Board Meeting 08-07-2017 at 6:30 pm at the town hall
Board Meeting
Lakeview Terrace Association Inc.
August 7, 2017
6:30 PM
Meeting to take place at the town hall.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Beach committee: Matt from Andover landscaping will be present at the July meeting
- Bulletin Board tabled until next meeting for a date to install.
- Ramp to dock tabled until next meeting for a date to install.
- Guard Rails Marcia got two bids: $8,924.40 for wood and $12,067.69 for galvanized, and second being wood at $10,950. A discussion was had about other options that may be available. Future research needs to be done. Tabled until next meeting when more information can be presented.
- Buoys refastened- Thank you to those that have helped getting the buoys back in shape. With some added and replaced anchors hopefully they will last the rest of the season and many more.
- Mowing, Brush, Tree removal and future bids-Mike Martin asked about these items.
- Mowing-Who is doing it, and how was the choice made? The bids were fully looked over by the board at previous Lakeview Terrace meetings, discussed and chosen. We choice to go with a member that had years of experience, was willing to provide the quality of service we wanted and was willing to do it the cheapest.
- Brush removal-We have money allocated to clean up brush but no quotes have been received so far and still needs to be done.
- Tree Removal-Why was it done and why it was discussed by email. A member reached out to the board the day after the annual meeting. There was a tree on the paper road by her house that was dead and dangerous and could fall at any time. Most of the damage was from wood peckers and bugs. It was discussed by the board through emails because the next meeting was a month out and the tree was unsafe and would damage her house if it fell causing damage Lakeview Terrace would be responsible for. Christina Pierce worked on getting three quotes. Companies where picked randomly from an internet search. One company never showed. The other two companies came in with the same bid of $500. One company wanted a fence removed and replaced after cutting, the other company was willing to work around it. Online reviews of the companies were also looked at. In the end, the board choose to go with the company not requiring the fence to be removed. It was voted on through email with board members with a majority vote to do it.
- Future Bids-Mike asked that future bids be in sealed envelopes and should be opened at the same time and then the lower bid is the one that we go with no matter what. Concerns were brought up that they are other factors that should be looked at when hiring someone to do work like experience, reviews, knowledge and quality. No agreement was found but this could be discussed at a future meeting.
- Any other old business as appropriate.
New Business
- Goose Spray
- Any new business as appropriate.
Adjournment
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Board Meeting 07-25-17 at 6:30pm at the town hall
Board Meeting
Lakeview Terrace Association Inc.
July 25, 2017
6:30 PM
Meeting to take place at the town hall.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Beach committee: Representatives from Blair landscaping will be present at the July meeting
- Boat stickers: Boats without stickers will be removed from rack on or after 7/15/17
- Bulletin Board Bob and Stuart will install the new bulletin board along Anderson Rd. 7/2 at 10:00am
- Ramp to dock build new one 7/2 at 10:00am
- Bank Accts. Tabled until July-August
- 2 New Picnic Tables. Remove 2 old ones – Bob Allison
- Guard Rails Marcia Roy got 2 bids: $8924.40 wood/$12067.69 galvanized, and $10950 wood Christina will check with town for requirements.
- Any other old business as appropriate.
New Business
- Buoys refastened on 7/9.
- Any new business as appropriate.
Adjournment
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Board meeting 06-14-17 at 6:30pm at the beach
Board Meeting
Lakeview Terrace Association Inc.
June 14, 2017
6:30 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Brush quote needed for beach
- Geoff Willis will check salvage requirements for abandoned vessels at beach.
- Boat stickers: Boats that have been abandoned on the beach and on the boat racks over the winter without boat stickers will be removed to the upper parking area during beach cleanup. Email notification to members will be sent by Geoff Willis
- Beach committee shall meet and report at the June Meeting
- Bulletin Board Bob and Stuart will install the new bulletin board along Anderson Rd.
- Bank Accts. Tabled until July-August
- Ski club will install dock and buoys on 5/21 for $250
- Secretary shall take care to spell Shelton Stewarts name correctly
- 2 New Picnic Tables. Remove 2 old ones
- Buoys Volunteers to go through buoys will meet at ballfield at 10:00 am on 5/20
- Beach cleanup will be at 5/21 at 10:00am at the beach.
