clean up.

Election of Board Members:

Pat Halpin and Ray Chicoine were reelected.

Meeting was adjourned at 3:25 pm.

Board Meeting took place immediately following regular meeting.

Officers are
President:            Ray Chicoine
Vice President            Mike Martin
Secretary            Pat Halpin
Treasurer/Tax Collector    Christina Pierce
Board Members    Bob Allison, Robin Oleskewicz, Marcia Roy and Scott Tweed

Meeting was adjourned at 3:33pm

Jan 27th Board Meeting minutes 01-27-2011

Lakeview Terrace Association
Board Meeting
January 27, 2011

Meeting was called to order by Secretary Pat Halpin at the Coventry Town Hall at 7:20 pm. Board members present were Bob Allison, Ray Chicoine, Robin Oleskewicz, Christina Pierce, Marcia Roy, and Scott Tweed

Roll call of Board Members took place.

Secretary’s Report: Minutes of the November 17, 2010 Board Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account Balance $4,391.96, Savings Account Balance
$2,712.54, CD Balance $15,185.45.

Tax Collector’s Report: Current Years Taxes Collected $11,221.09 = 80%
Past Years Taxes Collected       $ 1,030.76
Unpaid Taxes
Current Year                               $ 2,780.80
Prior Years Unpaid Taxes            3,756.77
Total Unpaid Taxes                    $ 6,537.47
There are 2 small balances of .10 and .40 a motion was made and passed to write of these balances.

Old Business:

Roads- The maps of the following roads Hickory, Hilltop, Juniper, Laurl and Maple, have been referred to the Town Attorney; from there it goes to Planning & Zoning, then to Town Council.
Crestwood-We would need to have the right to pass surveyed and a description filed with the town clerk.  Peter Henry would be doing the survey and Dave Rappe would do the description.
The only condition would have Gyngell repair the rocks along the street similar to Ed and Robin did at the corner of Hickory.  If the rocks are on the right of way, the association can remove them.  If the rocks are on Gyngell’s property then he has to repair them or get an agreement that the town would not be held liable
Vehicles parking on Lakeshore, Bob Allison is going to take digital pictures a various time and e-mail them to the property owner. If we repair the road should we charge he property owner?

New Business:

Tax Liens will be placed on any unpaid taxes after January 31, 2011.
Preliminary 2011-2012 Budget items:

Insurance                $5,800.00
Mowing                  1,000.00
Taxes                         175.00
Tax Collector                                           1,500.00
Outhouse                     500.00
Office Supplies                 585.00
Security                     400.00
Roads                      1,500.00

Lakeview Terrace Association
Board Meeting
November 17, 2010

Meeting was called to order by Secretary Pat Halpin at the Coventry Town Hall at 6:40 pm. Board members present were Bob Allison, Ray Chicoine, Robin Oleskewicz, and Christina Pierce.

Roll call of Board Members took place

Minutes of the September 14, 2010 Board Meeting were handed out, read and accepted.

Old Business:

Roads:
In order to turn the following roads over to the Town of Coventry, Juniper, Hickory, Maple, Hilltop, and Laurel we need an interim President. Ray Chicoine has been appointed. (Ray has worked on the road transfer since its’ inception.)

Taxes:
The association has only been charging 6 % interest on unpaid Association Taxes
Per Connecticut State Statue we should be charging the same has the state which is 18%.
Christina will inform all property owners who have not paid their association taxes that interest rate will now be 18%.
77% of all properties within the association have paid their taxes for a total of $10,431.00.

Memorial Donation:
The LTA will donate $50.00 in memory of Carol Surko to the Grace United Methodist Church, Southington, CT

Meeting was adjourned at 7:55 pm.

Nov 17th Board Meeting minutes 11-17-2010

Lakeview Terrace Association
Board Meeting
November 17, 2010

Meeting was called to order by Secretary Pat Halpin at the Coventry Town Hall at 6:40 pm. Board members present were Bob Allison, Ray Chicoine, Robin Oleskewicz, and Christina Pierce.

Roll call of Board Members took place

Minutes of the September 14, 2010 Board Meeting were handed out, read and accepted.

Old Business:

Roads:
In order to turn the following roads over to the Town of Coventry, Juniper, Hickory, Maple, Hilltop, and Laurel we need an interim President. Ray Chicoine has been appointed. (Ray has worked on the road transfer since its’ inception.)

Taxes:
The association has only been charging 6 % interest on unpaid Association Taxes
Per Connecticut State Statue we should be charging the same has the state which is 18%.
Christina will inform all property owners who have not paid their association taxes that interest rate will now be 18%.
77% of all properties within the association have paid their taxes for a total of $10,431.00.

Memorial Donation:
The LTA will donate $50.00 in memory of Carol Surko to the Grace United Methodist Church, Southington, CT

Meeting was adjourned at 7:55 pm.

Sep 14th Board Meeting minutes 09-14-2010

Lakeview Terrace Association
Monthly Board Meeting
September 14, 2010

Meeting was called to order at the beach at 6:35 pm by President Mike Martin. Board members present were Bob Allison, Pat Halpin, Robin Oleskewicz, Christina Pierce, Marcia Roy and Scott Tweed.

Roll call of Board Members took place.

