Board Meeting minutes 09-23-2014
Lakeview Terrace Association
Board Meeting
September 23, 2014
Meeting was called to order by Vice President Bob Allison at 6:36 pm at the beach. Board members present were: Bob Allison, Marcia Roy, Geoff Willis, Christina Pierce, Ray Chicoine, Scott Tweed.
Roll Call of Board Members took place.
Secretary’s Report: Minutes of the August 19, 2014 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account balance is $12,354.16, Savings Account balance is $292.52 and CD Balance is $15,465.45.
Tax Collector’s Report:
Taxes Collected $10,976.28 116 Paid Accounts
Current year 2014-2015 $10,061.86 1 Partial Paid Account
Interest: $41.62 41 Unpaid Accounts
Delinquent Years
Tax $622.13
Interest $121.60
Lien Fees $120.00
2015 Credit $9.07
Old Business
- Handrail at the end of Lakeview Dr. Geoff Willis will look into safety standards, run design by town inspector.
- New Picnic Tables, Stained, installed at beach, old tables moved to ball field.
- State Marshall on collecting delinquent Taxes revisit in January.
- Reflectors for Chain at boat launch Sean Butler has installed.
- Refurbish of the Bulletin Board – Geoff Willis will reface.
- 3 signs will be procured for the beach: no dogs/fishing allowed. Revisit in spring.
- Reminder about parking passes/rules to be permanently added to Bulletin Board.
- Beach cleanup was a success, more help needed next year, contact school, scouts for possible community service project.
New Business
- Annual meeting reminders need to go out.
- Hardware needed for buoys next year
- Work party for beach October 5, 10:30 a.m.
- Dock storage, Bob will call Mike, ask him to check schedule for a time we can move the dock
Next meeting will be February 22, 2014 @ 2:00 pm at Marcia Roy’s house.
Meeting Adjourned 7:09 pm
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Board meeting minutes 08-19-14
Lakeview Terrace Association
Board Meeting
August 19, 2014
Meeting was called to order by Vice President Bob Allison at 6:36 pm at the beach. Board members present were: Bob Allison, Marcia Roy, Geoff Willis, Sean Butler.
Roll Call of Board Members took place.
Secretary’s Report: Minutes of the July 29, 2014 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account balance is $12,713.55, Savings Account balance is $292.52 and CD Balance is $15,465.45.
Old Business
• Handrail at the end of Lakeview Dr. Geoff Willis will look into safety standards .
• New Picnic Tables, at Bob Allison’s house, stain has been purchased.
• State Marshall on collecting delinquent Taxes revisit in the future.
• Reflectors for Chain at boat launch Sean Butler will install.
• Refurbish of the Bulletin Board – Geoff Willis will reface.
• 3 signs will be procured for the beach: no dogs allowed. On hold.
• Reminder about parking passes/rules to be permanently added to Bulletin Board.
New Business
• 2 of the old picnic tables will be moved to the ball field.
• Beach Cleanup 9/21 at 10:30 am.
Next meeting will be Tuesday September 23, 2014 @ 6:30 pm at the beach
Meeting Adjourned 6:52 pm
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Board Meeting minutes 07-29-14
Lakeview Terrace Association
Board Meeting
July 29, 2014
Meeting was called to order by President Mike Martin at 6:36 pm at the beach. Board members present were: Mike Martin, Christina Pierce, Scott Tweed, Marcia Roy, Bob Allison and Geoff Willis.
Roll Call of Board Members took place.
Secretary’s Report: Minutes of the June 5, 2014 Board Meeting were handed out, read and accepted.
Treasurer’s Report: Checking Account balance is $10,641.76, Savings Account balance is $292.52 and CD Balance is $15,465.45.
Tax Collector’s Report:
Taxes Collected $8,540.99 103 Paid Accounts
Current year 2014-2015 $8,031.61 55 Unpaid Accounts
Delinquent Years
Tax $366.00
Interest $65.89
Lien Fees $72.00
2015 Credit $5.49
Old Business
- Handrail at the end of Lakeview Dr. Geoff Willis will look into safety standards .
