Board Meeting minutes 01-27-2011
Lakeview Terrace Association
Board Meeting
January 27, 2011
Meeting was called to order by Secretary Pat Halpin at the Coventry Town Hall at 7:20 pm. Board members present were Bob Allison, Ray Chicoine, Robin Oleskewicz, Christina Pierce, Marcia Roy, and Scott Tweed
Roll call of Board Members took place.
Secretary’s Report: Minutes of the November 17, 2010 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account Balance $4,391.96, Savings Account Balance
$2,712.54, CD Balance $15,185.45.
Tax Collector’s Report: Current Years Taxes Collected $11,221.09 = 80%
Past Years Taxes Collected $ 1,030.76
Unpaid Taxes
Current Year $ 2,780.80
Prior Years Unpaid Taxes 3,756.77
Total Unpaid Taxes $ 6,537.47
There are 2 small balances of .10 and .40 a motion was made and passed to write of these balances.
Old Business:
Roads- The maps of the following roads Hickory, Hilltop, Juniper, Laurl and Maple, have been referred to the Town Attorney; from there it goes to Planning & Zoning, then to Town Council.
Crestwood-We would need to have the right to pass surveyed and a description filed with the town clerk. Peter Henry would be doing the survey and Dave Rappe would do the description.
The only condition would have Gyngell repair the rocks along the street similar to Ed and Robin did at the corner of Hickory. If the rocks are on the right of way, the association can remove them. If the rocks are on Gyngell’s property then he has to repair them or get an agreement that the town would not be held liable
Vehicles parking on Lakeshore, Bob Allison is going to take digital pictures a various time and e-mail them to the property owner. If we repair the road should we charge he property owner?
New Business:
Tax Liens will be placed on any unpaid taxes after January 31, 2011.
Preliminary 2011-2012 Budget items:
Insurance $5,800.00
Mowing 1,000.00
Taxes 175.00
Tax Collector 1,500.00
Outhouse 500.00
Office Supplies 585.00
Security 400.00
Roads 1,500.00
Lakeview Terrace Association
Board Meeting
November 17, 2010
Meeting was called to order by Secretary Pat Halpin at the Coventry Town Hall at 6:40 pm. Board members present were Bob Allison, Ray Chicoine, Robin Oleskewicz, and Christina Pierce.
Roll call of Board Members took place
Minutes of the September 14, 2010 Board Meeting were handed out, read and accepted.
Old Business:
Roads:
In order to turn the following roads over to the Town of Coventry, Juniper, Hickory, Maple, Hilltop, and Laurel we need an interim President. Ray Chicoine has been appointed. (Ray has worked on the road transfer since its’ inception.)
Taxes:
The association has only been charging 6 % interest on unpaid Association Taxes
Per Connecticut State Statue we should be charging the same has the state which is 18%.
Christina will inform all property owners who have not paid their association taxes that interest rate will now be 18%.
77% of all properties within the association have paid their taxes for a total of $10,431.00.
Memorial Donation:
The LTA will donate $50.00 in memory of Carol Surko to the Grace United Methodist Church, Southington, CT
Meeting was adjourned at 7:55 pm.
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Board Meeting minutes 11-17-2010
Lakeview Terrace Association
Board Meeting
November 17, 2010
Meeting was called to order by Secretary Pat Halpin at the Coventry Town Hall at 6:40 pm. Board members present were Bob Allison, Ray Chicoine, Robin Oleskewicz, and Christina Pierce.
Roll call of Board Members took place
Minutes of the September 14, 2010 Board Meeting were handed out, read and accepted.
Old Business:
Roads:
In order to turn the following roads over to the Town of Coventry, Juniper, Hickory, Maple, Hilltop, and Laurel we need an interim President. Ray Chicoine has been appointed. (Ray has worked on the road transfer since its’ inception.)
Taxes:
The association has only been charging 6 % interest on unpaid Association Taxes
Per Connecticut State Statue we should be charging the same has the state which is 18%.
