May 16th Annual Meeting minutes 05-07-2017

Lakeview Terrace Association, Inc

Annual Meeting

May 7, 2017

Meeting was called to order by President Christina Pierce at the Coventry Town Hall at  2:04 pm  Board members present were Mike Martin, Stuart Pratt, Bob Allison, Marcia Roy, Christina Pierce, Geoff Willis, Scott Tweed, Shelton Stewart

Roll call of Board Members took place.

Treasurer’s Report: Checking Account Balance $38,735.75, Savings Account Balance $292.52, Total $39,028.27.

Secretary’s Report: Minutes of the May 1, 2016 Annual Meeting were handed out and accepted, and the September 6, 2016 Board Meeting were handed out, and accepted.

Shelton Stewart made a motion to waive the reading of the minutes, the motion passed.

Tax Collector’s Report:

Amount           Sums

2015 Outstanding Balance                                         $5,727.13

New Lien fees 2016                                                    $360.00

New Interest 2016                                                      $2,108.74

New Taxes 2016                                 $12,410.00      $20,605.87

Taxes paid to date 2016                     -$11,678.11     $731.89

Interest Paid 2016                               -$417.15

Lien fees paid 2016                            -$168.00          $146.74

Total Collected                                   -$12,263.26     $8,342,61

O.P. balance 2015                               -315.39

2017 New Interest                              $234.29

2017 Overpay                                     -$59.58

2017 New Interest Paid                      -$101.51

Balance Due                                                               $8,100.42

All Properties             163

Total Billed                157

Total paid                   139

Open statements         18

Coventry owned         3

LVTA properties        2

Nonmember                1

Delinquent 2015         9

Budget:

2017-2018 Budget passed at 1 mil with $2000 shortfall to come from reserves.

• $700 was moved from Mowing to a new line item for Brush removal at the beach.
• Discussion about the possibility of lowering taxes to ½ mil with the shortfall to come from reserves took place. Members present decided to keep the tax rate at 1 mil so the reserve would be available for the coming Beach improvements.

 Beach Improvements:

First load of sand has been delivered. Christina Pierce will arrange to have a second load of sand delivered on or by 5/19. Email from Todd Henderson read into the record regarding quotes for the Beach Improvement project.

Old Business

• Brush quote needed for beach
• Geoff Willis will check salvage requirements for abandoned vessels at beach.
• Boat stickers: Boats that have been abandoned on the beach and on the boat racks over the winter without boat stickers will be removed to the upper parking area during beach cleanup. Email notification to members will be sent by Geoff Willis
• Beach committee shall meet and report at the June Meeting
• Bulletin Board Bob and Stuart will install the new bulletin board along Anderson Rd.
• Bank Accts. Tabled until July-August
• Ski club will install dock and buoys on 5/21 for $250
• Secretary shall take care to spell Shelton Stewarts name correctly

New Business

• 2 New Picnic Tables. Remove 2 old ones
• Buoys Volunteers to go through buoys will meet at ballfield at 10:00 am on 5/20
• Beach cleanup will be at 5/21 at 10:00am at the beach.
• Porta potty Marcia will get quotes, the porta potty will be put back to the old location, and be secured with a chain by Mike Martin, and Geoff Willis
• Geoff Willis will send out request for volunteers to spread sand
• Bob Allison will purchase 3 sheets of plywood for sand delivery.
• Facebook page will be open to Members and Renters
• Boat launch combination will be changed when tax notices go out.
• Guard Rails Marcia Roy will get 3 bids, for the June board meeting.

Election of Officers: Scott Tweed, and Geoff Willis re-elected.

Board Meeting followed after a 10 minute recess,

Geoff Willis will continue as secretary.

President:                    Christina Pierce

Vice President             Bob Allison

Secretary                     Geoff Willis

Treasurer                    Marcia Roy

Tax Collector              Stuart Pratt

Board Members          Mike Martin & Scott Tweed

Alternate Board Members-Ray Chicoine, & Shelton Stewart

Next Board Meeting Wednesday June 7, 2017 6:30 pm at the beach. Rain date Wednesday June 14, 2017 6:30 pm at the beach.

