Lakeview Terrace AssociationLVTA information and discussion

Jun 2nd Board Meeting minutes 06-02-2009

LAKEVIEW TERRACE ASSOICIATION
BOARD MEETING
JUNE 2, 2009

Meeting was called to order at the beach at 7:04 pm by President Ray Chicoine. Members present were: Andrea Bagnall, Pat Halpin, Christina Pierce, Scott Tweed and Charlie Brown-Tax Collector.

Roll call of Board members took place.

Secretary’s Report: Minutes of the May 3, 2009 Annual Meeting were handed out, read and accepted.

Treasurer’s Report: Balance in the Checking Account: $4,890.81, Savings Account: $4174.58 CD’s $14,870.71

Tax Collector’s Report: Have collected $114.78 2008-2009 Taxes and $842.96 2009-2010 taxes.

Old Business:

Mike and Kevin Martin’s Road Purchase: Ray Chicoine has met with Atty. Rappe, it would be legal for the Martins’ to purchase the paper road Birch Tr. that is adjacent to 196 Juniper Dr. and Lot #4. However the Board of Directors would not make that decision, a special meeting would be called and all property owners would vote on it.
The Martins’ would not purchase the corner of the paper roads Lakeshore Dr and Birch Tr.

Road Turnover Update: We need an easement for property on the upside of Laurel between Hickory and Maple.  This will require an “under” drain on Laurel. Peter Henry is a surveyor who is going to survey the property that we need easements for. We need this easement to allow us to work on private property and allow the town to maintain the drain.  This is one requirement to turn over the road on Laurel.  Cost for the survey will be $450.00 and for the attorney to draw up the paperwork $400.00 for a total of $850.00.

Other Old Business: Jay Gyngell of 16 Crestwood Dr. presented a letter and pictures of a drainage issue at the end of Crestwood Dr. Allison Kane 6 Juniper at the corner of Hilltop and Juniper asked Ray Chicoine  if rocks on her property needed to be moved, Ray will stop by on 6/6/09 to look at it.

New Business:

Beach Vandalism: On weekend on 5/9 and 5/10 the Dock, Rules Signs, Manhole Cover and a boat were vandalized the Coventry Police are labeling it as a hate crime. The police are watching the beach areas from the lake with night vision goggles.

Fire Pit needs to be cleaned out and disassembled so people will not throw trash into it.

The dock need to be move away from the jetty. This will take place on Sunday 6/7/09 at 10 am

Meeting was adjourned at 7:55 pm

Next meeting will be 7/7 at 7:00 pm at the beach.

May 3rd Annual Meeting minutes 05-03-2009

LAKEVIEW TERRACE ASSOCIATION
ANNUAL MEETING
MAY 3, 2009

Meeting was called to order at the Coventry Town Hall at 2:05 pm by President Ray Chicoine. Board Members present were: Andrea Bagnall, Pat Halpin, Mike Martin, Scott Tweed and Charlie Brown-Tax Collector.

Roll call of Board Members took place

Treasurer’s Report: Checking Account Balance: $5,624.64, Savings Account Balance:  $4,172.85, CD Balance: $14,809.82.  Treasurer’s Report was accepted.

Secretary’s Report: Minutes of the May 4, 2008 annual meeting and the March 12, 2009 board meeting were handed out, read and accepted. We have won an appeal against our beach assessment from the Town of Coventry, the beach was assessed at $59,000, with taxes of $1,712.65 the new assessment will be approximately $4.000 with taxes of $170.00.

Tax Collector’s Report: Taxes Collected in 2008-2009 were $11, 646.01. Uncollected and properties lien on 4/30/09 were 1,303.75.

Proposed Budget for 2009-2010 was 12,875.00, which would be a mil rate of 1mil which would equal to $12,616.05. There was a surplus in 2008-2009 budget of 1,444.17 which we will roll into this yet budget to be used on the roads.