Christina will inform all property owners who have not paid their association taxes that interest rate will now be 18%.
77% of all properties within the association have paid their taxes for a total of $10,431.00.
Memorial Donation:
The LTA will donate $50.00 in memory of Carol Surko to the Grace United Methodist Church, Southington, CT
Meeting was adjourned at 7:55 pm.
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Board Meeting minutes 09-14-2010
Lakeview Terrace Association
Monthly Board Meeting
September 14, 2010
Meeting was called to order at the beach at 6:35 pm by President Mike Martin. Board members present were Bob Allison, Pat Halpin, Robin Oleskewicz, Christina Pierce, Marcia Roy and Scott Tweed.
Roll call of Board Members took place.
Secretary’s Report: Minutes on the August 10, Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account Balance $2,482.99, Savings Account Balance $2,708.42, CD Balance $15, 122.69. Treasurer’s books were audited on 8/10/10 by Christopher Hall, everything was in order
Tax Collector’s Report: 2010-2011 Taxes Collected $9,683.30 (70%), Prior Year’s Taxes, Interests, and Liens Collected $190.00, Credit given current years taxes
$299.60 (2%) Uncollected Taxes $3,939.83 (28%) 49 Accounts are Unpaid
Old Business:
Roads. Catch Basin at corner of Crestwood and Juniper which had been resolved 2 years ago, has once again been resolved. Todd Pinney from The Town of Coventry is satisfied that the Town List of things that needed to be corrected in LTA is completed. He will write a letter to the Planning and Zoning Commission regarding the Transfer of the roads, hopefully they will pass it before the winter, then it goes onto the Town Council The leveling of Lakeview Dr has been done, it now needs to be chip sealed.
New Business;
It has been proposed that LTA mow the Beachfront property it owns in front of Mike Martins’ home starting in the spring of 2011. It would be an addition $20.00 per mowing, by the current individual who is now doing. It would cost approximately $200.00 /season.
Mike Martin thinks there are other issues the board should be addressing. This was tabled until the Annual Meeting in May, 2011. Also to be discussed in May are the boats on the beach near the dock.
Christina has looked into the Gaurdino Property per Town of Coventry Records Volume 542, page 10 they should be paying 3 times the mill rate in taxes. Christina is going to check the Town records and see if she can find any records changing the mill rate, if she does not she will send a letter to the current owners of the property now advising them of the mill rate, along with the paperwork from the Town Hall telling them starting in July, 2011 their taxes will be 3 times the mill rate.
Christina asked for $30.00 for the Halloween Jack O Lantern Contest, which was approved.
Docks, Picnic tables and buoys will be removed on Sunday 9/19 at 10 AM
Annual Meeting will be the 1st Sunday in May, 2011.
Meeting was adjourned 7:20 pm.
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Board Meeting minutes 08-10-2010
Lakeview Terrace Association
Monthly Board Meeting
August 10, 2010
Meeting was called to at the beach order by Secretary Pat Halpin at 7:08 pm. Board Members present were Bob Allison, Ray Chicoine, Christina Pierce and Marcia Roy.
Roll Call of Members took place.
Treasurer’s Report: Checking Account Balance $1,042.94, Savings Account Balance $2,707.27, CD Balance $15,106.79.
Tax Collector’s Report: 2009-2010 Taxes $76.47 2010-2011 Taxes $8,607.30
98 Accounts are in Good Standing, 61 Accounts are Unpaid Totaling $9,051.98
Secretary’s Report: Minutes of the July 20, 2010 Board Meeting were handed out, read, and accepted.
Old Business:
Ray Chicoine met with Mary Ida Olson of 45 Hickory Dr. who signed at letter to Tim Webb at the Dept of Publics Works “Stating that per agreement her fence can remain in it’s present location and she would hold the Town of Coventry harmless and the town would not be responsible for the fence in the unlikely event the town needed to perform work on the five foot easement.” This letter was recorded at the Town Hall on 8/4/10 in Land Record Volume 1147, Page 133
Ray feels that we are at a roadblock with the Town of Coventry on turning over the roads.