- Goose Repellant Bird B Gone 4 gallons on-hand Geoff Willis has sprayed.
- New Picnic Tables, $145.00×2 to be delivered 8/2/14 at Bob Allison’s.
- State Marshall on collecting delinquent Taxes revisit in 4 months
- Dock was put in by Joe Bachiochi, Geoff Willis and Jacob Plourde.
- Coventryfest was a fun, successful day at the Beach thank you to all that helped.
- Refurbish of the Bulletin Board – Geoff Willis will reface.
- Email list Scott Tweed sent out a list of email, Secretary will maintain.
- Meeting Reminders will be sent a week before each meeting by the Secretary.
- Potholes in front of 42 Hickory have been fixed.
- 3 signs will be procured for the beach: no dogs allowed. On hold.
New Business
- Reflectors for Chain at boat launch Sean Butler will install.
- Reminder about parking passes/rules to be permanently added to Bulletin Board.
- Dock is unstable, volunteers needed to secure.
- Dogs allowed at Boat area only
- Sean Butler volunteered for Alternate Board position.
Next meeting will be Tuesday August 19, 2014 @ 6:30 pm at the beach
Meeting Adjourned 7:00 pm
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Board Meeting minutes 06-05-2014
Lakeview Terrace Association
Board Meeting
June 5, 2014
Meeting was called to order by President Mike Martin at 6:41 pm at the beach. Board Members present were Mike Martin, Marcia Roy, Christina Pierce, Bob Allison, Scott Tweed, and Geoff Willis
Roll Call of Board Members took place.
Treasurer’s Report: Checking Account Balance $11,945.64, Savings Account Balance $292.52 CD Balance $15,460.83
Secretary’s Report: Minutes of the May 4, 2014 Annual Meeting were handed out, read and accepted.
Tax Collectors Report: Tax bills and beach passes have been mailed out, Nothing further to report
Old Business:
- Handrail at the end of Lakeview Dr. Geoff Willis will look into safety standards required for installation.
- Goose Repellant Bird B Gone has been ordered, and will arrive soon.
- Mowing of Beach and Ball Field Zachary Tweed will be mowing the Beach and Ball Field.
- New Picnic Tables, $175.00 from an individual in Coventry who will deliver. Bob Allison will order, with delivery to be scheduled after July 1.
- New Basketball hoop installed by Bob Allison, Geoff Willis, and Jacob Plourde
- Locks for the boat ramp and ball field were purchased by Christina Pierce, see Bob Allison for access to the ball field shed.
New Business:
- Refurbish of the Bulletin Board – Geoff Willis will rebuild.
- Porta Potty has been delivered.
- Coventryfest: Fencing will be put up Friday 6/27 at 7:00 pm. Volunteers needed for checking beach passes on Saturday 6/28. There will be 3 shifts, 11-3, 3-6, 6-10. Beach cleanup will be Sunday 6/29 at 10:00 am.
- Email list Scott Tweed will send out a list of email addresses that we have.
- Meeting Reminders will be sent a week before each meeting by the Secretary along with the meeting agenda.
- Potholes in front of 42 Hickory are becoming a problem. Mike Martin will contact the town garage.
- Volunteers needed to install the dock. Poles are next to shed at ballfield, hardware is at Mike Martins house.
- 3 signs will be procured for the beach to remind residents that no dogs are allowed at the beach area. Mike Martin will arrange for the signs to be purchased
Next meeting will be Tuesday July 29 on the beach.
Meeting was adjourned at 7:42 pm
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Annual Meeting Minutes 05-04-2014
Lakeview Terrace Association, Inc
Annual Meeting
May 4, 2014
Meeting was called to order by President Mike Martin at the Coventry Town Hall at 2:05 pm Board members present were Bob Allison, Pat Halpin, Christina Pierce and Scott Tweed.
