Annual meeting 05-01-16
Annual Meeting
Lakeview Terrace Association Inc.
Coventry Town Hall
May 1, 2016
2 PM
Call to Order
Roll Call
Treasurer’s Report
Secretary’s Report
Tax Collector’s Report
Beach Improvements
- Boulder wall from boat launch/kayak rack area over to tree near jetty Install silt fence, excavate area for wall, removing excess material as needed. Install boulders, setting top height with lazer so top of wall is level. Back fill wall, grade top of wall area to a mowable slope. Grade beach area with sand right up to bottom of wall. Rake and seed all disturbed area/new lawn areas. Steps down to beach Install granite steps to beach between tree and end of boulder wall. Excavate, install aggregate base, compact, install steps
- Excavate area, saving boulders, removing any excess material. Install boulder wall from steps out to jetty. This wall will have interesting areas that curve in to create small “private” beach areas, instead of just one curved row of boulders. Top height will be set with lazer. Back fill wall, grade top of wall area to a mowable slope. Grade beach area with sand right up to bottom of wall. Rake and seed all disturbed area. Create natural boulder steps from beach area up to jetty. Clear jetty of unwanted vegetation, re arrange boulders to create as much of a usable area on top of jetty as possible, making it easier to maintain. Spread topsoil, grade, rake and seed all new lawn areas and disturbed areas. Create small boulder wall on the right side of jetty (facing the water) Excavate area, removing excess material. Install boulder wall curving from jetty back to parallel with lake. Back fill, grade top to a mowable slope, grade bottom with sand, rake and seed new lawn/disturbed areas
- Create a small aggregate path down to the far right beach area where boats are moored. Excavate area, using existing boulders to create a simple wall and allow for a sloped path down to mooring area from jetty. Install aggregate, grade. compact, rake and seed all disturbed areas. Create wooden steps from far right jetty down to beach area I have a few guys who could do this, as I think it would be a better solution than granite steps due to the tree roots and terrain. They could build the steps right over the terrain without disturbing it. This price is really just an educated guess, depending if you want landings on piers for support, or just let the steps rest on the beach. I can get a more accurate quote if you want to proceed with this part.
Finance options
- .5 mil increase for 1 year. Balance from cash reserves. Work to be completed Fall 2016
- Special assessment of approximately $170 per lot. A vote to change the bylaws will be needed to allow this. Taxes currently capped at 10 mill. Cash reserves not used. Work to be completed Fall 2016.
- Special assessment of approximately $85 per lot. Balance from cash reserves. A vote to change the bylaws will be needed to allow this. Taxes are currently capped at 10 mills. Work to be completed Fall 2016.
- ½ from treasury, ¼ mill increase for 4 years. Work to be completed Fall 2020
2016– 2017 Budget
Old Business
- State Marshall Revisit after liens
- Signs, will be ordered soon, no dogs, no fishing, do not enter.
- Boat stickers: look into for next year
- Any other old business as appropriate
New Business
- 2 New Picnic Tables.
- Bulletin Boards need to be put up
- Beach Clean Up New buoys/rope
- Porta potty
- Any other new business as appropriate
Election of Officers
Adjournment
Posted in Meeting Agenda by gwillis with no comments yet.
Beach improvement ballot
This is a sample ballot for the vote we will be having for the beach improvement initiative this Sunday May 1, 2016 at the town hall at 2:00. If you cannot make the meeting, you can email your choices to me until 5/1/2016 1:00 pm at gwillis@lvta.info. Please be sure to include name and LVTA property address.
Geoff Willis
Secretary LVTA2016-Beach-improvement-vote
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Beach improvement estimate
This is the estimate that we will be considering at the May 1, 2016 LVTA meeting at the town hall at 2:00
Geoff Willis
Secretary LVTA
Est_816_from_Andover_Landscaping_llc_7552
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Board Meeting minutes 09-09-16
Lakeview Terrace Association
Board Meeting
September 09, 2015
Meeting was called to order by President Mike Martin at 6:34 pm at the beach. Board members present were: Mike Martin, Sean Butler, Marcia Roy, Geoff Willis, Stuart Pratt, Bob Allison, Scott Tweed, Derrick Pierce.
Roll Call of Board Members took place.
Secretary’s Report: Minutes of the August 18, 2015 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account balance is $16,725.29, Savings Account balance is $292.52 and CD Balance is $15,473.11.
Tax Collector’s Report: No update
Old Business
- Landscaping, Marcia Roy contacted Andover landscaping who did Lakewood heights, Matt Bordner will put together a quote
- New Picnic Tables, $155.00×2 complete.
- Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
- Beach sand has been delivered, needs to be raked out. Two more loads to be delivered.
- Signs, will be ordered soon, no dogs, no fishing, do not enter.
- State Marshall Revisit after liens
- Potluck was on Sunday 08-23-15 at 6:00 at the beach.
- Email list sent out
- Beach passes issues seem resolved
- Boat stickers: look into crafting bylaw for May meeting
- Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field, will compose letter to members.