Meeting adjourned 4:12pm

From Todd Henderson

Subject Re: Beach sand

Will not be able to get to meeting today. To recap where we are with the project. Blair Landscaping has met with Todd Penny and is preparing his drawing.  His work schedule is booked thru the late summer.  Andover has been contacted but I have not heard back from him recently, when last contacted he is agreeable to preliminary drawings.   To recap for todays meeting:Project scope1) Cleanup up around boat launch and drainage culvert, remove brush.  Clear brush around boat rack, reclaim beach, and establish clean edges so that it can be easily maintained in the future 2) Granite steps installed to provide access to both primary beaches.   My recommendation is that we ask both firms to each attend one of our monthly beach meetings.  That way all board members can address their concerns and finalize expectation directly with the contractors.   Todd

2017-2018 Budget Summary:

Taxes & Insurance

Property Taxes Town of Coventry                             $300

Liability Insurance & Bonding                                  $5,100

Tax Collector                                                                 $1,500

Subtotal                                                                      $6,900

Association Operations

Lien Fees                                                                       $100

Printing, Copies & Postage                                        $300

Postal Fees (PO Box)                                                  $55

Misc. Operating Expenses                                         $120

Subtotal                                                                      $575

Association Beach

Beach Improvements                                                  $2,400

Safety and Security                                                      $200

Mowing (Beach & Ball field)                                      $1,400

Brush Removal                                                             $700

Sani Can                                                                         $530

Subtotal                                                                          $5,230

Misc. Projects

Roads                                                                                $400

Subtotal                                                                      $400

Total Budget                                                                      $13,105

Budget passed @ 1 mil, $2,000 to come from reserves

Oct 14th Board Meeting minutes 09-06-16

Lakeview Terrace Association

Board Meeting

September 6, 2016

Meeting was called to order by President Christina Pierce at 6:06 pm at the beach. Board members present were: Christina Pierce, Mike Martin, Geoff Willis, Stuart Pratt, Marcia Roy, Scott Tweed

Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the August 16, 2016 Meeting were handed out, read and.

 Treasurer’s Report: The treasurers report was handed out, read and accepted. Checking Account balance is $34,220.23, Savings account balance is $292.52

 Tax Collector’s Report: Tax collector’s report with July corrections handed out, read and accepted.

Amount           Sums

2015 Outstanding Balance                                         $5,727.13

New Lien fees 2016                                                    $360.00

New Interest 2016                                                      $2,108.54

New Taxes 2016                                 $12,410.00      $20,605.87

Taxes paid to date 2016                     -$9,467.22       $2,942.78

Interest Paid 2016                               $0.00

Lien fees paid 2016                            $0.00               $2,942.78

Total Collected                                   -$9,467.22

O.P. balance 2015                               -315.39

Balance Due                                                               $10,823.26

All Properties             163

Total Billed                157

Total paid                   116

Open statements         41

Coventry owned         3

LVTA properties        2

Nonmember                1

Delinquent 2015         15

Old Business

• Beach committee report: We have multiple options, if we wait until next year the permit will cost $75. Meet with Todd Penny to find out what falls under the umbrella of maintenance that does not require a permit.
• Special meeting no longer needed
• Picnic tables: 2 picnic tables delivered, stained, installed.
• Bulletin board: table until next meeting.
• Beach passes: table until next meeting.
• Road safety order signs in the spring.
• Savings table until next meeting
• Unoccupied homes: All were mowed except for Juniper

New Business

• Ski club – Christina will contact.
• Beach cleanup 9/17 10:00 am
• Facebook: table until next meeting.

Next meeting will be Wednesday October 19, 2016 @ 6:00 pm at the beach.

Meeting Adjourned 6:46 pm

Aug 31st Board Meeting minutes 08-16-16

Lakeview Terrace Association

Board Meeting

August 16, 2016

Meeting was called to order by President Christina Pierce at 6:35 pm at the beach. Board members present were: Christina Pierce, Geoff Willis, Stuart Pratt, Marcia Roy, Bob Allison

Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the July 12, 2016 Meeting were handed out, read and.

