Lakeview Terrace AssociationLVTA information and discussion

May 6th Annual Meeting minutes 05-06-2007

LAKEVIEW TERRACE ASSOICIATION
ANNUAL MEETING
MAY 6, 2007

Meeting was called to order at the Coventry Town Hall Annex at 2:03 pm by Ray Chicoine, President, Board Members present were Herb Anderson, Michelle Baughman, Phyllis Chicoine, Pat Halpin, Mike Martin, Scott Tweed and Charlie Brown, Tax Collector.

Secretary’s Report: Minutes of the May 7, 2006 Annual Meeting and the August 1, 2006 Board of Directors Meeting were handed out, read and accepted.

Treasurer’s Report: Beginning Checking Account Balance:       $ 5,753.68
Deposits                                                         10,675.11
Checks Written                                              10,664.22
Ending Balance                                                5,664.52

Savings Account and Certificate of Deposit                                  $ 25,022.44

Tax Collector’s Report: There are 159 properties, 158 were collected in 2006 for at total of $10,575.11. One property has not been collected for a total of $77.45 a lien will be placed on this on 5/7/07.

2007-2008 Budget: Ray Chicoine handed out the proposed Budget, discussion took place. It was decided to put in 1,000.00 for beach improvement and eliminate beach cleanup and Beach misc. The Beach improvement will be dirt brought in for the upper part of the beach at the end of Hickory and some type of retainment wall needs to be put in to hold the soil.  Beach erosion on the jetty at the end of Lakeview need to be fixed. Scott Tweed will contact Kathleen Hassler, Director of Youth Services to see if we can hire a youngster to pick up glass and trash at the Beach. Sean Butler is going to contact Landscapers for the mowing. Association tax rate will be at ¾ mill.

Old Business:

By-Laws: Discussion was tabled.

Storm Drain on Laurel did not flood this winter. It was installed when the sewers were installed in 1982. This should be a Town problem, not LTA.

New Business:

Discussion took placed regarding the Town taking over the paved roads in the association. A motion was made ‘Not to send a letter of intent to the Town of Coventry’,
This motion was seconded and passed. The LTA would like Tim Webb, Director of Public Works to provide us with more information and answer questions members of the association have. We would like to know what rights we would be giving up if the Town takes over the road. Ray Chicoine will contact Tim Webb and we will call a Special Meeting and send out letter 14 day in advanced to all property owners.

Discussion took place regarding a new sign at the beach. We will ask Coventry Police what the sign should read, so they will come if people are at the beach at night  disturbing  the LTA  residents

Discussion of the Paper Roads was tabled.

Beach Clean Up will be May 19, 2007 at 10:00 AM.

Election of Officers:

Four positions are opened 2 regular and 2-alternate.

The following individuals were elected, Andrea Bagnall, Sean Butler, Ray Chicoine and Amanda Hawkins.

Meeting was adjourned at 4:09 pm.

Nov 6th Board Meeting minutes 11-06-2006

LAKEVIEW TERRACE ASSOCIATION
BOARD OF DIRECTORS MEETING
NOVEMBER 6. 2006

Meeting was held at Mike Martins. Board Members present Phyllis Chicoine, Ray Chicoine, Pat Halpin and Mike Martin. Meeting was called to order at 6:05 pm

Meeting was called to discuss the stonewall issue being built on the paper road Birch Drive and behind 233 Echo Rd in Waterfront Manor. Following discussion it was decide that Ray Chicoine would meet with Bob Cramer (a member of Waterfront Manor) and measure from the existing manhole in front of 233 Echo Rd using the A-2 Survey used when the sewers were installed in 1988. If  our measurements are correct we could then bring them to a lawyer to have a letter written to the property owner asking him to remove the stonewall.

The Board also discussed the Town of Coventry taking over our roads. The town would have to be notified of our intent before July 7, 2007. In order for the town to take them over there must be a A-2 Survey, the roads must be 20’ wide (which they are on paper), all roads must be improved roads, and no property can be landlocked. Anderson Way would not be included in the roads.

Meeting was adjourned at 6:55 pm.

