Lakeview Terrace AssociationLVTA information and discussion

Jun 27th Board meeting minutes 06-04-18

Lakeview Terrace Association

Board Meeting

June 4, 2018

Meeting was called to order by President Bob Allison at 6:32 pm at the beach. Board members present were: Bob Allison, Marcia Roy, Geoff Willis, Ray Chicoine, Scott Tweed, Lisa Martin, Lauren Maciag, Chris Katan.

 Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the May 6, 2017 Annual Meeting were handed out, read and accepted with revisions.

 Treasurer’s Report: Checking Account balance is $18,405.31, Savings Account balance is $292.52 for a grand total of $18,697.83

 Old Business

• Mike Martin, and Ray Chicoine will arrange for Luke to do the guardrails for $500-$750, and cleanup brush for $500, using a dumpster from Ray’s quote for $650.
• Entrance sign Bob and Chris will pick up materials and install
• New Boat rack Bob and Chris will pick up materials
• Bulletin board tabled until July meeting
• Ramp to dock: Geoff Willis will bring info sheet on ramp.
• Handrail to beach at the end of Lakeview, Chris will contact Matt from Andover landscaping.

New Business

• Coventryfest June 30, 2018
• Fence to be installed 6/29 at 7:00
• Volunteers needed 6/30 after 3:00 pm
• Dock needs another pole, Bob and Chris will pick up
• New lock for boat ramp, Bob and Chris will pick up
• Andover landscaping to do mowing at beach, and eradicate invasive weeds, Chris will contact

Next meeting will be Tuesday July 9, 2018 @ 6:30 pm at the beach.

Meeting Adjourned 7:14 pm

Jun 1st Annual Meeting minutes 05-06-18

Lakeview Terrace Association, Inc

Annual Meeting

May 6, 2018

Meeting was called to order by President Christina Pierce at Mill brook place at  2:05 pm  Board members present were Scott Tweed, Stuart Pratt, Marcia Roy, Geoff Willis, Christina Pierce, Mike Martin, Ray Chicoin

Roll call of Board Members took place.

Secretary’s Report: Minutes of the May 7, 2017 Annual Meeting were handed out, read and accepted, and the September 12, 2017 Board Meeting were handed out, read, and accepted. , and the October 10, 2017 Special Meeting were handed out, read, and accepted.

Treasurer’s Report: Checking Account Balance $18,542.35, Savings Account Balance $292.52, Total $18,834.87.

Tax Collector’s Report:

Total collected $14,907.18, 2017 Past due Balance $7,583.28

Budget:

2018-2019 Budget passed at 1 mil with $531 shortfall to come from reserves.

$2000 from 2017-2018 budget to be used for guardrails, additional boat rack, and bulletin board

 Old Business

• Guardrails to be built from used telephone poles delivered by Mike Martin. Christina Pierce voiced her concerns about chemicals used in the telephone poles.
• Mike Martin, and Ray Chicoine will talk with Luke and get quote for installing guardrails, and removing brush.
• Bulletin board allegedly to be installed before July
• New Boat rack to be installed before July
• Ski club to install dock and buoys, volunteers to meet 5/11 7:00 ball field to move buoys to beach

New Business

• Beach cleanup 5/19 at 10:00am

Election of Officers: Lauren Maciag, Christopher Katan, Lisa Martin elected to the board.

Board Meeting followed after a 10 minute recess,

President:                    Bob Allison

Vice President            Lisa Martin

Secretary                     Geoff Willis

Treasurer                    Christopher Katan

Tax Collector              Stuart Pratt

Board Members          Lauren Maciag & Scott Tweed

Alternate Board Members-Ray Chicoine

Next Board Meeting Monday June 4, 2018 6:30 pm at the beach.

Meeting adjourned 3:56pm

2017-2018 Budget Summary:

Taxes & Insurance

Property Taxes Town of Coventry                             $100

Liability Insurance & Bonding                                  $5,100

Tax Collector                                                              $1,500

Subtotal                                                                      $6,700

Association Operations

Lien Fees                                                                    $100

Printing, Copies & Postage                                        $300

Postal Fees (PO Box)                                                 $55

Misc. Operating Expenses                                         $120

Subtotal                                                                      $575

Association Beach

Beach Improvements                                                  $2,400

Safety and Security                                                    $200

Mowing (Beach & Ball field)                                                $1,400

Sani Can                                                                     $650

Subtotal                                                                      $4650

Misc. Projects

Donation Coventryfest                                               $175

Roads                                                                          $400

Subtotal                                                                      $575

Total Budget                                                                      $12,905

Budget passed @ 1 mil, $531 to come from reserves. In order to maintain the current mil rate of 1 we will reduce reserves by $2000 to cover budgeted expenses for 7/1/17 – 6/30/18.

May 4th Special Meeting Minutes 10/10/2017

Lakeview Terrace Association

Special Meeting: Beach improvement vote

George Hersey Robertson Library

October 10, 2017

Meeting was called to order by President Christina Pierce at 6:32 pm at the George Hersey Robertson Library. Board members present were: Christina Pierce, Geoff Willis, Stuart Pratt, Marcia Roy, Bob Allison, Ray Chicoine, and Scott Tweed

Roll Call of Board Members took place.