New Business
- Tax Collector Stuart Pratt Discuss fee Stuart 40%, Christina 60%
- Next year hire someone to watch the gate for minimum wage, have an on call schedule for board members.
- Discuss budget meeting at special meeting
- Any other new business as appropriate
Meeting Adjourned 7:12 pm
Posted in Meeting Minutes by Admin with no comments yet.
Board Meeting 09-09-15 at the beach
Board Meeting
Lakeview Terrace Association Inc.
September 9, 2015
6:30 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Old Business
- Landscaping, Marcia Roy will contact Andover landscaping who did Lakewood heights, and get them to come out to see what can be done.
- New Picnic Tables, $155.00×2 Bob Allison ordered, and received. Need to be stained.
- Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
- Beach sand has been delivered, needs to be raked out.
- Signs, will be ordered soon, no dogs, no fishing, do not enter.
- State Marshall Revisit after liens
- Potluck will be Sunday 08-23-15 at 6:00 at the beach.
- Email list will be ready for next meeting
- Beach passes issues seem resolved
- Boat stickers: look into crafting bylaw
- Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
New Business
- Tax Collector Stuart Pratt Discuss fee.
- Any other new business as appropriate
Adjournment
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Board Meeting minutes 08-18-15
Lakeview Terrace Association
Board Meeting
August 18, 2015
Meeting was called to order by Vice President Bob Allison at 6:34 pm at the beach. Board members present were: Mike Martin, Christina Pierce, Marcia Roy, Bob Allison and Geoff Willis.
Roll Call of Board Members took place.
Secretary’s Report: Minutes of the July 7, 2015 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account balance is $13,505.08, Savings Account balance is $292.52 and CD Balance is $15,473.11.
Tax Collector’s Report:
Taxes Collected $8,956.19 112 Paid Accounts
Current year 2015-2016 46 Unpaid Accounts
Tax $8,531.74
Interest $4.33
Delinquent Years
Tax $262.60
Interest $78.75
Lien Fees $72.00
Old Business
- Landscaping, Marcia Roy will contact Andover landscaping who did Lakewood heights, and get them to come out to see what can be done.
- New Picnic Tables, $155.00×2 Bob Allison ordered, and received. Need to be stained.
- Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
- Beach sand has been delivered, needs to be raked out.
- Signs, will be ordered soon, no dogs, no fishing, do not enter.
- State Marshall Account #82, 8 yrs in arrears, Attorney Rappe will be contacted – foreclosure.Account #130 7 yrs in arrears, will be sent to State Marshall for collectionAccount #69 8 yrs in arrears, will be sent to State Marshall for collection
- Account #117 6 yrs in arrears, will be sent to State Marshall for collection
- Account #132 8 yrs in arrears, will be sent to State Marshall for collection
- Potluck will be this Sunday the 23rd at 6:00 at the beach.
- Tag sale LVTA will participate in next years townwide tagsale.
- Tax Collector Stuart Pratt to transition into the role on August 20.
- Email list will be ready for next meeting
New Business
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
- Beach passes: New England Fly Boarding was operating their business out of the LVTA beach, resulting in a large number of trespassers. Christina shooed them away, and they haven’t returned.
- Boat stickers Serialized boat stickers for boats that are moored/stored at the beach: look into crafting a bylaw
- Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.
Next meeting will be Wednesday September 9, 2015 @ 6:30 pm at the beach
Meeting Adjourned 7:29 pm
Posted in Meeting Minutes by gwillis with no comments yet.
Board Meeting 08-18-15 at the beach
Board Meeting
Lakeview Terrace Association Inc.
August 18, 2015
6:30 PM
Meeting to take place at the beach.
Call to Order
Roll Call
Secretary’s Report
Treasurer’s Report
Tax Collector’s Report
Old Business
- Landscaping.
- Picnic tables 2 will be purchased
- New bulletin board Mike Martin to install
- Refurbish Bulletin Board Scott Tweed and Stuart Pratt working.
- Beach sand, 2 loads to be ordered
- Signs committee. Signs decided upon, will be ordered after July 1
- State Marshall to collect back taxes: update
- Potluck
- Tagsale
- New Tax collector Stuart Pratt, discuss fee
- Email list: Ready for distribution
- Any other old business as appropriate
New Business
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
- Discuss checking beach passes.
- Any other new business as appropriate
Adjournment
Posted in Meeting Agenda by gwillis with no comments yet.
Board Meeting minutes 07-07-15
Lakeview Terrace Association
Board Meeting
July 7, 2015
Meeting was called to order by President Mike Martin at 6:33 pm at the ball field. Board members present were: Mike Martin, Christina Pierce, Marcia Roy, Bob Allison and Geoff Willis.
Roll Call of Board Members took place.
Treasurer’s Report: Checking Account balance is $13,895.90, Savings Account balance is $292.52 and CD Balance is $15,473.11.
Secretary’s Report: Minutes of the June 4, 2015 Board Meeting were handed out, read and accepted.