The town keeps bring up issues that we believe were already resolved.
Ray will be taking pictures this week of the catch basin at the corner of Crestwood and Juniper, that has been cleared.
Lakeview Drive will be leveled and chipped sealed this week.
Coventry Fest was a huge success, the fence along Lakeshore did a great job of keeping people out, along with the checking of Beach Passes
New Business:
12 to 17 properties in the association are leined per year. Per LTA By-Laws Association there is no due date on association taxes, unlike town taxes that are due in 30 days.
Next Meeting will be 9/14 at 6:30 pm.
Meeting was adjourned at 7:45 pm
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Board Meeting minutes 07-20-2010
Lakeview Terrace Association
Monthly Board Meeting
July 20, 2010
Meeting was called to order at the beach by President Mike Martin. Board Members present were Bob Allison, Ray Chicoine, Pat Halpin, Robin Oleskewicz, and Marcia Roy.
Roll call of Board Members took place.
Treasurer’s Report: Checking Account Balance $584.47, Savings Account Balance $2,706.13, CD Balance $15,093.46
Tax Collectors Report: 2009-2010 $20.00 2010-2011 $6,311.22 Credit used $33.42
Secretary’s Report; Minutes of the May 2, 2010 Annual meeting and the June 8, 2010
Board Meeting were handed out, read and accepted
Old Business:
The Lakeview Terrace sign at the top of Lakeview Drive has been repaired and re-hung.
Roads- Ray has discussed with Tim Webb from DPW for the Town of Coventry the fence at Mrs. Olson on Hickory Dr., it is located within the towns easement. If for any reason the town would have to move the fence, to work on the storm drains the town would not be responsible for any damage to the fence. Once Mrs. Olson signs this easement, Tim Webb will send the roads to Planning and Zoning, from there it goes before Town Council.
A Certified Letter with return receipt from the Board was sent to an individual who claims damage to his car from the ice on the roads. Per Ct General Statue 13A-144 neither the state, town or the association is responsible for any damage that is weather related.
New Business;
Coventry Fest is July 24, we are looking for volunteers to install snow fence on Friday evening July 23 along Lake Shore Dr. we also need volunteers to check Beach Stickers from 9 am thru the fireworks on Saturday evening and for beach cleanup at 7:00 AM Sunday.
Two property owners have past away. Joe Peck on Maple Dr. a $100.00 donation will be made to the East Hartford Fire Dept, and Peter Rich of Lakeview Dr. we will forgive past due and current taxes.
We have received the results of Coventry Lake Water Testing done at our beach. The water tested was fine.
Meeting was adjourned at 7:50 pm
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Board Meeting minutes 06-08-2010
LAKEVIEW TERRACE ASSOCIATION
MONTHLY BOARD MEETING
JUNE 8, 2010
Meeting was called to order at 7:03 pm at the beach by President Mike Martin.
Members present were Christina Pierce, Ray Chicoine, Bob Allison, Robin Oleskewicz, and Marcia Roy.
Roll call of Board Members took place.
Treasurer’s Report:
Checking account balance = $4,296.83
Savings account balance = $2,704.90
CD balance = $15,068.34.
Tax Collector’s Report: 51 property owners paid taxes for 2010 totaling $3,797.40.
Treasurer’s Report and Tax Collector’s Report were read and accepted.
Christina Pierce informed the board that she received a letter from a property owner who has lived here for 61 years. The owner asked if the board would be willing to discount the taxes owed. The Treasurer met with the property owner and the owner’s monthly income covers all expenses with only $40 left over for extra expenses. The board discussed various options and the board finally voted unanimously to forgive taxes due for 2010. The Tax Collector will send a letter to the property owner.
Old Business:
*Beach clean-up was a huge success. Picnic tables were set up, the floating dock was installed, and buoys were installed around the swimming area. The stairs were swept and shrubs cut and trimmed. It was suggested that next year beach clean-up should be held on a Sunday again. It appears that more owners are available on a Sunday than a Saturday. It was also suggested that the board buy pizza and beverages for the clean-up committee next year.
