Lakeview Terrace AssociationLVTA information and discussion

May 6th Annual Meeting minutes 05-01-2016

Lakeview Terrace Association, Inc

Annual Meeting

May 1, 2016

Meeting was called to order by President Mike Martin at the Coventry Town Hall at 2:00 pm Board members present were Mike Martin, Bob Allison, Geoff Willis, Marcia Roy, Sean Butler, and Scott Tweed.

Roll call of Board Members took place.

Secretary’s Report: Minutes of the May 3, 2015 Annual Meeting were read and accepted, and the September 9, 2015 Board Meeting were handed out, Read and accepted.

 Treasurer’s Report: Checking Account Balance $19,563.47, Savings Account Balance $292.52, CD Account $15,478.95 Total $35,334.94.

Tax Collector’s Report: Total Collected $14,867.93

Amount           Sums

2014 Outstanding Balance                                         $9,692.32

Delinquent accounts               7

2015 New Taxes                                 $13,420.59      $23,112.91

Taxes Paid to Date                             $12,871.77      $10,241.14

Interest & Liens Paid 2016                $1,996.16        $14,867.93

Total Collected                                                           $14,867.93

Balance Due                                                               $8,244,98

Delinquent tax totals                                                  $8,047.02

2016 uncollected balance                                           $16,292.00

Total accounts Billed             149

Total accounts Paid                127

Open balance accounts           22
Beach Improvements:

Bob Allison provided a detailed presentation of the beach improvements proposed to members, including hand outs and pictures.  He explained each area of the improvements in detail and took questions and comments from the members present. Discussion followed, and a general consensus was reached that beach improvements are desirable, however the proposed option for beach improvement was inadequate. A letter from Kevin Martin was read into the record. A bylaw that was added in 1993 was read into the record along with the Secretary at the times certification that the bylaw was added.

A motion was made to postpone the vote until more information is available to members at a special meeting. The motion carried.

A motion was made to create a Beach committee and was carried. A signup sheet was passed around. The Beach committee will come up with a proposal, and will present at least 3 estimates at a special meeting for a vote. Outback landscaping in Coventry may be interested in the opportunity for a bid. Some of the ideas for beach improvements in addition to those presented by Bob Allison are:

• More beach area!
• Enlarge the beach area to left of jetty at bottom of Lakeview Dr.
• Landscaping/Beautification
• Allocate finances to ongoing maintenance of beach area
• Build ramp along with stairs to enable members with disabilities access to the beach. This may be required due to the Americans with disabilities act.
• Expand beach in the area between the two jetties
• Create beach area where dogs can be brought to the water
• Break proposal out into sections, so each section can be voted on
• Publish legal notice soliciting bids for the project

Beach Improvement financing:

A discussion regarding financing of improvements took place. No one was interested in utilizing a special assessment to pay for improvements, and most are in favor of financing with a combination of cash reserves, and a modest mill rate increase. A motion was made to move funds from the cd to the LVTA checking account so we do not incur any fees. The motion was carried.
2016-2017 Proposed Budget:

Taxes & Insurance                                                                         Proposed

Property Taxes Town of Coventry                                              $200.00

Liability Insurance & Bonding                                                    $5,200.00

Tax Collector                                                                                   $1,500.00

Subtotal………………………………………………………..$6,900.00

Association Operations

Lien Fees                                                                                            $150.00

Printing, Copies & Postage                                                             $400.00

Postal Fees (P O Box)                                                                       $50.00

Misc. Operating Exp.                                                                        $120.00

Subtotal………………………………………………………….$720.00

Association Beach

Beach Improvements                                                                       $2,450.00

Safety & Security                                                                               $400.00

Mowing (Beach & Ball Field)                                                         $1,200.00

Sani Can                                                                                             $530.00

Subtotal………….……………………………………………..$4,580.00

 Other Expenses

Roads                                                                                                   $400.00

Subtotal……………………………………………………………..$400.00

Total Proposed Budget                                                                  $12,600.00

Discussion took place regarding the Budget. Proposed Mil Rate will be set at 1 Mil, shortfall to come from reserve. Budget accepted.