- Porta potty Marcia will get quotes, the porta potty will be put back to the old location, and be secured with a chain by Mike Martin, and Geoff Willis
- Geoff Willis will send out request for volunteers to spread sand
- Bob Allison will purchase 3 sheets of plywood for sand delivery.
- Facebook page will be open to Members and Renters
- Boat launch combination will be changed when tax notices go out.
- Guard Rails Marcia Roy will get 3 bids, for the June board meeting.
- Any other old business as appropriate.
New Business
- Donation to the Knights of Columbus for fireworks.
- Missing Dock boards
- Any new business as appropriate.
Adjournment
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Annual Meeting 05-07-2017 at the Coventry town hall.
Annual Meeting
Lakeview Terrace Association Inc.
Coventry Town Hall
May 7, 2017
2 PM
Call to Order
Roll Call
Treasurer’s Report
Secretary’s Report
Tax Collector’s Report
2017– 2018 Budget
Old Business
- Beach committee report.
- Bulletin board along beach
- Bank accounts look into different options, close savings
- Ski club, Mike will contact
- Some of the sand has been delivered
- Road safety order signs in the spring.
New Business
- 2 New Picnic Tables.
- Guardrails repair/replacement
- Sanican placement & beautification
Election of Officers
Adjournment
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Board meeting 10-19-16 at 6:00 pm at the beach
Board Meeting
Lakeview Terrace Association Inc.
October 19, 2016
6:00 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Beach committee report
- Bulletin board: New small bulletin board for the beach area: Bob and Peter will install
- Beach passes – Get volunteers to police the beach area for two weekends next year
- Road Safety, speeding and children: Contact police to run radar. Have homeowners put up children at play signs. Order signs in the spring.
- Savings account closure
- Contact Ski club to take in Dock and buoys
- Fall Beach cleanup
- Any other old business as appropriate.
New Business
- Any new business as appropriate.
Adjournment
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Board meeting 09-06-16 at 6:00pm at the beach
Board Meeting
Lakeview Terrace Association Inc.
September 6, 2016
6:00 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Beach committee report – Permit
- Special meeting needed to fast track moving rocks for reclamation of wall sides this fall.
- Picnic tables: Need to be stained.
- Bulletin board: New small bulletin board for the beach area: Bob and Peter will install
- Beach passes – Get volunteers to police the beach area for two weekends next year
- Dogs at beach
- Boat moorings – Only members and renters may moor boats at the beach.
- Road Safety, speeding and children: Contact police to run radar. Have homeowners put up children at play signs.
- Savings account closure
- Unoccupied homes
- Any other old business as appropriate.
New Business
- Contact Ski club to take in Dock and buoys
- Fall Beach cleanup
- Any new business as appropriate.
Adjournment
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Board Meeting 08-16-16 at the beach at 6:30 PM
Board Meeting
Lakeview Terrace Association Inc.
August 16, 2016
6:30 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Beach committee report: Permit
- Special meeting needed to fast track moving rocks for reclamation of wall sides this fall.
- Bulletin board: New small bulletin board for the beach area: Needs to go up.
- Beach cleanup: brush needs to be cleaned up from boat trailer parking area.
- Beach cleanup: next year need a trailer to bring brush to transfer station
- Dead/dying pine trees
- Any other old business as appropriate.
New Business
- Beach passes.
- Moorings
- Road safety in the LVTA
- Any new business as appropriate.
Adjournment
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Board Meeting 06-14-16 at the beach 6:30pm
Board Meeting
Lakeview Terrace Association Inc.
June 14, 2016
6:30 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Presidents welcome
Old Business
- Beach committee report.
- Signs, will be ordered soon, no dogs, no fishing, do not enter, boat stickers required
- Boat stickers: Boats moored at rack or on beach must have a sticker affixed to the boat. Boats may be moored April 1 through October 15. Stickers can be requested on web site lvta.info A notice should be added to the tax bill
- 2 New Picnic Tables.
- Bulletin Boards hang on beach cleanup day
- Beach Clean Up New buoys/rope to be assembled, and bulletin boards hung May 14 & 15 at 10:00 am
- Porta potty Marcia will order
- Proposal to expand boat rack
- Tax notice should provide an opportunity to update email
- Tax notice to include a newsletter
- Ski club to put in docks and buoys, Sean Butler contacted them
- Mission statement Stuart Pratt will take lead.
