Jun 12th Board Meeting minutes 06-05-2014

Lakeview Terrace Association

Board Meeting

June 5, 2014

Meeting was called to order by President Mike Martin at 6:41 pm at the beach.  Board Members present were Mike Martin, Marcia Roy, Christina Pierce, Bob Allison, Scott Tweed, and Geoff Willis

 Roll Call of Board Members took place.

 Treasurer’s Report: Checking Account Balance $11,945.64, Savings Account Balance $292.52 CD Balance $15,460.83

 Secretary’s Report: Minutes of the May 4, 2014 Annual Meeting were handed out, read and accepted.

Tax Collectors Report: Tax bills and beach passes have been mailed out, Nothing further to report

Old Business:

• Handrail at the end of Lakeview Dr. Geoff Willis will look into safety standards required for installation.
• Goose Repellant Bird B Gone has been ordered, and will arrive soon.
• Mowing of Beach and Ball Field Zachary Tweed will be mowing the Beach and Ball Field.
• New Picnic Tables, $175.00 from an individual in Coventry who will deliver. Bob Allison will order, with delivery to be scheduled after July 1.
• New Basketball hoop installed by Bob Allison, Geoff Willis, and Jacob Plourde
• Locks for the boat ramp and ball field were purchased by Christina Pierce, see Bob Allison for access to the ball field shed.

New Business:

• Refurbish of the Bulletin Board – Geoff Willis will rebuild.
• Porta Potty has been delivered.
• Coventryfest: Fencing will be put up Friday 6/27 at 7:00 pm. Volunteers needed for checking beach passes on Saturday 6/28. There will be 3 shifts, 11-3, 3-6, 6-10. Beach cleanup will be Sunday 6/29 at 10:00 am.
• Email list Scott Tweed will send out a list of email addresses that we have.
• Meeting Reminders will be sent a week before each meeting by the Secretary along with the meeting agenda.
• Potholes in front of 42 Hickory are becoming a problem. Mike Martin will contact the town garage.
• Volunteers needed to install the dock. Poles are next to shed at ballfield, hardware is at Mike Martins house.
• 3 signs will be procured for the beach to remind residents that no dogs are allowed at the beach area. Mike Martin will arrange for the signs to be purchased

Next meeting will be Tuesday July 29 on the beach.

Meeting was adjourned at 7:42 pm

May 4th Annual Meeting Minutes 05-04-2014

Lakeview Terrace Association, Inc

Annual Meeting

May 4, 2014

Meeting was called to order by President Mike Martin at the Coventry Town Hall at 2:05 pm Board members present were Bob Allison, Pat Halpin, Christina Pierce and Scott Tweed.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $11,079.34, Savings Account Balance $292.52, Money Market Account $15,453.40 Total $26,835.26.

Secretary’s Report: Minutes of the May 5, 2013 Annual Meeting and the October 22, 2013 Board Meeting were handed out, Read and accepted.

Tax Collector’s Report: Total Billed Taxes 2013-2014 @ 1.25 Mils $17,177.74

By Account:    Paid Accounts             136      84%

Unpaid Accounts        27       16%

Total                            163

By Dollar Amount:

Delinquent- Includes Taxes, Interest and Fees

$2,388.61

2013-2014

Taxes                           $13,515.01                  79%

Interest                                           124.32

2014- 2015 Credit

Taxes                                     .65

Total Collected           $16,028.59

2014-2015 Proposed Budget:

Taxes & Insurance                                                                            Proposed

Property Taxes Town of Coventry                                                        $200.00                       Liability Insurance & Bonding                                                          $5,200.00

Tax Collector                                                                                      $1,500.00

Subtotal……………………………………………………………..$6,900.00

Association Operations

Lien Fees                                                                                                $100.00

Printing, Copies & Postage                                                                    $400.00

Postal Fees (P O Box)                                                                            $50.00

Misc. Operating Exp.                                                                             $120.00

Subtotal……………………………………………………………….$670.00

Association Beach

Beach Improvements                                                                         $2,000.00

Safety & Security                                                                                  $300.00

Mowing (Beach & Ball Field)                                                            $1,200.00

Sani Can                                                                                                 $530.00

Subtotal……………………………………………………………..$4,030.00

Other Expenses

Tree Removal-Rotten Tree at the Park                                               $1,000.00

Roads                                                                                                  $1,000.00

Subtotal……………………………………………………………..$2,000.00

Total Proposed Budget                                                                  $13,600.00

Discussion took place regarding the Budget. The tree at the park was removed and came out of the 2013-2014 Budget, so 2014-2015 Budget will be reduced to $12, 600.00. Proposed Mil Rate will be set at 1 Mil.

Old Business:

Handrail at the end of Lakeview Dr. We need a proposal of cost to make and install.

Goose Repellant- Bird B Gone 4 gallons approximately $400.00. We will order it.

Hoop to be installed at Ball Field next week

Need 2 New Locks 1- Boat Ramp, 2nd at the Shed will buy 2 Combos approximately $35.00/

Mowing of beach and ball field- Bob Allison will chair. We need a Certificate of Insurance

State Marshall to collect back taxes- Christina will contact.