Roll call of Board Members took place.
Treasurer’s Report: Checking Account Balance $11,079.34, Savings Account Balance $292.52, Money Market Account $15,453.40 Total $26,835.26.
Secretary’s Report: Minutes of the May 5, 2013 Annual Meeting and the October 22, 2013 Board Meeting were handed out, Read and accepted.
Tax Collector’s Report: Total Billed Taxes 2013-2014 @ 1.25 Mils $17,177.74
By Account: Paid Accounts 136 84%
Unpaid Accounts 27 16%
Total 163
By Dollar Amount:
Delinquent- Includes Taxes, Interest and Fees
$2,388.61
2013-2014
Taxes $13,515.01 79%
Interest 124.32
2014- 2015 Credit
Taxes .65
Total Collected $16,028.59
2014-2015 Proposed Budget:
Taxes & Insurance Proposed
Property Taxes Town of Coventry $200.00 Liability Insurance & Bonding $5,200.00
Tax Collector $1,500.00
Subtotal……………………………………………………………..$6,900.00
Association Operations
Lien Fees $100.00
Printing, Copies & Postage $400.00
Postal Fees (P O Box) $50.00
Misc. Operating Exp. $120.00
Subtotal……………………………………………………………….$670.00
Association Beach
Beach Improvements $2,000.00
Safety & Security $300.00
Mowing (Beach & Ball Field) $1,200.00
Sani Can $530.00
Subtotal……………………………………………………………..$4,030.00
Other Expenses
Tree Removal-Rotten Tree at the Park $1,000.00
Roads $1,000.00
Subtotal……………………………………………………………..$2,000.00
Total Proposed Budget $13,600.00
Discussion took place regarding the Budget. The tree at the park was removed and came out of the 2013-2014 Budget, so 2014-2015 Budget will be reduced to $12, 600.00. Proposed Mil Rate will be set at 1 Mil.
Old Business:
Handrail at the end of Lakeview Dr. We need a proposal of cost to make and install.
Goose Repellant- Bird B Gone 4 gallons approximately $400.00. We will order it.
Hoop to be installed at Ball Field next week
Need 2 New Locks 1- Boat Ramp, 2nd at the Shed will buy 2 Combos approximately $35.00/
Mowing of beach and ball field- Bob Allison will chair. We need a Certificate of Insurance
State Marshall to collect back taxes- Christina will contact.
New Business:
New Picnic Tables, $175.00 from an individual in Coventry who will deliver.
Refurbishing of Bulletin Board- We will look at it.
Beach Clean Up May 17 & 18th 10:00am.
Election of Officers: 2 positions are opened. Scott Tweed was re-elected and Geoff Willis was elected.
Meeting was adjourned at 3:03 pm
Board Meeting followed immediately,
President: Mike Martin
Vice President Bob Allison
Secretary Geoff Willis
Treasurer Marcia Roy
Tax Collector Christina Pierce
Board Members Ray Chicoine & Scott Tweed
Alternate Board Member-Open
Next Board Meeting Wednesday June 5, 2014 6:30 pm.
Meeting adjourned 3:20pm
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Board Meeting minutes 10-22-2013
Lakeview Terrace Association, Inc
Board Meeting
October 22, 2013
Meeting was called to order by Bob Allison at Mike Martins 6:35 pm Board members present were Bob Allison, Ray Chicione, Pat Halpin, Christina Pierce, Michelle Pierce, and Marcia Roy.
This Special Meeting was called to discuss State Marshall to collect delinquent taxes.
There are 11 Accounts that have not paid their association taxes prior to 2012 for a grand total of $8,528.97. The Board decided to send the State Marshall to collect the delinquent taxes.
Also, discussed was a tree at the park that has split and part of it came down on an association members’ vehicle. The tree is in CL&P wires. Bob Allison is going to call CL&P.
Meeting was adjourned at 6:45 pm.