Aug 1st Board Meeting minutes 08-01-2006

MONTHLY MEETING
LAKEVIEW TERRACE ASSOCIATION
AUGUST 1, 2006

Meeting was called to order at 7:06 pm on the beach by Mike Martin. Board Members present were Herb Anderson, Mike Martin, Pat Halpin, Scott Tweed and Michelle Baughman.

Secretary’s Report: Minute of the July 6, 2005 meeting were handed out, read and accepted.

Treasurer’s Report: Not present at this time

Open Discussion: No one spoke.

Board Business:

1)    Changes to By-Laws 31 Property owners voted yes, 8 voted no via the mail. Members present 11 voted yes, 1 voted no. For a total of 42 in favor and 9 against the changes. We have tabled this item until we find the cost to record the changes in the By-Laws. Denis McElwaine is going to check at the Town Hall regarding the procedure to change them.

2) Vote was taken with members of the association present to remove money from
our savings account to cover the removal of the tree that came down on the beach near the boat launch at the cost of $2,550.00.

3)    Stonewall on the paper road-Birch we will not do anything at this time, but send a letter stating the map of record at Town Hall to show Birch Dr to be 20 feet wide.
Michelle said she would compose the letter.

4)    Crestwood Dr is still flooding Mike is going to check with Ray to see if he talked to Bill Ross at the Public Works Dept.

5)    The Coventry Police will not do anything regarding kids making noise on beach unless a sign is posted ‘Quiet Time Starts at Sundown’ Michelle is going to check out the cost of the sign.

6)    Removal of picnic table Sat. Sept 23 at 10:00 AM

7)    Next Meeting will be Tuesday Sept. 5 at 7:00 on the beach

Meeting adjourned at 8:20

Jul 7th Board Meeting minutes 07-07-2006

MONTHLY MEETING
LAKEVIEW TERRACE ASSOCIATION
JULY 7, 2006

Meeting was called to order by Ray Chicoine at 7:06 pm at the beach. Board Members present were Ray Chicoine, Herb Anderson, Michelle Baughman, Mike Martin, Phyllis Chicoine and Pat Halpin.

Secretary’s Report: Minutes of the June 6, 2006 meeting were handed out, read and accepted with corrections.

Treasurer’s Report: Checking account balance as of 6/2/06         5,777.63
Disbursements                                                7,450.95
Deposits                                                      4,026.19
Ending balance 7/7/06                                    2,352.87

Open Discussion: No one spoke.

Board Business:

Stonewall issue being built on paper road-Birch the property owner as two surveys one state the paper road in 14 feet the other states it is 20 feet. Cost for the association
for a survey the road could run into the thousands of dollars. We have a couple of options: 1) Do a survey next year and include it in the 2007 Budget. 2)  Let it go and do nothing. 3) Have a special assessment on all properties within the association.
This matter was tabled and will be discussed again at the August 1, 2006 meeting.

Laurel Drainage problem during the major rain last month between Maple and
Hickory was OK, there was a slight back up between Hickory and Lakeview, and more of a back up between Lakeview & Juniper. Ray is going to check with Bill Ross
regarding the cost  to clean all the drains on Laurel yearly.

Ray is also going to ask Bill Ross the cost to repair the washouts at the boat launch, on Maple and Lakeshore Dr.

We need to find someone to take over the buoys.

At the August 1st meeting  we will be voting on By Law Changes also discussing issues of the stonewall on the paper road and the take 2550.00 out of saving to cover the tree removal.

Meeting adjourned at 8:00pm

Jun 6th Board Meeting minutes 06-06-2006

MONTHLY MEETING
LAKEVIEW TERRACE ASSOCIATION
JUNE 6, 2006

Meeting was called to order by President Ray Chicoine at 7:03 pm at the beach member Board Members Present were Ray Chicoine, Michelle Baughman, Scott Tweed, Craig Couture, Phyllis Chicoine and Pat Halpin.

Secretary’s Report: Minutes of the Annual Meeting on May 7, 2006 were handed out, read and accepted with corrections.

No Treasurer’s Report.

Open Discussion:

A property owner on Crestwood Dr. brought pictures of a drainage problem at the end of Crestwood. Ray is going to contact Bill Ross at the town and ask him to create a ditch so the water can run off of the street.