New Business:

New Picnic Tables, $175.00 from an individual in Coventry who will deliver.

Refurbishing of Bulletin Board- We will look at it.

Beach Clean Up May 17 & 18^th 10:00am.

 Election of Officers: 2 positions are opened. Scott Tweed was re-elected and Geoff Willis was elected.

Meeting was adjourned at 3:03 pm

Board Meeting followed immediately,

President:                    Mike Martin

Vice President             Bob Allison

Secretary                     Geoff Willis

Treasurer                     Marcia Roy

Tax Collector              Christina Pierce

Board Members          Ray Chicoine & Scott Tweed

Alternate Board Member-Open

Next Board Meeting Wednesday June 5, 2014 6:30 pm.

Meeting adjourned 3:20pm

Oct 22nd Board Meeting minutes 10-22-2013

Lakeview Terrace Association, Inc
Board Meeting
October 22, 2013

Meeting was called to order by Bob Allison at Mike Martins  6:35 pm  Board members present were Bob Allison, Ray Chicione, Pat Halpin, Christina Pierce, Michelle Pierce, and Marcia Roy.

This Special Meeting was called to discuss State Marshall to collect delinquent taxes.

There are 11 Accounts that have not paid their association taxes prior to 2012 for a grand total of $8,528.97. The Board decided to send the State Marshall to collect the delinquent taxes.

Also, discussed was a tree at the park that has split and part of it came down on an association members’ vehicle. The tree is in CL&P wires. Bob Allison is going to call CL&P.

Meeting was adjourned at 6:45 pm.

Oct 9th Board Meeting minutes 10-13-2009

LAKEVIEW TERRACE ASSOCIATION
Board Meeting
October 13, 2009

Meeting was called to order at 6:40 pm. by President Ray Chicoine. Members present were Pat Halpin, Scott Tweed, and Christina Pierce.

This meeting was called to discuss and act upon the transferring of Maple, Hickory, Juniper, Hilltop, Laurel and Crestwood to the Town of Coventry. We went door to door to have a petition signed. Out of 101 property owners eligible to vote 79 voted in favor and 3 voted against, which is 78%.  The petition passed. Ray will let the Town know of our intent.

Other Business:

Mike Martin called Ray and said that there are surveyor pins in or on the paper road Birch. The Board is taking no action until our Annual Meeting in May.

We have received a quote from Shamrock Tree of $500.00 to trim within the association, Derick Pierce will do the same trimming for $450.00. we gave Derrck the go ahead.

Meeting was adjourned at 7:20pm.

Sep 10th Board Meeting minutes 09-10-2013

Lakeview Terrace Association, Inc
Board Meeting
September 10, 2013

Meeting was called to order by President Mike Martin at the beach  6:03 pm  Board members present were Bob Allison, Pat Halpin, Christina Pierce, Michelle Pierce, and Marcia Roy. Jacob Plourde a LTA Member and CHS Student also attended.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $15,612.18, Savings Account Balance $292.52, CD Balance $15,457.59 Total $31, 262.29

Tax Collector’s Report: 2012-2013 Tax collected $11, 705.56, Prior years Taxes, Interest & Liens $345.50 Total Collected $12,151.06

Secretary’s Report: Minutes of the August 12, 2013 Board Meeting were handed out, read and accepted with corrections.

Old Business:
•    Handrail to beach at end of Lakeview-Tabled to 3024 Budget
•    Guardrail at the end of Lakeview Dr. was repaired cost of $600.00
•    Gaurdino Property Christina to drop Paperwork off at Attorney Rappe Office.
•    Goose Repellant-Michelle to check out shelf life and contact Marcia regarding when to purchase it (this fall or in the spring).
•    Ball Field was mowed by Juan $10.00 to be paid.
•    Mike Martin to install hoop with Jacob Plourde
•    Christina to pick up locks for boat ramp & shed.
•    Picnic Tables-Bob Allison contacted Windham Tech if we supply the material they will make at the cost of labor is $18.00/hr.
•    We received a cancelation notice on LTA Insurance Marcia has contacted the insurance company and it is now in force.

New Business:
•    Another key is need for the Post Office Box money to come out of Office Expense if not there transfer from Beach Funds to Office Expense
•    Sunday September 15 at 11:00 am we will be removing the buoys, docks and stacking the picnic tables.
•    H & M Paving has quoted $6,000.00 to chip and seal Lakeshore Dr. approximately 1000 feet long and 5 feet wide filling all the holes. We have $2,675.00 in the road account and will transfer to the road account $400.00 from the Guardrail $425.00 Mowing and $1,000.00 from Beach for a total of $4500.00 We will have them start between Hickory and Lakeview Dr. and work out from there.
•    Jacob Plourde needs 10 hours of community service for a course at CHS. He is will to donate is time to improve Lakeview Terrace.860-742-
•    Thursday October 17th 6:30 pm at Mike Martins to discuss State Marshall to collect delinquent taxes.
•    2014-2015 Budget Meeting Sunday February 16, 2014 2 Mike Martins
•    Things to discuss at Annual Meeting Sand at beach and raft.

Meeting adjourned 7:15 pm