Lakeview Terrace AssociationLVTA information and discussion

Aug 12th Board Meeting minutes 08-12-2013

Lakeview Terrace Association, Inc
Board Meeting
August 12, 2013

Meeting was called to order by Vice President Bob Allison at Mike Martins’ home at  6:10 pm  Board members present were Pat Halpin, Mike Martin, Christina Pierce and Marcia Roy.

Roll call of Board Members took place.

Treasurer’s Report:  No Report

Tax Collector’s Report:  No Report

Secretary’s Report: Minutes of the July 25, 2013 Board Meeting were handed out, read and accepted.

Old Business:
•    Handrail to the beach at the end of Lakeview Dr-Tabled
•    Gaurdrail at the end of Lakeview Dr-Mike Martin will repair this week. Ray Chicoine is meeting with someone to get a price on redoing the guardrails next year.
•    Gaurdino Property-Christina is going to contact Attorney Rappe.
•    Payment for Mowing of Beach & Ball Field-Bob Allison & Jacob Plourde have been paid. Bob is going to see if the individual who cleaned the beach before the fireworks is still staying in the association, if so Marcia Roy is going to get a $50.00 Gift Certificate to Coventry Pizza.

New Business:
•    After some discussion it was decide to purchase Goose Repellant for next year.
•    Mike Martin is going to replace the hoop at the Ball field.
•    2 New locks are going to be purchase 1- for the boat launch the other for the shed.

Next meeting 9-10-13 @ 6:00 pm at the beach, in case of rain at Mike Martins.

Meeting adjourned at 7:20pm

Jul 25th Board Meeting minutes 07-25-2013

Lakeview Terrace Association, Inc
Board Meeting
July 25, 2013

Meeting was called to order by President Mike Martin at his home at  6:09 pm  Board members present were Bob Allison, Ray Chicione, Pat Halpin, Christina Pierce and Marcia Roy.

Roll call of Board Members took place.

Treasurer’s Report: as of 6/30/13 Checking Account $10,338.07, Savings Account 292.52, CD Account $15,457.58 (The CD was rolled over for 6 months.)

Tax Collector’s Report: For Year Ending 6/30/13
2012-2013 Taxes Billed        $14,115.80
Expected Income (85%)                  $12,069.07

Total Collected                    $14,130.37

Income Breakdown
For 2013 thru 2015            $     212.59
Current Year 2012-2013
Taxes, Interest & Liens        $12,179.78
Bounced Payment            $     (83.10)
Delinquent Years
Taxes, Interest & Lien Fees        $  1,871.10

Total Uncollected: 2007 to 2012            $  9,563.30

Current Year
Taxes, Interest, Lien & Bank Fees    $  3,289.65
Prior Years
Taxes, Interest, Lien Fees        $  5,913.95

133 Paid Accounts, 25 Delinquent Accounts

Secretary’s Report: Minutes of the June 13, 2013 Board Meeting were handed out, read and accepted.

Old Business:
•    The Tax Collector is going to turn over to the State Marshall a list of delinquent tax accounts in January, 2014. These will be accounts that have not paid prior to 2012 taxes.
•    Handrail at the end of Lakeview Drive, there is no monies in the 2013 2014 budget for it. It will have to be allocated in the 2014-2015 Budget.
•    Guardrail needs to be replaced at the end of Lakeview Dr. Ray Chicoine is going to contact CL&P for some light pole to use.
•    Town of Coventry is going to be cutting brush week of 7/29/13 in LTA
•    New Buoys are strung, will be put in next year.
•    Gardino Property- The attorney who handled the case had destroyed the paperwork. We are going to contact a local attorney to look over the paperwork that is filled at the Town Hall.

New Business:
•    Refurbishing of the bulletin board-Tabled
•    Lawn mowing
•    Bob Allison –Ball field 13 times @ $10.00/ $130.00
•    Jacob Willis- $20.00
•    The man who mowed and trimmed along the beach $50.00 Gift Certificate to Coventry Pizza
•    Robert Mazzone from Lakeview Heights complained that a tree on Maple Drive was leaning onto his property. Ray Chicoine looked at the tree and informed Mr. Mazzone the Maple Drive is now a town road and he should contact the Town of Coventry

Next Meeting will be August 12, 2013 @ 6:00pm at Mike Martins’ home

Meeting Adjourned 6:55 PM

Jun 13th Board Meeting minutes 06-13-2013

Lakeview Terrace Association, Inc
Board Meeting
June 13, 2013

Meeting was called to order by President Mike Martin at his home at  6:13 pm  Board members present were Bob Allison, Ray Chicione, Pat Halpin and Marcia Roy.