*We are still having problems with non-residents using the beach. It was noted that some minors were seen sitting on the buoys over the weekend. And several times throughout the weekend non-residents were asked to leave the beach area.
*Transfer of Roads is still unfinished business. Ray Chicoine has been going back and forth with Todd Penney (Town Engineer) and Tim Webb (Director of Public Works). LVTA has provided the town with all of the necessary documents as requested. The last contact with Todd Penney was June 7th. Ray Chicoine is waiting on a reply.
New Business:
*A suggestion was made that a new sign be displayed at the entrance to Lakeview stating that this is Private Property even though these are (or will be) town roads. The original wooden sign at the corner of South and Lakeview is broken.
*It was mentioned that the town is considering purchasing the home on the corner of Lake Shore and Maple as part of the “open space” initiative. The town owns many properties around the lake. One member suggested we solicit other associations to discuss what the impact could be when the town takes over abandoned properties as they become available.
*The Tax Collector received a letter from a property owner on Crestwood. The letter claims that vehicles have sustained damage due to the condition of the road in front of the property. The owner enclosed various bills for vehicle repairs etc. This matter was discussed amongst the board members. It was unanimously decided that we will not reimburse the owner for any expenses because the roads will be turned over to the town soon. A certified letter will be sent to the property owner stating our decision.
*Coventry Fest is July 10th. Poles and fencing have been ordered and a barrier will be set up along the top of the beach area stretching from one end of Anderson Way to the other. Each entrance will be manned and beach passes will be checked all day and night to keep non-residents out. Volunteers are needed.
*A copperhead snake was sighted in the brush near where the fire pit used to be. Please be mindful of this hazard especially when young children are playing on the beach.
*The water along our shore was tested. Results will be sent to the association.
*Two members expressed concern about two dogs that are allowed to roam unleashed while the owner is walking them. One of the dogs has attacked other dogs while in their own yards. It was suggested that a letter be sent to the owner reminding them that the by laws state that all dogs must be on a leash. All were in favor. The Secretary will send out the letter.
Next meeting will be Tuesday July 13th at the beach at 7:00 pm.
Meeting was adjourned at 7:47 pm.
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Annual Meeting minutes 05-02-2010
LAKEVIEW TERRACE ASSOCIATION
ANNUAL MEETING
MAY 2, 2010
Meeting was called to order at 2:03 pm at the Coventry Town Hall Conference Room B
President Ray Chicoine. Members present were Pat Halpin, Mike Martin, Christina Pierce, and Scott Tweed.
Roll Call of Board Members took place
Treasurer’s Report: Checking Account Balance $3,196.90, Savings Account Balance $4,203.48, CD Balance $15,046.11.
Tax Collectors Report: Collected Taxes 2008-2009 $218.24, 2009-2010 $10,744.95, 2010-2011 69.57, Lien Fees, $50.00, Refunds $380.26 Uncollected Taxes 2009-2010 $1,613.36, 2008-2009 $852.01, 2007-2008 $328.25, Lien Fees $90.00.
Secretary’s Report: Minutes of the May 3, 2009 Annual Meeting, September 1, 2009 Monthly Meeting and October 13, 2009 Board Meeting were handed out, read and accepted.
2010-2011 Budget
Taxes & Insurance Total $7,475.00
Association Operations Total 585.00
Association Beach Total $3,970.00
Road Expense Total $1,500.00
Total Budget $13,530.00
Proposed Mil Rate @ 1 mil $13,995.00
The association will be purchasing new buoys for the beach for a total of $3,500.00, $1,000.00 from the Beach Budget the remainder from the Savings Account.
Old Business:
On January 4, 2010 a letter was sent to the Town of Coventry turning over Maple, Hickory, Juniper, Laurel, and Hilltop. The Town has agreed to take over all of these. In order to take over the remaining road, Crestwood they would need a ‘right to pass’ at the end of Crestwood. The association would have to have the end of Crestwood surveyed and a description would need to be drawn up.