Old Business

• State Marshall            Not necessary
• Signs, will be ordered soon, no dogs, no fishing, do not enter, boat stickers required
• Boat stickers: Boats moored at rack or on beach must have a sticker affixed to the boat. Boats may be moored April 1 through October 15. Stickers can be requested on web site lvta.info A notice should be added to the tax bill

New Business

• 2 New Picnic Tables. Remove 2 old ones
• Bulletin Boards hang on beach cleanup day
• Beach Clean Up New buoys/rope to be assembled, and bulletin boards hung May 14 & 15 at 10:00 am
• Porta potty Marcia will order
• Proposal to expand boat rack
• Tax notice should provide an opportunity to update email
• Tax notice to include a newsletter
• Ski club to put in docks and buoys, Sean Butler contacted them
• Mission statement Stuart Pratt will take lead.
• For next year, elections earlier in proceedings
• Parking – Unauthorized cars parking at beach, written warning 3x then police will be called to remove trespassers. A bilingual sign will be ordered warning that cars will be towed at the owners expense.

Election of Officers: Mike Martin, Bob Allison, Marcia Roy, Christina Pierce, and Shelton Stuart elected to board.

Meeting was adjourned at 4:30 pm

Board Meeting followed after a 10 minute recess,

Sean Butler and Derrick Pierce resigned from the board.

President:                    Christina Pierce

Vice President            Bob Allison

Secretary                     Geoff Willis

Treasurer                    Marcia Roy

Tax Collector              Stuart Pratt

Board Members          Scott Tweed & Mike Martin

Alternate Board Members-Ray Chicoine, & Shelton Stuart

Next Board Meeting Tuesday June 14, 2016 6:30 pm at the beach. Rain date Thursday June 16, 2016 6:30 pm at the beach.

Meeting adjourned 5:00pm

Apr 28th Board Meeting minutes 09-09-16

Lakeview Terrace Association

Board Meeting

September 09, 2015

Meeting was called to order by President Mike Martin at 6:34 pm at the beach. Board members present were: Mike Martin, Sean Butler, Marcia Roy, Geoff Willis, Stuart Pratt, Bob Allison, Scott Tweed, Derrick Pierce.

Roll Call of Board Members took place.

Secretary’s Report: Minutes of the August 18, 2015 Board Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account balance is $16,725.29, Savings Account balance is $292.52 and CD Balance is $15,473.11.

Tax Collector’s Report: No update

Old Business

• Landscaping, Marcia Roy contacted Andover landscaping who did Lakewood heights, Matt Bordner will put together a quote
• New Picnic Tables, $155.00×2 complete.
• Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
• Beach sand has been delivered, needs to be raked out. Two more loads to be delivered.
• Signs, will be ordered soon, no dogs, no fishing, do not enter.
• State Marshall Revisit after liens
• Potluck was on Sunday 08-23-15 at 6:00 at the beach.
• Email list sent out
• Beach passes issues seem resolved
• Boat stickers: look into crafting bylaw for May meeting
• Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.
• Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field, will compose letter to members.

New Business

• Tax Collector Stuart Pratt Discuss fee Stuart 40%, Christina 60%
• Next year hire someone to watch the gate for minimum wage, have an on call schedule for board members.
• Discuss budget meeting at special meeting
• Any other new business as appropriate

Meeting Adjourned 7:12 pm

Sep 8th Board Meeting minutes 08-18-15

Lakeview Terrace Association

Board Meeting

August 18, 2015

 Meeting was called to order by Vice President Bob Allison at 6:34 pm at the beach. Board members present were: Mike Martin, Christina Pierce, Marcia Roy, Bob Allison and Geoff Willis.

Roll Call of Board Members took place.

Secretary’s Report: Minutes of the July 7, 2015 Board Meeting were handed out, read and accepted.

Treasurer’s Report: Checking Account balance is $13,505.08, Savings Account balance is $292.52 and CD Balance is $15,473.11.