Old Business:

Roads: We have spent $4,654.10 on the roads and the Town of Coventry has reimbursed us 1,560.98. We are hoping to turn Laurel, Juniper and Hickory over to the Town of Coventry in July. Work still need to be done on Crestwood, Hilltop and Laurel. There is still a drainage issue at the end of Crestwood.

Docks: They were installed at the wrong place. The dock was proposed to be placed near the boat launch, so people could use it while launching their boats not at the jetty where people swim.

New Business:

Barrier Repair at the end of Hickory and Lakeview. Ray Chicoine is going to contact the Public Works Dept and ask them to repair them with the poles the association has.

Paper Roads: Mike and Kevin Martin have proposed to the association to buy a portion of the paper roads, Birch Dr and Ferndale Rd abutting their property at 196 Juniper Dr. and Lot 4. Discussion took place and an attorney will be consulted. This can not happen unless a special meeting is called for all property owners in the association.

An association member proposed having the property at the end of Juniper on Lakeshore Dr. be cleared so members could use that area and have easier assess to the boats.

Election of Officers: Mike Martin and Scott Tweed have been re-elected. Derrick Pierce was elected to fill Herb Andersons position.

Beach Clean Up: Will Be Saturday May 16 at 10 am.

Meeting was adjourned at 3:45 pm.

Following the Lakeview Terrace Association annual meeting, at the officers meeting Derrick Pierce stepped down so Christina Pierce could become Treasurer. Andrea Bagnall will remain as a Board Member.

Sep 8th Board Meeting minutes 09-08-2008

LAKEVIEW TERRACE ASSOCIATION
MONTHLY MEETING
SEPTEMBER 8, 2008

Meeting was called to order at the beach at 6:35 pm by President Sean Butler. Board members present were Herb Anderson, Ray Chicoine, Pat Halpin and Scott Tweed.

Roll Call of Board Members took place.

Secretary’s Report: Minutes of the August 4, 2008 Monthly Meeting was handed out, read and accepted.

Treasurer’s Report: Checking Account balance $2,294.00, Savings Account balance $4,163.38, CD balance $14,607.92

Tax Collector’s Report: None

Audience Forum: Barbara Moraitis, 146 Maple Dr. Driveway is washed out.

Old Business:
1)    Road Transfer Update: Drain on Laurel, ditch between Martin and Chicoine property, and the end of Crestwood Dr. needs to be addressed.
2)    Paper Road Committee: Ray Chicoine, Mike Martin, Ron Nadeau, and Derrick Pierce met on 8/8/08. In order to turn over the paper roads no property can be land locked, abutting property owners would be contacted and asked if they wish to purchase half the paper road at fair market value..
3)    Docks: They have arrived and are in Sean Butler’s yard.
4)    Beach Sand: Derrick Pierce is pricing it.
5)    Line Painting on Anderson Way Mike Martin and Sean Butler are getting to it.
6)    Tree Removal on Maple Dr adjacent to Mazzone Property has been done along the branches on Juniper Dr for $2,280.00.
7)    Road signs Ray is going to take picture of existing signs and e-mail to Chip McDonald.

New Business:
1)    Deadline for 2008 taxes is 9/30/08.
2)    Picnic Table and Buoys removal will be Wednesday 9/17 at 5:30 pm
3)    Road Repairs on washouts on Maple Dr and Anderson Way Ray Chicoine will contact Tim Webb at the Town Garage.

Other Committees:
Security Committee will meet on Monday 9/22 on the beach @6:30 pm.

Next meeting will be Monday 11/10/08 at 7:00 pm at the Coventry Town Hall

Meeting Adjourned at 7:24pm.

Jul 14th Board Meeting minutes 07-14-2008

LAKEVIEW TERRACE ASSOCIATION
SPECIAL MEETING
JULY 14, 2008

Meeting was called to order at the beach at 7:06 pm by Sean Butler, President. Board members present were: Andrea Bagnall, Ray Chicoine, Pat Halpin, Mike Martin, Kendall Schiavi and Scott Tweed.