New Business:
Chain will be installed the top of the boat ramp with a padlock, The combination will appear on the tax bill so everyone in the association will have it. Hopefully people using the ramp will put the chain back up.
There will be a new format on our tax bill. It will be easier to read,
Sean Butler has requested to put in a boat lift. After discussion it was decide to e-mail him overseas. That we do not think if is feasible for safety and security reasons.
An association member brought up the blight issue in the association. The Town of Coventry has a Blight Ordinance form on it’s website. Anyone can fill it out.
An association member stated that automobiles were ignoring the stop signs at the top of Lakeview Dr. and Hilltop The member said this situation is as accident waiting to happen,
Mike Martin brought to the association attention that someone from Waterfront Manor has had a survey and they have pins in the Paper Road Birch. After much discussion it was stated it would be unfair to all members of the association to have just one portion of Birch surveyed the whole paper road Birch would have to be surveyed at the cost of at least $30,000.00 plus legal fees, it would probably be in excess of $100,000.00. At our July 15, 2009 meeting it was stated that there would be no further discussion on the paper roads.
New Beach Passes will be printed this year that will hang on the rearview mirror for the cost of $120.00.
Coventry Fest will be July 10, we would like to check all Beach Passes that day and fence in the beach only allowing access at either end of Anderson Way, this way discouraging outsiders to our beach and hopefully association members will remove their trash.
There is a tree at the ballfield that is cracked and hanging over the wire. Christina is contacting CL&P to see if they will remove it.
Beach Clean Up will be Saturday May 15 at 10 Am
Security Meeting will be Sunday May 16 at 12:00 Noon at the Beach
Election of Officers:
Bob Allision, Robin Oleskewicz, and Marcia Roy.
Meeting was adjourned at 4:45 pm
Officers meeting immediately following: President Mike Martin, Vice President Scott Tweed, Secretary Pat Halpin, Treasurer & Tax Collector Christina Pierce Board Members: Bob Allison, Ray Chicoine, Robin Oleskewicz, and AlternateMarcia Roy
Officers Meeting was adjourned at 4:55 pm
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Board Meeting minutes 09-01-2009
LAKEVIEW TERRACE ASSOCIATION
MONTHLY BOARD MEETING
SEPTEMBER 1, 2009
Meeting was called to order at 6:30 pm at the beach by President Ray Chiccoine. Members present were Pat Halpin, Mike Martin, Christina Pierce and Scott Tweed.
Roll call of Board Members took place.
Secretary’s Report: Minutes of the August 4, 2009 meeting were handed out, read and accepted with corrections.
Treasurer’s Report: Checking Account Balance: $3,618.86, Savings Account Balance: $4,177.19, CD $14,880.06
Tax Collector’s Report: 2008-2009 Unpaid LTA Taxes $1,520.10, Paid in August 136.82. 2009-2010 Unpaid LTA 50 Properties $4,126.76. Paid 101 Properties $8,389.54.
Five (5) Refunds $180.46.
Old Business:
1) Road turnover update. After discussion it was decided to go door to door to petition signature for the following roads to be turn over to the town when necessary work on them is completed: Hilltop Dr, Laurel Dr., Crestwood Dr, Maple Dr, Hickory Dr., Lakeview Dr. and Juniper Dr. The Following individuals have volunteered Pat Halpin, Denis Mc Elwaine., Christina Pierce, Carol Surko, and Scott Tweed.
2) There is still a drainage issue at the end of Crestwood Dr.
3) We still need easements on Laurel Dr. and Juniper
New Business:
1) Tree trimming needs to be done on Maple and Juniper.
2) Picnic Tables and Buoys will be removed on Saturday 9/12/09 at 10 AM
3) Security Committee will meet on 9/10/09 at the beach at 6:30 pm.