- For next year, elections earlier in proceedings
- Parking – Unauthorized cars parking at beach, written warning 3x then police will be called to remove trespassers. A bilingual sign will be ordered warning that cars will be towed at the owners expense.
- Beach sand, more sand needed
- Any other old business as appropriate
New Business
- Coventryfest June 25, 2016 Rain date June 26, 2016
- Coventryfest donation
- Outhouse location/beautification, sizes
- Any other new business as appropriate
Adjournment
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Annual meeting 05-01-16
Annual Meeting
Lakeview Terrace Association Inc.
Coventry Town Hall
May 1, 2016
2 PM
Call to Order
Roll Call
Treasurer’s Report
Secretary’s Report
Tax Collector’s Report
Beach Improvements
- Boulder wall from boat launch/kayak rack area over to tree near jetty Install silt fence, excavate area for wall, removing excess material as needed. Install boulders, setting top height with lazer so top of wall is level. Back fill wall, grade top of wall area to a mowable slope. Grade beach area with sand right up to bottom of wall. Rake and seed all disturbed area/new lawn areas. Steps down to beach Install granite steps to beach between tree and end of boulder wall. Excavate, install aggregate base, compact, install steps
- Excavate area, saving boulders, removing any excess material. Install boulder wall from steps out to jetty. This wall will have interesting areas that curve in to create small “private” beach areas, instead of just one curved row of boulders. Top height will be set with lazer. Back fill wall, grade top of wall area to a mowable slope. Grade beach area with sand right up to bottom of wall. Rake and seed all disturbed area. Create natural boulder steps from beach area up to jetty. Clear jetty of unwanted vegetation, re arrange boulders to create as much of a usable area on top of jetty as possible, making it easier to maintain. Spread topsoil, grade, rake and seed all new lawn areas and disturbed areas. Create small boulder wall on the right side of jetty (facing the water) Excavate area, removing excess material. Install boulder wall curving from jetty back to parallel with lake. Back fill, grade top to a mowable slope, grade bottom with sand, rake and seed new lawn/disturbed areas
- Create a small aggregate path down to the far right beach area where boats are moored. Excavate area, using existing boulders to create a simple wall and allow for a sloped path down to mooring area from jetty. Install aggregate, grade. compact, rake and seed all disturbed areas. Create wooden steps from far right jetty down to beach area I have a few guys who could do this, as I think it would be a better solution than granite steps due to the tree roots and terrain. They could build the steps right over the terrain without disturbing it. This price is really just an educated guess, depending if you want landings on piers for support, or just let the steps rest on the beach. I can get a more accurate quote if you want to proceed with this part.
Finance options
- .5 mil increase for 1 year. Balance from cash reserves. Work to be completed Fall 2016
- Special assessment of approximately $170 per lot. A vote to change the bylaws will be needed to allow this. Taxes currently capped at 10 mill. Cash reserves not used. Work to be completed Fall 2016.
- Special assessment of approximately $85 per lot. Balance from cash reserves. A vote to change the bylaws will be needed to allow this. Taxes are currently capped at 10 mills. Work to be completed Fall 2016.
- ½ from treasury, ¼ mill increase for 4 years. Work to be completed Fall 2020
2016– 2017 Budget
Old Business
- State Marshall Revisit after liens
- Signs, will be ordered soon, no dogs, no fishing, do not enter.
- Boat stickers: look into for next year
- Any other old business as appropriate
New Business
- 2 New Picnic Tables.
- Bulletin Boards need to be put up
- Beach Clean Up New buoys/rope
- Porta potty
- Any other new business as appropriate
Election of Officers
Adjournment
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Board Meeting 09-09-15 at the beach
Board Meeting
Lakeview Terrace Association Inc.
September 9, 2015
6:30 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Old Business
- Landscaping, Marcia Roy will contact Andover landscaping who did Lakewood heights, and get them to come out to see what can be done.
- New Picnic Tables, $155.00×2 Bob Allison ordered, and received. Need to be stained.
- Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
- Beach sand has been delivered, needs to be raked out.
- Signs, will be ordered soon, no dogs, no fishing, do not enter.
- State Marshall Revisit after liens
- Potluck will be Sunday 08-23-15 at 6:00 at the beach.
- Email list will be ready for next meeting
- Beach passes issues seem resolved
- Boat stickers: look into crafting bylaw
- Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
New Business
- Tax Collector Stuart Pratt Discuss fee.
- Any other new business as appropriate
Adjournment
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