Roll call of Board Members took place.

Secretary’s Report: Minutes of the June 23, 2008 Board Meeting were handed out, read and accepted.

Introduction of Proposal : ‘That Lakeview Terrace Association purchase the ‘Connect-A-Dock’ tpk 2008 floating modular dock at the proposed cost of $4,505.00, plus purchase of necessary poles from a local supplier for installation near the association boat launch. Total association funds for the project not to exceed $4,800.00”

Presentation was made by Ron Nadeau of Lakeview Dr.

General discussion and questions followed the presentation.

Motion was made to vote on the Proposal, under to condition that we receive in writing from our Insurance Carrier that the docks are covered under our existing policy as written. Vote took place of property owners present 27 members were in favor of the docks, 14 members opposed.

Some members of our audience would like the Board to address the following items:
fixing of the boat launch ramp, lines for parking on Anderson Way and sand at the beach at the end of Hickory Dr.

Meeting was adjourned at 8:35 pm.

Jun 23rd Board Meeting minutes 06-23-2008

LAKEVIEW TERRACE ASSOCIATION
BOARD MEETING
JUNE 23, 2008

Meeting was called to order at 7:05 pm by Sean Butler, President. Board member present were Andrea Bagnall, Ray Chicoine, Pat Halpin, Mike Martin, Kendall Schiavi and Charlie Brown-Tax Collector.

Roll call of Board Members took place.

Treasurer’s Report: Balance in checking account as of June 23, 2008 $3,590.94. Approximate amount in saving account is $9000.00 and in CD’s $16,000.00.

Secretary’s Report: Minutes of the June 9, 2008 Board Meeting were handed out, read and accepted.

Tax Collector’s Report: Taxes collected 2007- 2008 $8,800.90 fourteen properties still owe for a total of $981.48. Liens will be placed on these properties.

Audience Forum: A new Basketball Hoop needs to be purchased for the ball field.

Old Business:

1)    The ditch on Laurel between Lakeview & Juniper has been filled with stone, The swale between the Martin and Chicoine properties on Juniper need to be worked on, along with the drainage between Hickory and Maple. Expenditures for road work as of June 18, 2008 $2,149.25 we will be eligible for matching funds from the Town of Coventry.
2)    A check needs to be issued to Denis McElwaine for $50.00 to purchase the chains and the locks we use on the picnic table
3)    Social committee has organized a Tag Sale and a Pot Luck Supper that was rained out.

New Business:

1) Paper Roads Committee: Mike Martin, Chairmen Charlie Brown, Ray Chicoine,                  Ron Nadeau and Derrick Pierce (816-8626)

2) Boat Owners Committee has proposed purchasing 2 sections of a floating dock 16’ X 3’ that when bolted together will form a “T” , that would allow boat owner to load and unload. These docks would not be used for mooring boats. The cost would be $4,505.00 plus freight. A special General Meeting will be held on July 14, 2008 at 7:00 pm at the beach to vote on this. Notices will be mailed 14 days in advance.

3)    Waterfront Committee: Kyle Bagnall, Ray Chicoine, Mike Martin and Scott Tweed

4)    Security Committee: Kevin Martin first Meeting July 7 at 6:30 on the beach

5)    Clean Up Committee: Kendall Schiavi will chair.

2008-2009 Budget: Proposed Budget; 12,715.00 which will be 1 Mill.

Next Meeting is Schedule for July 14, 2008 at 7:00pm at the beach.

Meeting was adjourned at 8:18pm

May 4th Annual Meeting minutes 05-04-2008

LAKEVIEW TERRACE ASSOCIATION
ANNUAL MEETING
MAY 4, 2008

Meeting was called to order at the Coventry Town Hall at 1:02 pm by Sean Butler, President. Board members present were Herb Anderson, Andrea Bagnall, Ray Chicoine, Pat Halpin and Scott Tweed.