Meeting was adjourned at 7:26pm
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Board Meeting minutes 08-04-2009
LAKEVIEW TERRACE ASSOCIATION
MONTHLY BOARD MEETING
AUGUST 4, 2009
Meeting was called to order at 7:05 pm at the beach by Vice President Mike Martin. Board Members present were Pat Halpin, Christina Pierce and Scott Tweed.
Roll call of Board Members took place.
Secretary’s Report: Minutes of the July 14, 2009 Special Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account Balance is $2,880.56. Saving Account Balance is $4,176.31. CD Balance is $14,884.01.
Tax Collector’s Report: Charlie Brown has resigned Christina Pierce is taking over.
New Business: Discussion on transfer of roads to the Town of Coventry.
The Town of Coventry will be receiving Federal Stimulus Money in the 2010-2011.
They will be resurfacing the town owned roads in Waterfront Manor and Lakeview Terrace with this. Lakeview Terrace roads that should be ready to turn over to the town will be Hilltop, Juniper, Hickory and Maple.
Gary Klambt present a Motion to amend Section 11 of our By-Laws dated July 11, 1993.
Which states: “That the transfer, sale, lease, purchase, or conveyance of real property owned by Lakeview Terrace Association be handled/voted on as follows:
1) All members must be notified in writing of pending action.
2) Approval will require 75% (seventy five percent)of all voting members.
3) All transactions will be open for public bid.
4) This section can not be changed or altered without approval of 75% (seventy five percent) of all voting members.
Signed by: Brian Coss-President Darlene Rich-Secretary Posted 7/11/93”
Pat Halpin stated she would contact the Secretary of States office to see if this was filed.
Walt Surko stated that he was against the association turning over Lakeshore Drive per our deed for the beach which begins at the foot of Maple, Hickory, Lakeview and Juniper.
Old Business: Fred Halpin went to the Coventry Police Dept regarding the parking situation on Lakeshore Dr. was told to post No Parking Signs. We voted to spend up to $300.00 for the signs.
Craig Couture had an incidents with a group of kids on the boat launch on 8/3/09 the Police were called.
We are dismantling the firepit on 8/22/09.
Our next meeting will be 9/1/09 at 6:30pm.
Meeting was adjourned at 8:09 pm.
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Board Meeting minutes 07-14-2009
LAKEVIEW TERRACE ASSOCIATION
SPECIAL MEETING
JULY 14, 2009
Special Meeting of July 7, 2009 was postponed to due rain, until July 14, 2009.
Meeting was called to order at 7:06 pm at the beach by President Ray Chicoine Board Members present were Pat Halpin, Mike Martin, Christina Pierce and Scott Tweed.
Roll Call of Board Members took place.
Secretary’s Report: Minutes of the June 2, 2009 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Balance in Checking .Account as of 7/7/07: 2,391.08, Savings Account: 4,175.43, CD’s 14,878.96
Tax Collector: No Report
New Business: This Meeting was called for the discussion and association vote on the sale of the paper roads
The paper roads are Birch Tr. which runs from South Street to the beach, and paper roads that run from Juniper Dr. to Birch Tr. (6). The corner of Birch Tr. and Lakeshore Dr. at the beach would not be sold.
Ray Chicoine has met with Attorney Rappe and the attorney stated that if the paper roads were sold per our By-Laws any association member would still have the rite of passage on them.
Gary Klambt stated he has a tape recording that in the 1990’s at a Board Meeting that the roads could not be sold unless 75 % of the property owners were present. Ray Chicoine has asked for a copy of this tape.
Discussion ensued. It was decided to take a Straw vote on the sale.
20 No Votes, 9 Yes Votes and 1 Abstention
Mary Elsemore proposed that the board spend no more time on the paper roads.
Other New Business: Derrick Pierce Security Chairperson has proposed new beach passes to hang on the rearview mirror for next year.
Old Business:
Jay Gyngell stated that there is still a drainage issue on Crestwood Dr.
We need 2 easements 1 on Laurel between Hickory & Maple the other on Juniper at Groveland.
Meeting was adjourned at 8:13 pm.
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