 Christina presented brief review of project

• Vote for Phase 1 (cost approximately $25,000 to come from cash reserves)

6:53 5 minute recess to count votes

• Vote passed 29 yes, 5 no
• Project to start late fall/early spring

Meeting Adjourned 6:58 pm

Sep 28th Board Meeting Minutes 09-12-2017

Lakeview Terrace Association

Board Meeting

September 12, 2017

Meeting was called to order by President Christina Pierce at 6:35 pm at the town hall annex. Board members present were: Stuart Pratt, Scott Tweed, Geoff Willis, Mike Martin, Christina Pierce, Marcia Roy, Bob Allison.

 Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the August 7, 2017 Annual Meeting were handed out, read and accepted with two changes: “Minutes of the May 7, 2017 Annual Meeting” was changed to “Minutes of the July 25, 2017 board meeting” under the Secretary’s Report, and “donated” was changed to “purchased” under Anchors for buoys in Old business.

 Treasurer’s Report: Checking Account balance is $41,274.49, Savings Account balance is $292.52 for a grand total of $41,567.01

 Tax Collector’s Report: Total collected $13,134.99 outstanding balance $10,298.45 Read, handed out, and Accepted

Old Business

• Ramp to dock will cost about $600 Gwillis will bring info sheet to next meeting
• Bulletin Board 10/8 10:00am 2 Poles next to utility pole.
• Guard Rails Lisa Martin has access to 2 telephone poles, Christina will talk w/Ray Chicoine. $400 allocated to move poles.
• Goose spray appears to be less than effective this year.
• Handicapped parking spot, incorporate into beach design.
• Paddleboat moved

New Business

• Missing buoy is still missing
• Dock/buoy removal $250 ski club 9/23 9-2 On 9/24 at 9:00am we will stow the buoys in the boat shed.
• Path at end of Juniper possibly put boulder in middle of path to prevent vehicle access.
• Sanican remove after 9/26
• Beach improvements:

Unanimous decision to work from Andover quote

Special meeting on 10/10/17 6:30pm or 10/17/17 6:30pm to vote on Phase 1 improvements, Phase 1 will cost approximately $25,000. This will come from cash reserves. Phase 1 will not affect the mill rate.

Tentative dates for the next meeting are October 10^th at 6:30 at the library(media center) at GHR(George Hersey Robertson School) with a backup date of 10/17. Postcards will go out when the venue is finalized.

Meeting Adjourned 8:35 pm

Sep 5th Board Meeting Minutes 08-07-17

Lakeview Terrace Association

Board Meeting

August 7, 2017

Meeting was called to order by President Christina Pierce at 6:38 pm at the town hall. Board members present were: Christina Pierce, Geoff Willis, Bob Allison, Marcia Roy, Scott Tweed, Stuart Pratt, Ray Chicoine.

Roll Call of Board Members took place.

Andover landscaping presentation:  Matt from Andover landscaping presented an in depth look at his take on the beach improvements. Improvements were broken up into sections, so members can pick and chose which improvements are wanted.

Highlights were;

Erosion control – swale by boat moorings, curtain drain, and trench by boat launch, connecting to storm drain outlet. Erosion control is needed to satisfy wetlands commission.

By boat rack: Either regrade to mowable slope, add rip rap over to boat launch, or boulder wall.

Granite steps towards beach, or river rock. This will help with erosion.

Jetty at end of Hickory. Create private nooks, with natural steps to Jetty. Tighten up boulders on right side of jetty to remove some vegetation. Add sand on right, small boulder wall on right to help with grade.

Jetty at end of Lakeview: Granite steps, or composite/pressure treated. River rock around steps to prevent erosion.

Boat moorings: Stone path from jetty along slope of land. This will help with erosion.

 Secretary’s Report: Minutes of the May 7, 2017 Annual Meeting were handed out, read and accepted with two changes: $36,813.58 checking balance changed to $32,433.05, and , the word “choice” was changed to chose on the third sentence of the Mowing section of new business.

 Treasurer’s Report: No new report.

 Tax Collector’s Report: Total collected $11,372.76 outstanding balance $12,060.68 Read, handed out, and Accepted

Old Business

• Bulletin Board 8/20 10:00am 2 Poles next to utility pole.
• Ramp to dock GWillis to look into aluminum ramp
• Bank Accts. No need to change banks, fees waived.
• Guard Rails Look into poles at end of lakeview, or move on of old guardrails.
• Geese spray – Gwillis
• Anchors for buoys, cement anchors were donated by a member.

New Business

• Path at end of Juniper to be cleared out 8/12 at 10:00 am
• Last parking spot by boat launch to be designated as handicapped parking. Symbol to be painted.

Next meeting will be Tuesday Semptember 12, 2017 @ 6:30 pm at the town hall annex.

 Meeting Adjourned 8:02 pm