Caroline Paggiolo is going to call Dave Delasandro and tell him to mow the beach area and the ball field

There is an anchor in the ground in front of the bulletin board that needs to be removed Ray will look at it to determine weather it’s CL & P or SBC and ask them to remove it.

It anyone see individuals dumping illegally please call Tim Wells, Director of Public
Works and he will contact the police department.

Board Business:

Ray has contacted Bill Ross, Foreman of the Public Works Dept. He has suggested
we mound loam, and seed it at the bottom of Hickory to make the water run to either side of it, and then put sand on the bottom portion.

There has been a washout at the boat ramp that is in need of repair.

Drainage problem on Laurel between Hickory and Lakeview has been resolved. The town has cleaned all the catch basins and it seems as if that basin does not have a sump,
so the sand over the winter builds up in it. It will be cheaper to pay the town to clean it annually than repair the basin.

Ray has received a letter from the property owner on Echo Dr. regarding the stonewall
he is building he states that it is an existing stonewall that he is adding to.

We have transferred $20,000.00 from our savings account into a 5% CD for 9 months.

Ray is getting estimates to clear trees where there is parking near Juniper. He is also going to contact Neil Waite about the Dry Hydrant.

Next Meeting will be 7/6/06 at 7:00 on the beach.

Meeting adjourned at 7:45 pm.

May 7th Annual Meeting minutes 05-07-2006

ANNUAL MEETING
LAKEVIEW TERRACE ASSOCIATION
MAY 7, 2006-Corrected

Meeting was called to order by President Ray Chicoine at 2:02 pm in the Coventry Town Hall Annex. Board Members present were Ray Chicoine, Herb Anderson, Charlie
Brown, Mike Martin, Phyllis Chicoine, Michelle Baughman, and Pat Halpin.

Secretary’s Report: Minutes of the May 1, 2005 Annual Meeting, June7, 2005 and August 18, 2005 Board of Directors Meeting were handed out, read and accepted.

Treasurer’s Report:   Checking Account    4,686.48
Savings Account    24,842.10

Total                       29,528.58-Treasurers report was accepted

Tax Collectors Report: Total amount of taxes collected was 9,684.30. Three properties
Owe taxes for a total of 1488.47 one has a lien for a total of 1,487.62 the other to are two lots for a total of .82 (which are not cost effective to place liens on them).

Old  Business:

By-Laws-Discussion took place on the implementation of the By-Laws Committee Recommendations from August 24, 2003. Notification of the new By-Laws will be sent out with the July, 2006 Tax Bills and be voted on at the Board of Director August 1, 2006 Meeting.

Beach Improvements:  Soil and sand will be brought in for the beach at the end on Hickory, also for erosion at the jetty at the end of Lakeview Dr.

Association Insurance: Ray is anticipating it rising again this year.

Tree Removal: Rotten tree on Lake Shore Dr near the end of Juniper need to be removed. Ray is receiving quotes for removal

New Business:

Drainage Failure on Laurel Dr. between Hickory and Maple the Town of Coventry stated it would be 7,665.00 if a total drainage replacement was needed.  Mike Martin and Ray Chicoine are going to talk to Bill Ross at the Town Public Works. The drainage was done when the sewers were put in, it could possibly be a Town problem not the associations.

Birch Road Encroachment an abutting property owner on Echo Drive is making a stone wall on paper road Birch. Ray will contact Town officials and ask them to tell property owner to remover the wall.

A Member of the Association asked us to contact the Public Works Department for a new sign that says Lakeview Dr. not Lakeview Terrace and a change in sign in Waterfront Manor to the correct name Lakeview Park Dr.

Michelle asked that new benches be purchased if not all the money is spent on beach improvements.

Ray is going to contact Bill Ross the Building Inspector and ask that garbage be removed from town property on Juniper and Laurel.

Beach clean up will be Saturday May 20, 2006 at 10 am

Next Board Meeting will be June 6, 2006 7:00 pm on the beach.

Election of Officer:
Caroline Paggiolo as resigned as treasurer. Herb Anderson and Mike Martin were reelected as board member. James Scott Tweed was elected as a new member. Michelle Baughman will be treasurer.

Meeting was adjourned at 3:37pm.