Sep 8th Board Meeting minutes 08-18-15

Lakeview Terrace Association

Board Meeting

August 18, 2015

 Meeting was called to order by Vice President Bob Allison at 6:34 pm at the beach. Board members present were: Mike Martin, Christina Pierce, Marcia Roy, Bob Allison and Geoff Willis.

Roll Call of Board Members took place.

Secretary’s Report: Minutes of the July 7, 2015 Board Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account balance is $13,505.08, Savings Account balance is $292.52 and CD Balance is $15,473.11.

Tax Collector’s Report:

Taxes Collected                      $8,956.19                                112 Paid Accounts

Current year 2015-2016                                                        46 Unpaid Accounts

Tax                              $8,531.74

Interest                                    $4.33

Delinquent Years

Tax                              $262.60

Interest                                    $78.75

Lien Fees                    $72.00

Old Business

• Landscaping, Marcia Roy will contact Andover landscaping who did Lakewood heights, and get them to come out to see what can be done.
• New Picnic Tables, $155.00×2 Bob Allison ordered, and received. Need to be stained.
• Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
• Beach sand has been delivered, needs to be raked out.
• Signs, will be ordered soon, no dogs, no fishing, do not enter.
• State Marshall            Account #82, 8 yrs in arrears, Attorney Rappe will be contacted – foreclosure.Account #130 7 yrs in arrears, will be sent to State Marshall for collectionAccount #69 8 yrs in arrears, will be sent to State Marshall for collection
• Account #117 6 yrs in arrears, will be sent to State Marshall for collection
• Account #132 8 yrs in arrears, will be sent to State Marshall for collection
• Potluck will be this Sunday the 23^rd at 6:00 at the beach.
• Tag sale LVTA will participate in next years townwide tagsale.
• Tax Collector Stuart Pratt to transition into the role on August 20.
• Email list will be ready for next meeting

New Business

• Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
• Beach passes: New England Fly Boarding was operating their business out of the LVTA beach, resulting in a large number of trespassers. Christina shooed them away, and they haven’t returned.
• Boat stickers   Serialized boat stickers for boats that are moored/stored at the beach: look into crafting a bylaw
• Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.

Next meeting will be Wednesday September 9, 2015 @ 6:30 pm at the beach

 Meeting Adjourned 7:29 pm

Jul 23rd Board Meeting minutes 07-07-15

Lakeview Terrace Association

Board Meeting

July 7, 2015

Meeting was called to order by President Mike Martin at 6:33 pm at the ball field. Board members present were: Mike Martin, Christina Pierce, Marcia Roy, Bob Allison and Geoff Willis.

 Roll Call of Board Members took place.

Treasurer’s Report: Checking Account balance is $13,895.90, Savings Account balance is $292.52 and CD Balance is $15,473.11.

 Secretary’s Report: Minutes of the June 4, 2015 Board Meeting were handed out, read and accepted.

 Tax Collector’s Report:

Taxes Collected                      $5,601.74                                74 Paid Accounts

Current year 2014-2015         $5,574.24                                84 Unpaid Accounts

Delinquent Years

Tax                              $1.50

Interest                                    $2.00

Lien Fees                    $24.00

 Old Business

• Handrail will be addressed with landscaping.
• New Picnic Tables, $155.00×2 will be ordered.
• Picnic table at beach has problems, will use parts from 2 tired picnic tables to make 1 good one.
• Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
• Beach sand 2 loads needed, Mike Martin will order.
• Signs, will be ordered soon.
• State Marshall            Account #82, 8 yrs in arrears, Attorney Rappe will be contacted – foreclosure.Account #130 7 yrs in arrears, will be sent to State Marshall for collectionAccount #69 8 yrs in arrears, will be sent to State Marshall for collection
• Account #117 6 yrs in arrears, will be sent to State Marshall for collection
• Account #132 8 yrs in arrears, will be sent to State Marshall for collection

 New Business

• Landscaping we should reach out to Lakewood heights for insight into their work. Wetlands commission meets 4^th wed. of month, vote to do work would be at next years annual meeting. Work would have to be done when lake is at winter level, we will need to solicit bids for the work.
• Christina to chair potluck, $50 from budget for supplies.
• Email list will be ready for next meeting
• Tag sale LVTA will participate in next years townwide tagsale.
• Tax Collector Stuart Pratt to transition into the role on August 20.
• Derrick Pierce will be the new alternate board member.

Next meeting will be Tuesday August 18, 2015 @ 6:30 pm at the beach

 Meeting Adjourned 7:42 pm

Jun 18th Board Meeting minutes 06-04-2015

Lakeview Terrace Association

Board Meeting

June 4, 2015

Meeting was called to order by Vice President Bob Allison at 6:30 pm at the ball field. Board members present were: Bob Allison, Marcia Roy, Geoff Willis, Scott Tweed.

 Roll Call of Board Members took place.

 Treasurer’s Report: Checking Account balance is $13,349.22, Savings Account balance is $292.52 and CD Balance is $15,471.17.

Secretary’s Report: Minutes of the May 3, 2015 Annual Meeting were handed out, read and accepted.

Tax Collector’s Report: None, Tax Collector wasn’t present.