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Board Meeting minutes 10-13-2009
LAKEVIEW TERRACE ASSOCIATION
Board Meeting
October 13, 2009
Meeting was called to order at 6:40 pm. by President Ray Chicoine. Members present were Pat Halpin, Scott Tweed, and Christina Pierce.
This meeting was called to discuss and act upon the transferring of Maple, Hickory, Juniper, Hilltop, Laurel and Crestwood to the Town of Coventry. We went door to door to have a petition signed. Out of 101 property owners eligible to vote 79 voted in favor and 3 voted against, which is 78%. The petition passed. Ray will let the Town know of our intent.
Other Business:
Mike Martin called Ray and said that there are surveyor pins in or on the paper road Birch. The Board is taking no action until our Annual Meeting in May.
We have received a quote from Shamrock Tree of $500.00 to trim within the association, Derick Pierce will do the same trimming for $450.00. we gave Derrck the go ahead.
Meeting was adjourned at 7:20pm.
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Board Meeting minutes 09-10-2013
Lakeview Terrace Association, Inc
Board Meeting
September 10, 2013
Meeting was called to order by President Mike Martin at the beach 6:03 pm Board members present were Bob Allison, Pat Halpin, Christina Pierce, Michelle Pierce, and Marcia Roy. Jacob Plourde a LTA Member and CHS Student also attended.
Roll call of Board Members took place.
Treasurer’s Report: Checking Account Balance $15,612.18, Savings Account Balance $292.52, CD Balance $15,457.59 Total $31, 262.29
Tax Collector’s Report: 2012-2013 Tax collected $11, 705.56, Prior years Taxes, Interest & Liens $345.50 Total Collected $12,151.06
Secretary’s Report: Minutes of the August 12, 2013 Board Meeting were handed out, read and accepted with corrections.
Old Business:
• Handrail to beach at end of Lakeview-Tabled to 3024 Budget
• Guardrail at the end of Lakeview Dr. was repaired cost of $600.00
• Gaurdino Property Christina to drop Paperwork off at Attorney Rappe Office.
• Goose Repellant-Michelle to check out shelf life and contact Marcia regarding when to purchase it (this fall or in the spring).
• Ball Field was mowed by Juan $10.00 to be paid.
• Mike Martin to install hoop with Jacob Plourde
• Christina to pick up locks for boat ramp & shed.
• Picnic Tables-Bob Allison contacted Windham Tech if we supply the material they will make at the cost of labor is $18.00/hr.
• We received a cancelation notice on LTA Insurance Marcia has contacted the insurance company and it is now in force.
New Business:
• Another key is need for the Post Office Box money to come out of Office Expense if not there transfer from Beach Funds to Office Expense
• Sunday September 15 at 11:00 am we will be removing the buoys, docks and stacking the picnic tables.
• H & M Paving has quoted $6,000.00 to chip and seal Lakeshore Dr. approximately 1000 feet long and 5 feet wide filling all the holes. We have $2,675.00 in the road account and will transfer to the road account $400.00 from the Guardrail $425.00 Mowing and $1,000.00 from Beach for a total of $4500.00 We will have them start between Hickory and Lakeview Dr. and work out from there.
• Jacob Plourde needs 10 hours of community service for a course at CHS. He is will to donate is time to improve Lakeview Terrace.860-742-
• Thursday October 17th 6:30 pm at Mike Martins to discuss State Marshall to collect delinquent taxes.
• 2014-2015 Budget Meeting Sunday February 16, 2014 2 Mike Martins
• Things to discuss at Annual Meeting Sand at beach and raft.
Meeting adjourned 7:15 pm
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Board Meeting minutes 08-12-2013
Lakeview Terrace Association, Inc
Board Meeting
August 12, 2013
Meeting was called to order by Vice President Bob Allison at Mike Martins’ home at 6:10 pm Board members present were Pat Halpin, Mike Martin, Christina Pierce and Marcia Roy.