 Treasurer’s Report: The treasurers report was handed out, read and accepted. Checking Account balance is $34,320.23, Savings account balance is $292.52

 Tax Collector’s Report: Tax collector’s report with July corrections handed out, read and accepted.

Amount           Sums

2015 Outstanding Balance                                         $5,727.13

New Lien fees 2016                                                    $360.00

New Interest 2016                                                      $2,108.54

New Taxes 2016                                 $12,410.00      $20,605.87

Taxes paid to date 2016                     -$7,531.58       $4,878.42

Interest Paid 2016                               $0.00

Lien fees paid 2016                            $0.00               $4,878.42

Total Collected                                   -$7,531.58

O.P. balance 2015                               -315.39

Balance Due                                                               $12,758.90

All Properties             163

Total Billed                158

Total paid                   89

Multiple accounts       3

Open statements         69

Coventry owned         3

LVTA properties        2

Nonmember                1

Delinquent 2015         15

Old Business

• Beach committee report: Permit application submitted to town. Todd Henderson and Christina Pierce presented to the wetlands committee. Next meeting 8/24 in the Annex.
• Special meeting needed to fast track moving rocks for reclamation of wall sides this fall. Sometime after hearing
• Picnic tables: Need to be stained once weather cools off.
• Bulletin board: New small bulletin board for the beach area: Bob and Peter will put up.
• Beach cleanup Brush will be cleaned up with LVTA volunteers at fall cleanup.
• Pine trees – The water company removed dying pine trees at ball field for no charge.

New Business

• Beach passes – Get volunteers to police the beach area for two weekends next year
• Dogs at beach: table until next meeting
• Boat moorings – Only members and renters may moor boats at the beach.
• Road Safety, speeding and children: Contact police to run radar. Have homeowners put up children at play signs.
• Savings account closure table until next meeting
• Unoccupied homes we will identify and contact current owners of unoccupied homes to mow the lawn.

Next meeting will be Tuesday September 6, 2016 @ 6:00 pm at the beach.

Meeting Adjourned 7:42 pm

Aug 10th Board Meeting minutes 07-12-16

Lakeview Terrace Association

Board Meeting

July 12, 2016

Meeting was called to order by President Christina Pierce at 6:36 pm at the beach. Board members present were: Christina Pierce, Geoff Willis, Stuart Pratt, Marcia Roy, Bob Allison, Ray Chicoine, Mike Martin, Scott Tweed.

 Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the June 14, 2016 Meeting were handed out, read and accepted with minor corrections.

 Treasurer’s Report: Handed out, read and accepted. Checking Account balance is $30,069.58, Savings Account balance is $292.52 and CD Account has been closed, and balance added to checking account.

 Tax Collector’s Report: Report handed out, read and accepted.

Amount           Sums

2015 Outstanding Balance                                         $5,727.13

New Lien fees 2016                                                    $360.00

New Interest 2016                                                      $2,208.54

New Taxes 2016                                 $12,410.00      $20,705.67

Taxes paid to date 2016                     -$298.70          $12,111.30

Interest Paid 2016                               $0.00

Lien fees paid 2016                            $0.00               $20,705.67

Total Collected                                   -$298.70

O.P. balance 2015-16                         -16.69

Balance Due                                                               $20,390.28

All Properties             163

Total Billed                157

Total paid                   -3

Multiple accounts       0

Open statements         154

Coventry owned         3

LVTA properties        2

Nonmember                1

Delinquent 2015         16

Old Business

• Beach committee report: Permit application submitted to town. Wetlands committee hearing will be on 7/27/16 at7:30pm annex
• Special meeting needed to fast track moving rocks for reclamation of wall sides this fall. Sometime after hearing
• Boat stickers and sign: have come in.
• Picnic tables: Bob Allison took delivery of two, need to stain.
• Bulletin board: New small bulletin board for the beach area: Needs to go up.
• Parking – if any member sees a car without parking pass, please ask the owner of the car to put the pass in the window. If they do not have a pass, please ask them to leave, and if they do not, please call the police.
• Beach sand: more needed, in permit
• Coventryfest Went well
• Coventryfest LVTA Donated $500
• Porta-potty: we will keep the one we have, where we have it, for this year. Beach committee will include bushes around outhouse in their proposal for beach improvements.
• Meeting sign at bulletin board to indicate when the next meeting is