Roll call of Board Members took place

Citizens Forum: Jay Gynell of 16 Crestwood Rd stated that there was flooding in his driveway and the road in front of his home over the winter. The end of Crestwood needs to be graded so water from South St. will flow off the pavement.

Secretary’s Report: Minutes of the Annual Meeting on May 6, 2007 and Board Meeting of September 4, 2007 were handed out, read and accepted.

Treasurer’s Report: Not available

Tax Collector’s Report: Not available.

2008-2009 Budget was tabled until next meeting

Old Business
1) By-Laws that were reviewed a few years ago need to be reviewed by an attorney, have recommendations made and presented to the association.

2) Road Steering Committee walked the streets with Tim Webb Town of Coventry and Todd Pinney, P.E., Town Engineer on December 7, 2007. The following streets are scheduled for transfer to the Town of Coventry: Crestwood Dr., Hickory Dr., Hilltop Dr., Juniper Dr., Laurel Dr., and Maple Dr..  Lake Shore Dr has not been determined and Anderson Way will remain association owned. Attached is a list of concerns that the association must address.

3) Property on the lakeside Laurel Dr. between Juniper and Lakeview the Town of Coventry owns and will not sell to the association. We are going to ask the town to clean up the property.

New Business:

1) A Steering Committee was formed to discuss the paper road. Members are Ray Chicoine and Mike Martin.

2) Proposal was made to hold board meetings during the winter months November, January and March. Meeting would be held at a Town Facility.

3) Proposal was made to keep Phil Zetterstrom as landscaper his fee will be $100.00/visit.

4) Beach clean up will be Wednesday May 14 at 6:30 pm.

5) Next Board Meeting will be on June 9 at the beach.

Election of Officers: The following board members have been re-elected Ray Chcoine, and Pat Halpin. Michelle Baughman has resigned as treasurer, so Andrea Bagnall will become treasurer. Kendall Schrazi has joined the board as an alternate member.

Meeting adjourned at 2:20pm.

Sep 4th Board Meeting minutes 09-04-2007

LAKEVIEW TERRACE ASSOCIATION
MONTHLY BOARD MEETING
SEPTEMBER 4, 2007

Meeting was called to order at 6:13 pm on the beach by President Sean Butler. Board members present were Herb Anderson, Ray Chicoine, Pat Halpin, Mike Martin and
Scott Tweed.

Secretary Report: Minutes of the August 7, 2007 were handed out, read and accepted.

Treasurers Report: Not available

Citizens Forum:
1)    A thank you goes out to Sean Butler for the newsletter that was hand delivered to every household in the association. We had the most help that we ever had for removing the picnic tables and buoys on 9/3/07. Our fire pit has been constructed.
2)    Discussion took place regarding a Block Watch Program. Numerous times teenagers have been on the beach at night. Police are slow to respond.

Old Business:

1) Status of the roads. Letter of intent to turn the roads over the Town of Coventry has been sent by Sean Butler. The Town of Coventry will contact us to look at the roads this fall. Ray Chicoine will meet with the road committee before the town looks at the roads. Anderson Way and Lakeshore Dr will not be turned over.
Committees;
a)    Waterfront Development: A five(5) year permit for beach improvements was taken out last year. Volunteers for this committee are Scott Tweed, Ray Chicoine, Mike Martin and Kyle Bagnall.
b)    Boat Owners: Our insurance policy does cover docks. Volunteers for this committee are Ed Oleskewicz 742-6866, Michelle Baughman, and Tom Karwoski.
c)    Social Committee: Volunteers are Carrie Butler, Andrea Bagnall, Phyllis Chicoine, Carol Surko and Rick Gosselin.
d)    Safety Committee: Robin Oleskewicz (Summer residents, Carol Surko, Herb Anderson and Pat Halpin).
1)    Fire Pit needs to be cemented. Sean will have a book to make reservations for usage. If there is no reservation anyone can use.
2)    Discussion took place regarding a horseshoe pit.
3)    Signage for beach will be put up in the spring.
4)    Sean is going to contact the town regarding the empty lots on the corner of Lakeview, Laurel and Juniper, to see if the association could purchase them.
New Business:

1)    Association Funds- $20,000. plus is in CD with interest rate of 5%, 5,000.00 is in a regular savings account  Sean Butler and Mike Martin have access to these accounts. Sean Butler and Michelle Baughman have access to the checking account.
2)    Chains and locks for picnic tables are owned by Denis McElwaine we will       purchase them for 50.00
3)    Was suggested that we budget $100.00 donation to the Coventry Ski Club in the 2007-2008 Budget

Meeting was adjourned at 7:20 pm

Aug 7th Board Meeting minutes 08-07-2007

LAKEVIEW TERRACE ASSOCIAITION
MONTHLY BOARD MEETING
AUGUST 7, 2007

Meeting was called to order at the beach at 7:05 pm by President Sean Butler. Members present were Herb Anderson, Andrea Bagnall, Michelle Baughman, Pat Halpin and Mike Martin.

Secretary’s Report: Minutes of the July 12, 2007 meeting were handed out, read and accepted.

Treasurer’s Report: All outstanding bills are paid to date balance in the checking account is $5,483.30. We will transfer back into the saving account $1,200.00 that was taken out last month to cover the insurance bill.

Citizen Forum:
Boats have been damaged and property stolen out of them. Anyone who comes to the beach at night should question the teenagers at the beach.

Old Business:
Sean is going to contact the police department for the correct verbiage for a curfew sign
at the beach. It will then be posted on the bulletin board and past as an ordinance so the police will come to the beach when they are called.

Lakeview Drive is a town road not an association road.

Mike Martin is going to buy the paint for parking spaces on the beach road. Michelle
will make stencils ‘Private Road’.

Sean will contact the lawnmower about cutting the brush along the beach front and also the Town of Coventry about trimming along the streets.

Sean will also get the stop signs so they will be in place by the time Tim Webb from the Public Works Dept walks the roads in the fall.

Sean would like to make newsletter to pass to every household in the association

New Business:
Mike Martin as submitted a proposal to purchase the bordering paper road, Birch Drive,
abutting his property at 196 Juniper Dr and Lot 4. This was tabled until we receive a dollar figure from Mike Martin

Sean will send a thank you letter to Mike & Gwen Delaney for trimming the trees at the beach.

Dave Delassandro has submitted a bill for mowing from last year but we have no proof he did this was tabled.

Picnic Tables will be removed from the beach on September 3 at 10am. Sean Butler will do the buoys.

Next Meeting will be 9/4/07 at 6:00pm on the beach.

Meeting adjourned 8:17 pm.

Jul 12th Board Meeting minutes 07-12-2007

LAKEVIEW TERRACE ASSOCIATION
MONTHLY BOARD MEETING
JULY 12, 2007

Meeting was called to order at the beach at 7:11 by President Sean Butler. Members present were Herb Anderson, Michelle Baughman, Ray Chicoine, Pat Halpin, Mike Martin, Andrea Bagnall and Amanda Hawkins.

Secretary’s Report: Minutes of the May 6, 2007 Annual Meeting were handed out, read and accepted with corrections. Minutes of the June 5, 2007 Special Meeting were handed out, read and accepted with corrections.

Citizens Forum:
1) Jay Gynell of 16 Crestwood Dr spoke of a drainage pipe that runs thru his property that is caving in that is in need of repair. Also, drainage is backing up at the end of Crestwood. There is also erosion at the end of Lakeview that need to be fixed.
2) A tenant on Lakeshore Drive is parking in the street. A letter will be sent to the individual, along with a copy of the LTA By-Laws highlighting the section there is no parking on the beach.
3) A question was raised to ask the individual who mows the lawn to trim the brush along the shore. Sean will contact the lawnmower.
4) A thank you goes out to Michelle Baughman for clearing the brush on the jetty at the bottom of Lakeview Dr.