Roll call of Board Members took place.
Treasurer’s Report: No Report
Tax Collector’s Report: No Report
Secretary’s Report: Minutes of the July 25, 2013 Board Meeting were handed out, read and accepted.
Old Business:
• Handrail to the beach at the end of Lakeview Dr-Tabled
• Gaurdrail at the end of Lakeview Dr-Mike Martin will repair this week. Ray Chicoine is meeting with someone to get a price on redoing the guardrails next year.
• Gaurdino Property-Christina is going to contact Attorney Rappe.
• Payment for Mowing of Beach & Ball Field-Bob Allison & Jacob Plourde have been paid. Bob is going to see if the individual who cleaned the beach before the fireworks is still staying in the association, if so Marcia Roy is going to get a $50.00 Gift Certificate to Coventry Pizza.
New Business:
• After some discussion it was decide to purchase Goose Repellant for next year.
• Mike Martin is going to replace the hoop at the Ball field.
• 2 New locks are going to be purchase 1- for the boat launch the other for the shed.
Next meeting 9-10-13 @ 6:00 pm at the beach, in case of rain at Mike Martins.
Meeting adjourned at 7:20pm
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Board Meeting minutes 07-25-2013
Lakeview Terrace Association, Inc
Board Meeting
July 25, 2013
Meeting was called to order by President Mike Martin at his home at 6:09 pm Board members present were Bob Allison, Ray Chicione, Pat Halpin, Christina Pierce and Marcia Roy.
Roll call of Board Members took place.
Treasurer’s Report: as of 6/30/13 Checking Account $10,338.07, Savings Account 292.52, CD Account $15,457.58 (The CD was rolled over for 6 months.)
Tax Collector’s Report: For Year Ending 6/30/13
2012-2013 Taxes Billed $14,115.80
Expected Income (85%) $12,069.07
Total Collected $14,130.37
Income Breakdown
For 2013 thru 2015 $ 212.59
Current Year 2012-2013
Taxes, Interest & Liens $12,179.78
Bounced Payment $ (83.10)
Delinquent Years
Taxes, Interest & Lien Fees $ 1,871.10
Total Uncollected: 2007 to 2012 $ 9,563.30
Current Year
Taxes, Interest, Lien & Bank Fees $ 3,289.65
Prior Years
Taxes, Interest, Lien Fees $ 5,913.95
133 Paid Accounts, 25 Delinquent Accounts
Secretary’s Report: Minutes of the June 13, 2013 Board Meeting were handed out, read and accepted.
Old Business:
• The Tax Collector is going to turn over to the State Marshall a list of delinquent tax accounts in January, 2014. These will be accounts that have not paid prior to 2012 taxes.
• Handrail at the end of Lakeview Drive, there is no monies in the 2013 2014 budget for it. It will have to be allocated in the 2014-2015 Budget.
• Guardrail needs to be replaced at the end of Lakeview Dr. Ray Chicoine is going to contact CL&P for some light pole to use.
• Town of Coventry is going to be cutting brush week of 7/29/13 in LTA
• New Buoys are strung, will be put in next year.
• Gardino Property- The attorney who handled the case had destroyed the paperwork. We are going to contact a local attorney to look over the paperwork that is filled at the Town Hall.
New Business:
• Refurbishing of the bulletin board-Tabled
• Lawn mowing
• Bob Allison –Ball field 13 times @ $10.00/ $130.00
• Jacob Willis- $20.00
• The man who mowed and trimmed along the beach $50.00 Gift Certificate to Coventry Pizza
• Robert Mazzone from Lakeview Heights complained that a tree on Maple Drive was leaning onto his property. Ray Chicoine looked at the tree and informed Mr. Mazzone the Maple Drive is now a town road and he should contact the Town of Coventry
Next Meeting will be August 12, 2013 @ 6:00pm at Mike Martins’ home
Meeting Adjourned 6:55 PM
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