Tax Collector’s Report:

Taxes Collected                      $8,956.19                                112 Paid Accounts

Current year 2015-2016                                                        46 Unpaid Accounts

Tax                              $8,531.74

Interest                                    $4.33

Delinquent Years

Tax                              $262.60

Interest                                    $78.75

Lien Fees                    $72.00

Old Business

• Landscaping, Marcia Roy will contact Andover landscaping who did Lakewood heights, and get them to come out to see what can be done.
• New Picnic Tables, $155.00×2 Bob Allison ordered, and received. Need to be stained.
• Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
• Beach sand has been delivered, needs to be raked out.
• Signs, will be ordered soon, no dogs, no fishing, do not enter.
• State Marshall            Account #82, 8 yrs in arrears, Attorney Rappe will be contacted – foreclosure.Account #130 7 yrs in arrears, will be sent to State Marshall for collectionAccount #69 8 yrs in arrears, will be sent to State Marshall for collection
• Account #117 6 yrs in arrears, will be sent to State Marshall for collection
• Account #132 8 yrs in arrears, will be sent to State Marshall for collection
• Potluck will be this Sunday the 23^rd at 6:00 at the beach.
• Tag sale LVTA will participate in next years townwide tagsale.
• Tax Collector Stuart Pratt to transition into the role on August 20.
• Email list will be ready for next meeting

New Business

• Hobby Day Stuart Pratt suggested having a Hobby Day where residents showcase their hobbies at the ball field
• Beach passes: New England Fly Boarding was operating their business out of the LVTA beach, resulting in a large number of trespassers. Christina shooed them away, and they haven’t returned.
• Boat stickers   Serialized boat stickers for boats that are moored/stored at the beach: look into crafting a bylaw
• Docks & buoys, $300 allocated from the budget for ski club to take out dock and buoys.

Next meeting will be Wednesday September 9, 2015 @ 6:30 pm at the beach

 Meeting Adjourned 7:29 pm

Jul 23rd Board Meeting minutes 07-07-15

Lakeview Terrace Association

Board Meeting

July 7, 2015

Meeting was called to order by President Mike Martin at 6:33 pm at the ball field. Board members present were: Mike Martin, Christina Pierce, Marcia Roy, Bob Allison and Geoff Willis.

 Roll Call of Board Members took place.

Treasurer’s Report: Checking Account balance is $13,895.90, Savings Account balance is $292.52 and CD Balance is $15,473.11.

 Secretary’s Report: Minutes of the June 4, 2015 Board Meeting were handed out, read and accepted.

 Tax Collector’s Report:

Taxes Collected                      $5,601.74                                74 Paid Accounts

Current year 2014-2015         $5,574.24                                84 Unpaid Accounts

Delinquent Years

Tax                              $1.50

Interest                                    $2.00

Lien Fees                    $24.00

 Old Business

• Handrail will be addressed with landscaping.
• New Picnic Tables, $155.00×2 will be ordered.
• Picnic table at beach has problems, will use parts from 2 tired picnic tables to make 1 good one.
• Bulletin board new one to be installed at beach by Mike Martin Scott Tweed/Stuart Pratt working on refurbishment of old board.
• Beach sand 2 loads needed, Mike Martin will order.
• Signs, will be ordered soon.
• State Marshall            Account #82, 8 yrs in arrears, Attorney Rappe will be contacted – foreclosure.Account #130 7 yrs in arrears, will be sent to State Marshall for collectionAccount #69 8 yrs in arrears, will be sent to State Marshall for collection
• Account #117 6 yrs in arrears, will be sent to State Marshall for collection
• Account #132 8 yrs in arrears, will be sent to State Marshall for collection

 New Business

• Landscaping we should reach out to Lakewood heights for insight into their work. Wetlands commission meets 4^th wed. of month, vote to do work would be at next years annual meeting. Work would have to be done when lake is at winter level, we will need to solicit bids for the work.
• Christina to chair potluck, $50 from budget for supplies.
• Email list will be ready for next meeting
• Tag sale LVTA will participate in next years townwide tagsale.
• Tax Collector Stuart Pratt to transition into the role on August 20.
• Derrick Pierce will be the new alternate board member.

Next meeting will be Tuesday August 18, 2015 @ 6:30 pm at the beach

 Meeting Adjourned 7:42 pm