Old Business:
1) Attorney Jim Mark did not return Sean’s telephone call. Sean is going to send the ‘Letter of Intent’ to the Town of Coventry to take over the roads. Before we turn the road over to the town we want to make a 4 way stop the intersection of Lakeview and Laurel and Hickory and Laurel, also a 3 way stop at the intersections of juniper and Laurel and Maple and Laurel to slow the flow of traffic. Cost of the signs will be $65.00/sign we would need 8 signs.
2) Michele Baughman asked to purchase 2 new
Park Benches at the cost of $50.00/bench this was approved.

New Business:
1)    Mike Martin asked if he could purchase the property that is the paper road Birch adjacent to his property line. This would need a vote of all property owners in the association.
2)    Establishment of committees:
a)    Waterfront Development the purpose would be to take alook at improvement we could make at the waterfront.
b)    Boat Owners docks
c)    Social  to meet all members in the association
d)    Common areas Safety and Security

3)    Discussion took place regarding the installation of a permanent fire pit on the jetty at the end of Hickory.
4)    Discussion took place regarding a horseshoe pit to be set up on the beach, something would have to be designed to cover the stacks to prevent injuries.
5)    We need improve signage both facing the water and on the beach regarding rules and                regulations.

Other Business:

1) $1200.00  needs to be transfer from the savings account to the checking account to cover insurance.
2) The Town of Coventry owns Lakeview Dr.
3) Sean will contact the town to remove overgrowth along the roads.

Next meeting will be August 7 at 7:00 on the beach.

Meeting adjourned at 8:45pm.

Jun 5th Board Meeting minutes 06-05-2007

LAKEVEIW TERRACE
SPECIAL MEETING
JUNE 5, 2007

Meeting was called to order at the Coventry Town Hall Annex by at 7:08 pm by Sean Butler, President. Board Members present were Herb Anderson, Michelle Baughman, Ray Chicoine, Pat Halpin, Mike Martin, Scott Tweed, Andrea Bagnall and Amanda Hawkins. Also present were Tim Webb, Director of Public Works, Town of Coventry and Jim Mark, Attorney, Lavigne & Mark. Representing the LVTA.

The reason for this special meeting was to discuss and vote on transferring the paved roads of Lakeview Terrace Association to the Town of Coventry. The roads are Maple, Hickory, Lakeview, Juniper, Hilltop, Laurel, Lakeshore and Crestwood.

A presentation was made by Sean Butler to inform LVTA members of the benefits of transferring privately owned roads over to the Town of Coventry. If we transfer the road speed limits and traffic laws would be enforced by the Coventry Police, also road would be on there patrols .

Tim Webb, Director of Public Works spoke said Waterfront Manor and Lakeview Terraces were not given the rights that the other associations around the lake are now being given to turn there roads over to the Town of Coventry, when sewers were installed in the 1980’s. All Public and private roads in the town receive the same plowing and sweeping from the town, but the town does not get state reimbursement of $1000.00/mile for the private roads. If private roads are turned over to the town the town can collect state reimbursement. The Public Works Dept will work with the association on turning the roads over.

LVTA must send a Letter of Intent to the Town of Coventry by 9/01/07.
LVTA would have until 9/1/17 to turn the roads over to the Town of Coventry.

Jim Mark the attorney for LVTA advised the association to send the letter.

A vote was taken it was unanimous.

A steering committee was formed. Volunteers were Janet Grace, Hickory Dr, Brian Moyer, Juniper Dr., Ron Nadeau, Lakeview Dr, Mike Martin, Juniper Dr. and Ray Chicoine on Juniper Dr.

Meeting was adjourned at 8:50pm.