Lakeview Terrace AssociationLVTA information and discussion

Aug 10th Board Meeting minutes 07-12-16

Lakeview Terrace Association

Board Meeting

July 12, 2016

Meeting was called to order by President Christina Pierce at 6:36 pm at the beach. Board members present were: Christina Pierce, Geoff Willis, Stuart Pratt, Marcia Roy, Bob Allison, Ray Chicoine, Mike Martin, Scott Tweed.

 Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the June 14, 2016 Meeting were handed out, read and accepted with minor corrections.

 Treasurer’s Report: Handed out, read and accepted. Checking Account balance is $30,069.58, Savings Account balance is $292.52 and CD Account has been closed, and balance added to checking account.

 Tax Collector’s Report: Report handed out, read and accepted.

Amount           Sums

2015 Outstanding Balance                                         $5,727.13

New Lien fees 2016                                                    $360.00

New Interest 2016                                                      $2,208.54

New Taxes 2016                                 $12,410.00      $20,705.67

Taxes paid to date 2016                     -$298.70          $12,111.30

Interest Paid 2016                               $0.00

Lien fees paid 2016                            $0.00               $20,705.67

Total Collected                                   -$298.70

O.P. balance 2015-16                         -16.69

Balance Due                                                               $20,390.28

All Properties             163

Total Billed                157

Total paid                   -3

Multiple accounts       0

Open statements         154

Coventry owned         3

LVTA properties        2

Nonmember                1

Delinquent 2015         16

Old Business

• Beach committee report: Permit application submitted to town. Wetlands committee hearing will be on 7/27/16 at7:30pm annex
• Special meeting needed to fast track moving rocks for reclamation of wall sides this fall. Sometime after hearing
• Boat stickers and sign: have come in.
• Picnic tables: Bob Allison took delivery of two, need to stain.
• Bulletin board: New small bulletin board for the beach area: Needs to go up.
• Parking – if any member sees a car without parking pass, please ask the owner of the car to put the pass in the window. If they do not have a pass, please ask them to leave, and if they do not, please call the police.
• Beach sand: more needed, in permit
• Coventryfest Went well
• Coventryfest LVTA Donated $500
• Porta-potty: we will keep the one we have, where we have it, for this year. Beach committee will include bushes around outhouse in their proposal for beach improvements.
• Meeting sign at bulletin board to indicate when the next meeting is

New Business

• Beach cleanup: brush needs to be cleaned up from boat trailer parking area.
• Beach cleanup: next year need a trailor to bring brush to transfer station
• Dead/dying pine trees, table until next month

Next meeting will be Tuesday August 16, 2016 @ 6:30 pm at the beach.

Meeting Adjourned 7:19 pm

Jul 6th Board Meeting minutes 06-14-16

Lakeview Terrace Association

Board Meeting

June 14, 2016

Meeting was called to order by President Christina Pierce at 6:37 pm at the beach. Board members present were: Shelton Stewart, Mike Martin, Marcia Roy, Christina Pierce, Bob Allison, Scott Tweed, Stuart Pratt, and Geoff Willis.

 Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the May 1, 2016 Annual Meeting were handed out, read and accepted.

 Treasurer’s Report: Checking Account balance is $19,584.68, Savings Account balance is $292.52 and CD Balance is $15,478.95.