Roll call of Board Members took place.

Secretary’s Report: Minutes of the May 5, 2013 Annual Meeting were handed out, read and accepted.

Treasurers Report: None

Tax Collectors Report: None

Old Business:
•    State Marshall on collecting delinquent Taxes-Tabled
•    Beach Clean Up was done and buoys are in, but need to be fixed because of the high water. Docks will be put in when there is enough help.
•    Hole at the end of Juniper and Lakeshore Dr. was fixed by the Town of Coventry
•    Handrail to Beach at end of Lakeview Dr.-Tabled until money is available
•    Guardrail at the end of Lakeview Dr. should be fixed this weekend.

New Business:
•    Refurbish of Bulletin Board-Tabled until we can find someone to do it.
•    Coventry Fest Fence will be put up on Thursday June 27 @ 6:00 pm, we will be looking for help on 6/29 the afternoon and night of the Fireworks, also Sunday morning at 10:00 am for Clean Up
•    Paperwork for LTA Insurance 2013-2014 Policy was filled out. Mike Martin is the make copies before submitting it.
•    Next Board meeting will be 7/25/13 @ Mike Martins home at 6:00 pm.

Meeting was adjourned at 7:45 pm

May 5th Annual Meeting minutes 05-05-2013

Lakeview Terrace Association, Inc
Annual Meeting
May 5, 2013

Meeting was called to order by President Mike Martin at the Coventry Town Hall at  2:10 pm  Board members present were Bob Allison, Ray Chicoine, Pat Halpin, Christina Pierce, Marcia Roy and Michelle Pierce.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $9,425.51. Savings Account Balance $292.52, CD Balance $15,455.64, Grand Total $25,173.67. After discussion it was decided to consult an attorney regarding the CD.

Tax Collector’s Report:  Total 2012-2013 Taxes Billed $13,978.10

By Account:
Paid                                            136 Properties
Delinquent                                   22 Properties all under 6 years, 3 are in foreclosure.
Total Properties                          158

Collected:
2012-2013                $11,412.90                   82%
Interest                                        170.99
2013-2014 Credit                          34.62
Prior Years
Collected Taxes                          606.89
Prior years interest & fees          413.78

Secretary’s Report: Minutes of the May 6, 2012 Annual Meeting and the September 23, 2012 Board Meeting were handed out, read and accepted.

2013-2014 Budget was present:

Taxes & Insurance                    Proposed                   Approved Budget
Property Taxes Town of Coventry               $175.00 +  25.00           $    200.00                                       Liability Insurance & Bonding            $5,200.00                            5,200.00
Tax Collector                         $1,500.00                            1,500.00
Subtotal…………………………………………….$6,875.00                          $6,900.00

Association Operations
Lien Fees                          $100.00                          $   100.00
Printing, Copies & Postage                  $400.00                               400.00
Postal Fees (P O Box)                                      $50.00                                 50.00
Misc. Operating Exp.                              $120.00                               120.00
Subtotal……………………………………………….$670.00                         $  670.00

Association Beach
Beach Improvements                                                      $1,000.00 + 200.00     $1,200.00
Safety & Security                                                           $    100.00 +200.00          300.00
Mowing (Beach & Ball Field)                  $ 1,200.00 – 600.00         600.00
Sani Can                                       $500.00                         500.00
Subtotal………………………………………………..$2,800.00                    $2,600.00

Roads & Gaurdrails                                                     $1,000.00                     $1,000.00
Subtotal                            $1,000.00                     $1,000.00

Improvement of Roads                                                                   +175.00     $2,675.00

Total Proposed Budget                            $11,345.00                   $13,845.00

Much discussion followed regarding the condition of Lakeshore Drive, in front of 63 and near the corner of Juniper Dr. Ray Chicoine has sent an e-mail to the Public Works Dept. asking if Town Employees would work after hours to fix this road and what the cost would be. Mike Martin is going to go to the Town to discuss this. Also it was decided that association members would mow both the beach and the ball field and LTA would reimburse for gas. After much discussion it was decide to raise LTA Taxes to 1.25 Mills the approximate
$2500.00 would be for Road Improvements.

Old Business
Crestwood Drive was turned over to the Town of Coventry on October 2013.
Association Members are going to mow the Beach and Ball Field
State Marshall has not been contacted to collect delinquent taxes,

New Business
Refurbishing of Bulletin Board-Tabled
Beach Clean Up May 18 & 19th at 9:00 am.
An Association member asked the board to consider installing a handrail onto the beach at the end of Lakeview Dr.