New Business

• Beach cleanup: brush needs to be cleaned up from boat trailer parking area.
• Beach cleanup: next year need a trailor to bring brush to transfer station
• Dead/dying pine trees, table until next month

Next meeting will be Tuesday August 16, 2016 @ 6:30 pm at the beach.

Meeting Adjourned 7:19 pm

Jul 6th Board Meeting minutes 06-14-16

Lakeview Terrace Association

Board Meeting

June 14, 2016

Meeting was called to order by President Christina Pierce at 6:37 pm at the beach. Board members present were: Shelton Stewart, Mike Martin, Marcia Roy, Christina Pierce, Bob Allison, Scott Tweed, Stuart Pratt, and Geoff Willis.

 Roll Call of Board Members took place.

 Secretary’s Report: Minutes of the May 1, 2016 Annual Meeting were handed out, read and accepted.

 Treasurer’s Report: Checking Account balance is $19,584.68, Savings Account balance is $292.52 and CD Balance is $15,478.95.

 Tax Collector’s Report: Revised report read. Total collected $16,312.09

Amount           Sums

2014 Outstanding Balance                                         $9,692.32

Delinquent accounts               17

2015 New Taxes                                 $12,346.90      $22,039.22

Taxes Paid to Date                             $14,067.65      $7,971.57

Interest & Liens Paid 2016                $1,244.44        $5,727.13

Total Collected                                   $16,312.09

Balance Due                                       $5,727,13

Total properties                      161

Total accounts Billed             159

Total accounts Paid                129

Duplicate payments accounts 12

Pass due                                  15

Tax Exempt                            3

Open Balance                         5                                  -$16.69

Delinquent 2015                     17                                $7,177.62

Collected Pass due                                                     $2,514.70

Old Business

• Beach committee report: Have had 1 meeting with Todd Penny, and 3 member meetings. The priority being addressed is permitting. John Shippee created detailed drawings with ideas brought up by members of the committee. Permit will be all inclusive. 14 members have joined the beach committee.
• Special meeting needed to fast track moving rocks for reclamation of wall sides this fall.
• $130 to apply for permit to come from Beach improvement.
• Signs at beach: not needed.
• Boat stickers and sign: ordered.
• Picnic tables: Bob Allison will order two.
• Bulletin board: New small bulletin board for the beach area: Stuart Pratt will create bracket.
• Beach cleanup had great turnout.
• Buoys have come unattached, Todd Henderson will contact beach club.
• Boat rack expansion: table until next year.
• Newsletter went out, in the future it will go out annually around the time of the May meeting.
• Mission statement: Stuart Pratt and Todd Henderson will present at the May meeting.
• Elections may be held at the beginning of new business.
• Parking – if any member sees a car without parking pass, please ask the owner of the car to put the pass in the window. If they do not have a pass, please ask them to leave, and if they do not, please call the police.
• Beach sand: more needed

New Business

• Coventryfest: 6-24-15 Work party Friday 6/23/15 7:00 pm, volunteers needed to check beach passes from noon 6/24/15, contact Scott Tweed. Cleanup Sunday 6/25/15 10:00 am.
• Coventryfest: LVTA will donate $500 to the coventryfest fund.
• Porta-potty: we will keep the one we have, where we have it, for this year. Beach committee will include bushes around outhouse in their proposal for beach improvements.
• Meeting sign at bulletin board to indicate when the next meeting is.

Next meeting will be Tuesday July 12, 2016 @ 6:30 pm at the beach.

Meeting Adjourned 8:16 pm