Tax Collector’s Report:
Taxes Collected $5,601.74 74 Paid Accounts
Current year 2014-2015 $5,574.24 84 Unpaid Accounts
Delinquent Years
Tax $1.50
Interest $2.00
Lien Fees $24.00
Old Business
- Handrail will be addressed with landscaping.
- New Picnic Tables, $155.00×2 will be ordered.
- Picnic table at beach has problems, will use parts from 2 tired picnic tables to make 1 good one.
- Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
- Beach sand 2 loads needed, Mike Martin will order.
- Signs, will be ordered soon.
- State Marshall Account #82, 8 yrs in arrears, Attorney Rappe will be contacted – foreclosure.Account #130 7 yrs in arrears, will be sent to State Marshall for collectionAccount #69 8 yrs in arrears, will be sent to State Marshall for collection
- Account #117 6 yrs in arrears, will be sent to State Marshall for collection
- Account #132 8 yrs in arrears, will be sent to State Marshall for collection
New Business
- Landscaping we should reach out to Lakewood heights for insight into their work. Wetlands commission meets 4th wed. of month, vote to do work would be at next years annual meeting. Work would have to be done when lake is at winter level, we will need to solicit bids for the work.
- Christina to chair potluck, $50 from budget for supplies.
- Email list will be ready for next meeting
- Tag sale LVTA will participate in next years townwide tagsale.
- Tax Collector Stuart Pratt to transition into the role on August 20.
- Derrick Pierce will be the new alternate board member.
Next meeting will be Tuesday August 18, 2015 @ 6:30 pm at the beach
Meeting Adjourned 7:42 pm
Posted in Meeting Minutes by gwillis with no comments yet.
Board Meeting 07-07-2015 at the ballfield
Board Meeting
Lakeview Terrace Association Inc.
July 7, 2015
6:30 PM
Meeting to take place at the Ball Field.
Call to Order
Roll Call
Treasurer’s Report
Secretary’s Report
Tax Collector’s Report
Old Business
- Handrail at the end of Lakeview Dr. Discuss Options.
- Picnic tables 2 will be purchased for a total of less than $320
- New Bulletin Board Scott Tweed and Stuart Pratt working.
- Beach sand, will discuss at next meeting
- Signs committee. Signs decided upon, will be ordered after July 1
- Coventryfest
- State Marshall to collect back taxes: Board will review on case by case basis of 5+ years delinquent taxes. Next meeting
- Any other old business as appropriate
New Business
- Pavilion vs. Landscaping:
- Potluck
- Tag sale
- Email list: Ready for distribution
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
- Tax Collector position: We have 2 candidates interested in the position.
- Any other new business as appropriate
Adjournment
Posted in Meeting Agenda by gwillis with no comments yet.
Board Meeting minutes 06-04-2015
Lakeview Terrace Association
Board Meeting
June 4, 2015
Meeting was called to order by Vice President Bob Allison at 6:30 pm at the ball field. Board members present were: Bob Allison, Marcia Roy, Geoff Willis, Scott Tweed.
Roll Call of Board Members took place.
Treasurer’s Report: Checking Account balance is $13,349.22, Savings Account balance is $292.52 and CD Balance is $15,471.17.
Secretary’s Report: Minutes of the May 3, 2015 Annual Meeting were handed out, read and accepted.
Tax Collector’s Report: None, Tax Collector wasn’t present.
Old Business
- Handrail at the end of Lakeview Dr.: Discuss Options at next meeting.
- Dock: Sean Butler contacted ski club, which did a great job putting in the Dock and buoys.
- Picnic tables 2 will be purchased for a total of less than $320 after July 1.
- New Bulletin Board: See if we can return the new one, Stuart Pratt and Scott Tweed will co-ordinate to see if building a new one can be done for a reasonable price.
- Beach cleanup went well.
- Porta potty: Marcia ordered, and it is in place
- Beach sand, will discuss at next meeting
- Swimming area: 2 buoys, 18 stickers, floats, locks and rope came in, will be installed next year.
- Signs committee. Signs decided upon, will be ordered after July 1
- Mailing additions to tax bill, Bob Allison composed letter, Geoff Willis created the survey.
New Business
- Coventryfest: 6-27-15 Work party Thursday 6/25/15 7:00 pm, volunteers needed to check beach passes from 3pm 6/27/15. Cleanup Sunday 6/28/15 10:00 am.
- Coventryfest: LVTA will donate $100 to the coventryfest fund.
- State Marshall to collect back taxes: Board will review on case by case basis of 5+ years delinquent taxes. Next meeting
- Pavilion vs. Landscaping: Surveys still coming in
- Potluck: Surveys still coming in
- Tagsale: Surveys still coming in
- Email list: will be ready for distribution at next meeting
- Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field. Discuss at next meeting.
- Tax Collector position: We have 2 candidates interested in the position.
Next meeting will be Tuesday July 7, 2015 @ 6:30 pm at the ball field.
Meeting Adjourned 7:33 pm
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