 Tax Collector’s Report: Revised report read. Total collected $16,312.09

Amount           Sums

2014 Outstanding Balance                                         $9,692.32

Delinquent accounts               17

2015 New Taxes                                 $12,346.90      $22,039.22

Taxes Paid to Date                             $14,067.65      $7,971.57

Interest & Liens Paid 2016                $1,244.44        $5,727.13

Total Collected                                   $16,312.09

Balance Due                                       $5,727,13

Total properties                      161

Total accounts Billed             159

Total accounts Paid                129

Duplicate payments accounts 12

Pass due                                  15

Tax Exempt                            3

Open Balance                         5                                  -$16.69

Delinquent 2015                     17                                $7,177.62

Collected Pass due                                                     $2,514.70

Old Business

• Beach committee report: Have had 1 meeting with Todd Penny, and 3 member meetings. The priority being addressed is permitting. John Shippee created detailed drawings with ideas brought up by members of the committee. Permit will be all inclusive. 14 members have joined the beach committee.
• Special meeting needed to fast track moving rocks for reclamation of wall sides this fall.
• $130 to apply for permit to come from Beach improvement.
• Signs at beach: not needed.
• Boat stickers and sign: ordered.
• Picnic tables: Bob Allison will order two.
• Bulletin board: New small bulletin board for the beach area: Stuart Pratt will create bracket.
• Beach cleanup had great turnout.
• Buoys have come unattached, Todd Henderson will contact beach club.
• Boat rack expansion: table until next year.
• Newsletter went out, in the future it will go out annually around the time of the May meeting.
• Mission statement: Stuart Pratt and Todd Henderson will present at the May meeting.
• Elections may be held at the beginning of new business.
• Parking – if any member sees a car without parking pass, please ask the owner of the car to put the pass in the window. If they do not have a pass, please ask them to leave, and if they do not, please call the police.
• Beach sand: more needed

New Business

• Coventryfest: 6-24-15 Work party Friday 6/23/15 7:00 pm, volunteers needed to check beach passes from noon 6/24/15, contact Scott Tweed. Cleanup Sunday 6/25/15 10:00 am.
• Coventryfest: LVTA will donate $500 to the coventryfest fund.
• Porta-potty: we will keep the one we have, where we have it, for this year. Beach committee will include bushes around outhouse in their proposal for beach improvements.
• Meeting sign at bulletin board to indicate when the next meeting is.

Next meeting will be Tuesday July 12, 2016 @ 6:30 pm at the beach.

Meeting Adjourned 8:16 pm

May 6th Annual Meeting minutes 05-01-2016

Lakeview Terrace Association, Inc

Annual Meeting

May 1, 2016

Meeting was called to order by President Mike Martin at the Coventry Town Hall at 2:00 pm Board members present were Mike Martin, Bob Allison, Geoff Willis, Marcia Roy, Sean Butler, and Scott Tweed.

Roll call of Board Members took place.

Secretary’s Report: Minutes of the May 3, 2015 Annual Meeting were read and accepted, and the September 9, 2015 Board Meeting were handed out, Read and accepted.

 Treasurer’s Report: Checking Account Balance $19,563.47, Savings Account Balance $292.52, CD Account $15,478.95 Total $35,334.94.

Tax Collector’s Report: Total Collected $14,867.93

Amount           Sums

2014 Outstanding Balance                                         $9,692.32

Delinquent accounts               7

2015 New Taxes                                 $13,420.59      $23,112.91

Taxes Paid to Date                             $12,871.77      $10,241.14

Interest & Liens Paid 2016                $1,996.16        $14,867.93

Total Collected                                                           $14,867.93

Balance Due                                                               $8,244,98

Delinquent tax totals                                                  $8,047.02

2016 uncollected balance                                           $16,292.00

Total accounts Billed             149

Total accounts Paid                127

Open balance accounts           22
Beach Improvements:

Bob Allison provided a detailed presentation of the beach improvements proposed to members, including hand outs and pictures.  He explained each area of the improvements in detail and took questions and comments from the members present. Discussion followed, and a general consensus was reached that beach improvements are desirable, however the proposed option for beach improvement was inadequate. A letter from Kevin Martin was read into the record. A bylaw that was added in 1993 was read into the record along with the Secretary at the times certification that the bylaw was added.

A motion was made to postpone the vote until more information is available to members at a special meeting. The motion carried.