Election of Officers
Bob Allision, Mike Martin, and Marcia Roy have been reelected as Board Members and Michelle Pierce has been re-elected as the Alternate Member.

Meeting was adjourned at 3:32 pm

Board Meeting immediately followed;
President        Mike Martin            Tax Collector        Christina Pierce
Vice President        Bob Allison                             Board Members    Ray Chicoine, Scott Tweed
Secretary        Pat Halpin                               Alternate Member      Michelle Pierce
Treasurer        Marcia Roy
Next meeting June 13, 2013 @ 6:00pm at Mike Martins home.
Meeting adjourned at 3:45 pm

Sep 23rd Board Meeting minutes 09-23-2012

Lakeview Terrace Association, Inc
Board Meeting
September 23, 2012

Meeting was called to order by Vice President Bob Allison at the beach at  4:07 pm  Board members present were  Ray Chicoine,  Pat Halpin, Christina Pierce, Michelle Pierce  and Marcia Roy.

Secretary’s Report: Minutes of the August 28, 2012 Board Meeting were handed out, read and accepted.

Treasurer’s Report: None

Tax Collector’s Report: None

Old Business:
•    Bob Allison has created a Word Document of the Lakeview Terrace Association
By-Laws. He would be interested in meeting with Association members to revise     them over the winter.
•    We have paid Outback $330.00 for the mowing. Also, we have paid LTA members a total of $200.00/ for mowing of the beach and the ballfield.
•    Christina will contact the State Marshall to collect delinquent taxes after January 1st.
•    Christina will contact the individual making the new beach signage.
•    Halloween Pumpkin Contest $100.00 has been approved for prizes.
•    Outhouse should be picked up.
•    Christina has a lead on a used Movie Projector for Movie night next year.

New Business:
•    Attorney Bartlett is in the process of doing the Quit Claim, on Crestwood Dr. which is the final process to be done before the Town takes it over officially.
•    John Lacek contacted Ray regarding a tree on the paper road Birch that is leaning towards his house. Ray will contact Tree Services for a quote to take it down.
•    Item to be put in 2013-2014 Budget-Refurbish the Bulletin Board on corner of Lakeview and Hilltop
•    Budget workshop for 2013-2014 Budget will be February 10, 2013 @ 2:00 pm at Marcia Roys’.

Meeting Adjourned at 4:47 pm.

Aug 28th Board Meeting minutes 08-28-2012

Lakeview Terrace Association, Inc
Board Meeting
August 28, 2012

Meeting was called to order by Vice President Bob Allison at the beach at  6:33 pm  Board members present were   Pat Halpin, Christina Pierce, Michelle Pierce  and Marcia Roy.

Secretary’s Report: Minutes of the July23, 2012 Board Meeting were handed out, read and accepted.

Treasurer’s Report  None

Tax Collector’s Report: Taxes Billed            $13,689.20

Collected Current Year                     9.769.52    71%
Interest                                                     3.22
Next Year                                                1.96
Delinquent Taxes Collected                608.88

Total Collected                             $10,383.58

Current Year Uncollected                 3,767.39    29%
Delinquent Prior Years
Taxes, Interest & Fees                      6,133.88

Total Uncollected                          $ 9,901.27
114 Properties Paid
42 Properties Delinquent

Old Business:
1)    Bob Allison will have By Laws in Word Document by the September Meeting.
2)    New Buoys are here will be put in in the Spring.
3)    New Signage-Waiting for an e-mail from the people making the signs. Will be
mailed with Taxes & Beach Passes in the Spring 2013.
4)    LTA Insurance will look again in the Spring of 2013
5)    Mowing of Beach and Ballfield Christina is waiting for Mike Martin to give her the bill from Outback. We will seek someone to mow in the spring. LTA will pay $10.00/mowing to those individual that have mowed the beach and ballfield..
6)    Christina will contact the State Marshall to collect Tax Delinquent Accounts after  January 1, 2013 once liens are placed on the properties.
.
New Business:
1)    Halloween Pumpkin Contest
2)    Ideas for 2013
A)    Kids Game Day
B)    Movie Night @ the ballfield
C)    Bicycle Parade and Picnic
3)    Buoys are going to be removed on Sunday September  9, 2012 @ 1:00pm
4)    Final 2012 Meeting will be September 23, 2012 @ 4:00pm at the beach.

Meeting Adjourned @ 7:49 pm