Secretary’s Report: Minutes on the August 10, Board Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account Balance $2,482.99, Savings Account Balance $2,708.42, CD Balance $15, 122.69. Treasurer’s books were audited on 8/10/10 by Christopher Hall, everything was in order

Tax Collector’s Report: 2010-2011 Taxes Collected $9,683.30 (70%), Prior Year’s Taxes, Interests, and Liens Collected $190.00, Credit given current years taxes
$299.60 (2%)  Uncollected Taxes $3,939.83 (28%) 49 Accounts are Unpaid

Old Business:

Roads. Catch Basin at corner of Crestwood and Juniper which had been resolved 2 years ago, has once again been resolved. Todd Pinney from The Town of Coventry is satisfied that the Town List of things that needed to be corrected in LTA is completed. He will write a letter to the Planning and Zoning Commission regarding the Transfer of the roads, hopefully they will pass it before the winter, then it goes onto the Town Council The leveling of Lakeview Dr has been done, it now needs to be chip sealed.

New Business;

It has been proposed that LTA mow the Beachfront property it owns in front of Mike Martins’ home starting in the spring of 2011. It would be an addition $20.00 per mowing, by the current individual who is now doing. It would cost approximately $200.00 /season.
Mike Martin thinks there are other issues the board should be addressing. This was tabled until the Annual Meeting in May, 2011. Also to be discussed in May are the boats on the beach near the dock.

Christina has looked into the Gaurdino Property per Town of Coventry Records Volume 542, page 10 they should be paying 3 times the mill rate in taxes. Christina is going to check the Town records and see if she can find any records changing the mill rate, if she does not she will send a letter to the current owners of the property now advising them of the mill rate, along with the paperwork from the Town Hall telling them starting in July, 2011 their taxes will be 3 times the mill rate.

Christina asked for $30.00 for the Halloween Jack O Lantern Contest, which was approved.

Docks, Picnic tables and buoys will be removed on Sunday 9/19 at 10 AM

Annual Meeting will be the 1st Sunday in May, 2011.

Meeting was adjourned 7:20 pm.

Aug 10th Board Meeting minutes 08-10-2010

Lakeview Terrace Association
Monthly Board Meeting
August 10, 2010

Meeting was called to at the beach order by Secretary Pat Halpin at 7:08 pm. Board Members present were Bob Allison, Ray Chicoine, Christina Pierce and Marcia Roy.

Roll Call of Members took place.

Treasurer’s Report: Checking Account Balance $1,042.94, Savings Account Balance $2,707.27, CD Balance $15,106.79.

Tax Collector’s Report: 2009-2010 Taxes $76.47 2010-2011 Taxes $8,607.30
98 Accounts are in Good Standing, 61 Accounts are  Unpaid Totaling $9,051.98

Secretary’s Report: Minutes of the July 20, 2010 Board Meeting were handed out, read, and accepted.

Old Business:

Ray Chicoine met with Mary Ida Olson of 45 Hickory Dr. who signed at letter to Tim Webb at the Dept of Publics Works “Stating that per agreement her fence can remain in it’s present location and she would hold the Town of Coventry harmless and the town would not be responsible for the fence in the unlikely event the town needed to perform work on the five foot easement.” This letter was recorded at the Town Hall on 8/4/10 in Land Record Volume 1147, Page 133

Ray feels that we are at a roadblock with the Town of Coventry on turning over the roads.
The town keeps bring up issues that we believe were already resolved.

Ray will be taking pictures this week of the catch basin at the corner of Crestwood and Juniper, that has been cleared.

Lakeview Drive will be leveled and chipped sealed this week.

Coventry Fest was a huge success, the fence along Lakeshore did a great job of keeping people out, along with the checking of Beach Passes

New Business:

12 to 17 properties in the association are leined per year. Per LTA By-Laws  Association there is no due date on association taxes, unlike town taxes that are due in 30 days.

Next Meeting will be 9/14 at 6:30 pm.

Meeting was adjourned at 7:45 pm

Jul 20th Board Meeting minutes 07-20-2010

Lakeview Terrace Association
Monthly Board Meeting
July 20, 2010

Meeting was called to order at the beach by President Mike Martin. Board Members present were Bob Allison, Ray Chicoine, Pat Halpin, Robin Oleskewicz, and Marcia Roy.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $584.47, Savings Account Balance $2,706.13, CD Balance $15,093.46

Tax Collectors Report: 2009-2010 $20.00 2010-2011 $6,311.22 Credit used $33.42

Secretary’s Report; Minutes of the May 2, 2010 Annual meeting and the June 8, 2010
Board Meeting were handed out, read and accepted

Old Business:

The Lakeview Terrace sign at the top of Lakeview Drive has been repaired and re-hung.

Roads- Ray has discussed with Tim Webb from DPW for the Town of Coventry the fence at Mrs. Olson on Hickory Dr., it is located within the towns easement. If for any reason the town would have to move the fence, to work on the storm drains the town would not be responsible for any damage to the fence. Once Mrs. Olson signs this easement, Tim Webb will send the roads to Planning and Zoning, from there it goes before Town Council.

A Certified Letter with return receipt from the Board was sent to an individual who claims damage to his car from the ice on the roads. Per Ct General Statue 13A-144 neither the state, town or the association is responsible for any damage that is weather related.

New Business;

Coventry Fest is July 24, we are looking for volunteers to install snow fence on Friday evening July 23 along Lake Shore Dr. we also need volunteers to check Beach Stickers from 9 am thru the fireworks on Saturday evening and for beach cleanup at 7:00 AM Sunday.

Two property owners have past away. Joe Peck on Maple Dr. a $100.00 donation will be made to the East Hartford Fire Dept, and Peter Rich of Lakeview Dr. we will forgive past due and current taxes.

We have received the results of Coventry Lake Water Testing done at our beach. The water tested was fine.

Meeting was adjourned at 7:50 pm