Old Business

• Handrail at the end of Lakeview Dr.: Discuss Options at next meeting.
• Dock: Sean Butler contacted ski club, which did a great job putting in the Dock and buoys.
• Picnic tables 2 will be purchased for a total of less than $320 after July 1.
• New Bulletin Board: See if we can return the new one, Stuart Pratt and Scott Tweed will co-ordinate to see if building a new one can be done for a reasonable price.
• Beach cleanup went well.
• Porta potty: Marcia ordered, and it is in place
• Beach sand, will discuss at next meeting
• Swimming area: 2 buoys, 18 stickers, floats, locks and rope came in, will be installed next year.
• Signs committee. Signs decided upon, will be ordered after July 1
• Mailing additions to tax bill, Bob Allison composed letter, Geoff Willis created the survey.

New Business

• Coventryfest: 6-27-15 Work party Thursday 6/25/15 7:00 pm, volunteers needed to check beach passes from 3pm 6/27/15. Cleanup Sunday 6/28/15 10:00 am.
• Coventryfest: LVTA will donate $100 to the coventryfest fund.
• State Marshall to collect back taxes: Board will review on case by case basis of 5+ years delinquent taxes. Next meeting
• Pavilion vs. Landscaping: Surveys still coming in
• Potluck: Surveys still coming in
• Tagsale: Surveys still coming in
• Email list: will be ready for distribution at next meeting
• Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field. Discuss at next meeting.
• Tax Collector position: We have 2 candidates interested in the position.

Next meeting will be Tuesday July 7, 2015 @ 6:30 pm at the ball field.

Meeting Adjourned 7:33 pm

May 12th Annual Meeting minutes 05-03-2015

Lakeview Terrace Association, Inc

Annual Meeting

May 3, 2015

Meeting was called to order by President Mike Martin at the Coventry Town Hall at 2:00 pm Board members present were Mike Martin, Bob Allison, Geoff Willis, Marcia Roy, Christina Pierce and Scott Tweed.

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $16,714.47, Savings Account Balance $292.52, CD Account $15,469.28 Total $32,478.16.

Secretary’s Report: Minutes of the May 4, 2014 Annual Meeting and the September 23, 2014 Board Meeting were handed out, Read and accepted.

Tax Collector’s Report: Total Collected 2014-2015 @ 1 Mil $14,767.85

Current year 2014-2015

Tax                                                      $11,545.41

Interest                                               $147.09

Delinquent years

Tax                                                      $1,864.06

Interest                                               $812.22

Lien Fees                                            $360.00

2015 Credit                                                    $39.07

133 Paid Acts               84%

25   Unpaid Acts         16%

2015/2016

½ Mil               $6,170.65

1 Mil                  $12,341.30

1 ½ Mil             $18,511.95

2015-2016 Proposed Budget:

Taxes & Insurance                                                                            Proposed

Property Taxes Town of Coventry                                                 $200.00

Liability Insurance & Bonding                                                       $5,200.00

Tax Collector                                                                                      $1,500.00

Subtotal……………………………………………………………..$6,900.00

Association Operations

Lien Fees                                                                                                $150.00

Printing, Copies & Postage                                                                 $400.00

Postal Fees (P O Box)                                                                          $50.00

Misc. Operating Exp.                                                                           $120.00

Subtotal……………………………………………………………….$720.00

Association Beach

Beach Improvements                                                                         $2,450.00

Safety & Security                                                                                 $300.00

Mowing (Beach & Ball Field)                                                            $1,200.00

Sani Can                                                                                                $530.00

Subtotal………………………………………………………………$4,480.00

Other Expenses

Roads                                                                                                   $500.00

Subtotal……………………………………………………………..$500.00

Total Proposed Budget                                                                  $12,600.00

Discussion took place regarding the Budget. Proposed Mil Rate will be set at 1 Mil, shortfall to come from reserve. Budget accepted.

Old Business:

• Handrail at the end of Lakeview Dr. Options will be discussed at June meeting.
• Dock, Sean Butler to contact ski club to install dock.

New Business:

• State Marshall to collect back taxes- Board will review at June meeting on case by case basis of 5+ years delinquent taxes.
• Picnic tables 2 will be purchased for a total of less than $320
• New Bulletin Board will be purchased for $380
• Beach cleanup 5/7 at 6:30pm and 5/16 9:00am
• Porta potty Marcia will order on May 15^th, Mike martin will clean and mark area where it is to be installed
• Beach sand, Mike Martin will get a price for sand
• Swimming area: 2 buoys, 18 stickers, floats, locks and rope needed for a total of $2900 $1500 from reserve will be moved into 2014-2015 beach budget to accommodate shortfall.
• Signs committee will meet on 5/7 at 6:30 after we unlock picnic tables.
• Pavilion vs. Landscaping, will discuss at June meeting

Election of Officers: 2 alternate positions are opened. Sean Butler to move from alternate board member, to board member.

Meeting was adjourned at 3:45 pm

Board Meeting followed immediately,

President:                    Mike Martin

Vice President             Bob Allison

Secretary                     Geoff Willis

Treasurer                     Marcia Roy

Tax Collector              Christina Pierce (Resigning)

Board Members          Scott Tweed & Sean Butler

Alternate Board Members-Open

Christina will be resigning from Tax Collector Position, Replacement needed.

2 Alternate board member positions are open.

Bob will compose a letter to be included in the tax mailing, requesting people to volunteer. Survey & comments needed for Tax mailing and website.

Next Board Meeting Thursday June 4, 2015 6:30 pm. At the Ball Field.

Meeting adjourned 4:15pm