Lakeview Terrace AssociationLVTA information and discussion

Aug 7th Board meeting minutes 07-25-17

Lakeview Terrace Association, Inc.

Meeting Minutes

July 25, 2017

Meeting took place at Town Hall

 

Call to order-Meeting was called to order by President, Christina Pierce, at 6:35 pm at the Coventry Town Hall.

Roll Call-Board members present were Christina Pierce, Bob Allison, Marcia Roy and Mike Martin.

Secretary’s Report-Minutes from the June 14, 2017 Lakeview Terrace meeting were handed out and read.  A motion was made by Pat Halpin and seconded by Bob Allison to be accepted.  Motion passed.

Treasurers report-The treasures report was handed out and read.  The checking account balance is $36,813.58, savings account $292.52, for a total of $32,725.57.  The motion to accept was made by Bob Allison and seconded by Pat Halpin.  Motion passed.

Tax Collector’s Report-Stuart Pratt could not be there.  Christina Pierce report that tax bills along with newsletters and beach passes have been mailed out.  No tax report at this time.

 

President’s Welcome-Christina welcomed all members for attending and also Jim from James Blair Construction for coming. He will do his presentation and then there will be a brief question and answer time.  Thank you to Pat Halpin for taking the minutes to tonight’s meeting.

 

Old Business

 

Beach committee:  Jim from James Blair Construction gave a presentation of his plan for the beach improvement project.  He handed out an estimate for the project (see attached), and multiple sketches.  His plan addressed drainage issues, and the list of things we as members had wanted improved, such as the area behind the boat rack, stairs, more beach area, etc.   Members had a chance to ask question and Jim answered them.  Jim talked briefly about his experience over the years and how he got his start from working around the Columbia lake area doing beach improvement projects and going through wetland commissions there.  His presentation was informative, organized and detailed.  It was also discussed that some details still need to be made and chosen for a more detailed price and design.  After Jim left the next meeting was discussed. Matt from Andover Landscaping will be doing a presentation at the next meeting on August 7^th at 6:30 pm at the town Hall, much like this meeting.

Boat Stickers- Boats that are on the shore without stickers have been moved.  If your boat is one of them please get a sticker ASAP so that we know it has an owner and please move it to an appropriate location.

Bulletin Board at Beach-tabled until next meeting for a date to install.

Ramp to Dock-  tabled until next meeting for a date to install.

Bank Accounts-Marcia Roy reported that the Bank will be waiving fees so we will not need to change banks.

Picnic Tables-Bob Allison got the 2 new picnic tables and they are at the beach.  He will be marking two that need to be removed.  Two members will be taking the old ones.

Guard Rails along Lakeshore Drive-Marcia got two bids: $8,924.40 for wood and $12,067.69 for galvanized, and second being wood at $10,950.  A discussion was had about other options that may be available.  Future research needs to be done.  Tabled until next meeting when more information can be presented.

 

New Business

Buoys refastened- Thank you to those that have helped getting the buoys back in shape.  With some added and replaced anchors hopefully they will last the rest of the season and many more.

Mowing, Brush, Tree removal and future bids-Mike Martin asked about these items.

Mowing-Who is doing it, and how was the choice made?  The bids were fully looked over by the board at previous Lakeview Terrace meetings, discussed and chosen.  We choice to go with a member that had years of experience, was willing to provide the quality of service we wanted and was willing to do it the cheapest.

Brush removal-We have money allocated to clean up brush but no quotes have been received so far and still needs to be done.

Tree Removal-Why was it done and why it was discussed by email.  A member reached out to the board the day after the annual meeting.  There was a tree on the paper road by her house that was dead and dangerous and could fall at any time.  Most of the damage was from wood peckers and bugs.  It was discussed by the board through emails because the next meeting was a month out and the tree was unsafe and would damage her house if it fell causing damage Lakeview Terrace would be responsible for.  Christina Pierce worked on getting three quotes. Companies where picked randomly from an internet search.  One company never showed.  The other two companies came in with the same bid of $500.  One company wanted a fence removed and replaced after cutting, the other company was willing to work around it.  Online reviews of the companies were also looked at.  In the end, the board choose to go with the company not requiring the fence to be removed.  It was voted on through email with board members with a majority vote to do it.

Future Bids-Mike asked that future bids be in sealed envelopes and should be opened at the same time and then the lower bid is the one that we go with no matter what. Concerns were brought up that they are other factors that should be looked at when hiring someone to do work like experience, reviews, knowledge and quality.  No agreement was found but this could be discussed at a future meeting.

 

Next meeting Monday, August 7, 2017 at 6:30 pm at The Coventry Town Hall.

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Meeting adjourned at 8:28 pm

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