A motion was made to create a Beach committee and was carried. A signup sheet was passed around. The Beach committee will come up with a proposal, and will present at least 3 estimates at a special meeting for a vote. Outback landscaping in Coventry may be interested in the opportunity for a bid. Some of the ideas for beach improvements in addition to those presented by Bob Allison are:

• More beach area!
• Enlarge the beach area to left of jetty at bottom of Lakeview Dr.
• Landscaping/Beautification
• Allocate finances to ongoing maintenance of beach area
• Build ramp along with stairs to enable members with disabilities access to the beach. This may be required due to the Americans with disabilities act.
• Expand beach in the area between the two jetties
• Create beach area where dogs can be brought to the water
• Break proposal out into sections, so each section can be voted on
• Publish legal notice soliciting bids for the project

Beach Improvement financing:

A discussion regarding financing of improvements took place. No one was interested in utilizing a special assessment to pay for improvements, and most are in favor of financing with a combination of cash reserves, and a modest mill rate increase. A motion was made to move funds from the cd to the LVTA checking account so we do not incur any fees. The motion was carried.
2016-2017 Proposed Budget:

Taxes & Insurance                                                                         Proposed

Property Taxes Town of Coventry                                              $200.00

Liability Insurance & Bonding                                                    $5,200.00

Tax Collector                                                                                   $1,500.00

Subtotal………………………………………………………..$6,900.00

Association Operations

Lien Fees                                                                                            $150.00

Printing, Copies & Postage                                                             $400.00

Postal Fees (P O Box)                                                                       $50.00

Misc. Operating Exp.                                                                        $120.00

Subtotal………………………………………………………….$720.00

Association Beach

Beach Improvements                                                                       $2,450.00

Safety & Security                                                                               $400.00

Mowing (Beach & Ball Field)                                                         $1,200.00

Sani Can                                                                                             $530.00

Subtotal………….……………………………………………..$4,580.00

 Other Expenses

Roads                                                                                                   $400.00

Subtotal……………………………………………………………..$400.00

Total Proposed Budget                                                                  $12,600.00

Discussion took place regarding the Budget. Proposed Mil Rate will be set at 1 Mil, shortfall to come from reserve. Budget accepted.

Old Business

• State Marshall            Not necessary
• Signs, will be ordered soon, no dogs, no fishing, do not enter, boat stickers required
• Boat stickers: Boats moored at rack or on beach must have a sticker affixed to the boat. Boats may be moored April 1 through October 15. Stickers can be requested on web site lvta.info A notice should be added to the tax bill

New Business

• 2 New Picnic Tables. Remove 2 old ones
• Bulletin Boards hang on beach cleanup day
• Beach Clean Up New buoys/rope to be assembled, and bulletin boards hung May 14 & 15 at 10:00 am
• Porta potty Marcia will order
• Proposal to expand boat rack
• Tax notice should provide an opportunity to update email
• Tax notice to include a newsletter
• Ski club to put in docks and buoys, Sean Butler contacted them
• Mission statement Stuart Pratt will take lead.
• For next year, elections earlier in proceedings
• Parking – Unauthorized cars parking at beach, written warning 3x then police will be called to remove trespassers. A bilingual sign will be ordered warning that cars will be towed at the owners expense.

Election of Officers: Mike Martin, Bob Allison, Marcia Roy, Christina Pierce, and Shelton Stuart elected to board.

Meeting was adjourned at 4:30 pm

Board Meeting followed after a 10 minute recess,

Sean Butler and Derrick Pierce resigned from the board.

President:                    Christina Pierce

Vice President            Bob Allison

Secretary                     Geoff Willis

Treasurer                    Marcia Roy

Tax Collector              Stuart Pratt

Board Members          Scott Tweed & Mike Martin

Alternate Board Members-Ray Chicoine, & Shelton Stuart

Next Board Meeting Tuesday June 14, 2016 6:30 pm at the beach. Rain date Thursday June 16, 2016 6:30 pm at the beach.

Meeting adjourned 5:00pm